Program Coordinator

  • Location
    Arlington, Virginia
  • Sector
  • Experience
    Early Career
  • Posted
    May 01

Position description

AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line

AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.Job SummaryUnder the supervision of the Program Manager, the Program Coordinator (PC) will serve as a supporting member of the home office program management unit (PMU). The PC manages client contracts, supports project field operations, and coordinates home office project backstopping. The PC supports overall operational, contractual and financial management of the project, and coordination and management of field office operational staff. The PC occasionally contributes to business development efforts and participates in divisional and corporate initiatives.

Essential Responsibilities:

  • Provide day to day home office program management support and ensure effective and efficient coordination between the home and field offices.
  • Be familiar with relevant policies and procedures including: US and project host country laws and regulations; AECOM policies and procedures; USAID regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures
  • Recruit, mobilize, and demobilize short-term consultants and long-term project staff
  • Assist in orienting consultants and staff to AECOM and project objectives, procedures, resources, and relationships; monitor processes to ensure that proper procedures and rules are followed
  • Ensure that all project technical deliverables are edited and formatted with proper branding requirements established by the contract and sent to the Development Experience Clearinghouse or the Prime Contractor and properly archived in the home office filing system
  • Process expense reports, make travel arrangements, and process payment requests
  • Assist Program Manager (s) with USAID approval requests and all project related procurement
  • Develop and monitor consultant and subcontractor contracts
  • Manage various home office trackers for STTA, payment requests, leases, LTTA leave, and LTTA travel
  • Support project budgets, including: inputting monthly invoices in to budget tracker, assist with the preparation of budget modifications, assist with budget projections as needed
  • Prepare information needed for business development and AECOM communications materials such as past performance reviews, CVs, charts, and program summaries/brochures
  • Assist with project start-up and closeout including traveling to the field as assigned
  • Assist with training of new project interns, as required
  • Other duties as assigned or requested


Minimum Requirements

  • 0-2 years Professional work experience
  • Bachelor’s Degree in related field, including International Relations; Political Science; Government; Economics; Business; International Development, or relevant work experience required
  • Ability to travel and work overseas on short term technical assignments up to 25%, sometimes at short notice
  • Team player who can work independently and excels at consulting and coordinating with teams
  • Ability to write and verbally communicate clearly and concisely
  • Ability to prioritize and handle multiple tasks under tight deadlines with keen attention to detail
  • Proficiency with Word and Excel
  • Fluency in English

Preferred Qualifications

  • Language ability in Arabic
  • International travel experience

Application instructions

*Please be sure to indicate that you saw this position on*

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