The International Development & Exchange Programs of World Learning has an immediate opening for a Senior Program Officer, Education. The Sr. Program Officer will serve as overall point of contact, conduit, and desk officer back-stopper for World Learning’s education programming, working to connect internal and external stakeholders for information exchange, program development, and maximized delivery of resources to field projects.
Program Implementation & Backstopping
- Leading Assist field projects with overall project needs, working with key Technical Advisors to coordinate field assessments, project start-ups, phase-ins, phase-outs, customer service, communications, reporting, monitoring and/or evaluation activities;
- Work with field staff to ensure that project reporting (e.g., quarterly, semi-annual, or annual) and key deliverables are tracked and that processes are in place to ensure timely delivery of reports and other requirements – this may include the provision of assistance in writing or editing reports;
- Draft and/or edit summative evaluations for Education programs;
- Identify and process travel and logistics for overseas staff and consultants, including scopes of work, travel arrangements, visas, progress payments or advances, and proper orientation for consultants on procedures;
- Coordinate/provide guidance to expatriate field staff on USAID regulations, seeking clarification from others when needed. Vet all issues outside of standard policies and procedures with the Director of Operations or Compliance Officer;
- Write memoranda of understanding, teaming agreements, contracts, sub-agreements, and approval letters. Negotiate sub-awards and modifications; notify Director of Compliance on problems and risks. As assigned, acts as the main point of contact with clients in matters of negotiation of agreement terms, contractual discussions, compliance and audit issues;
- Coordinate/review new agreements at the time of award; prepare partner subawards (subagreements or subcontracts) and monitor compliance, including obtaining audit reports if applicable;
- Work with Finance staff to ensure proper set up of project accounts, systems, and tools to monitor compliance with agreement terms and conditions; monitor spending against budget;
- Monitor progress on deliverables and ensure cost-share strategy is in place, well documented and making progress;
- Ensure proper start-up and close out of projects in coordination with support units.
- Participate in program development working with Program Development Staff and Technical Unit to identify new opportunities; conduct research; liaise with donors, local and international partners, and other stakeholders; assist in program design; assist in proposal writing and editing; and assist in proposal production (this could include field assessment/design missions, program design, proposal writing, proposal review, or proposal process coordination, and coordination with local and international NGOs and partners during program design process);
- Assist in updating corporate capability statements;
- Devise comprehensive Monitoring and Evaluation plans for new programs (in conjunction with WL M&E specialists where appropriate);
- Provide proactive program development support to WL Technical Units and Field Offices for assigned geographic areas and sector program areas, including monitoring donor solicitations.
- Disseminate and promote WL program strategies, standards and tools in portfolio-assigned projects;
- Liaise with internal WL stakeholders such as Academic Directors, Development Staff, Program Development Staff, Technical Unit Staff, Communication and Marketing Staff, and others to share information, identify areas to leverage expertise and learning, and promote innovative program development;
- Encourage and facilitate the documentation of best practices and lessons learned, directed toward multiple audiences, to influence policy formation, develop capacity and foster professionalism;
- Develop summative reporting documents for education-focused programs for marketing and promotional purposes;
- Build and maintain relationships with external and internal partners in order to enhance their understanding of WL program standards and strategies; may manage relationships with external resource partners, such as donors, subcontractors, or other stakeholders.
- Leverage corporate WL assets and information for assigned projects or for new projects under development;
- Represent WL at meetings, conferences, etc., relevant to the subject matter and themes of the assigned portfolio and disseminate information regarding WL’s overall capabilities;
- Contribute to the development of key WL planning documents including strategy statements, budget reviews, work plans, and reports to the Board of Directors;
- Contribute other written materials that support divisional needs (brochures, summary project information, etc.);
- Contribute to project support, marketing and other unit/divisional activities in ways which tap sector or geographic expertise;
- Conduct international travel, as required.
Perform other duties as assigned.
- Master’s Degree in international development, education, or related field;
- Experience with budget preparation; excellent oral and written communication skills; familiarity with MSWord, Excel, Power Point;
- 3-5 years of project management experience, preferably managing international education programs;
- Experience working overseas (short-term or long-time professional assignments), or a demonstrated ability to quickly grasp and learn the challenges and opportunities in a new region;
- Excellent organizational skills with a willingness to assume responsibilities and take initiative; ability to be a team player;
- Experience with budget preparation; excellent oral and written communication skills; Experience with MSWord, Excel, Power Point; Experience with social media management and online learning and networking platforms;
- Second language proficiency;
- Experience working overseas or a demonstrated ability to quickly grasp and learn the challenges and opportunities in a new region, proficiency in a second language, and previous experience with USAID regulations highly preferred.
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