The Assistant/Associate Director of the Foreign Policy program’s Center on the United States and Europe (CUSE) provides high-level administrative and project management with a focus on budgeting, finance, and administration of projects within the Center. The Assistant/Associate Director plays a principal role in the coordination of programming, administration, budgets, and policies for the Center; supervises planning and implementation for CUSE events and conferences; and assists in the management of CUSE staff and visiting fellows. The Assistant/Associate Director reports to the Director of the Center and works with the Vice President and Director of Foreign Policy (FP VP), Finance, Development, Communications, and Administration staff to lead budget development and compliance, facilitate funding proposals and reporting, and oversee staff operations and management. The Assistant/Associate Director is responsible for maintaining a detailed and up to date tracking matrix of activities, planned outputs, and events, for use in developing concept notes, impact planning, and communications planning.
Finance and Development (40%)
- Works with CUSE Director and FP Finance team to develop and monitor annual budgets, and individual budgets for special events, for all projects within the Center.
- Works with FP Finance team to submit and revise budgets during the year.
- Ensures compliance with established budgets within Center projects; works closely with CUSE Scholars and staff to maintain awareness of activities, budgets, and spending.
- Works with FP Finance staff to compose, review, and monitor all Center contracts with affiliates and vendors.
- In coordination with appropriate staff, ensures that all invoices and payments are processed quickly and accurately.
- Assists Center Director, Scholars, and FP Development staff in identifying and prioritizing fundraising needs to support the Center’s activities.
- Works in coordination with the FP Vice President and FP Development staff to create and implement fundraising goals and strategies to cultivate and steward individual, corporate, foundation, government and other donors.
- Works closely with FP Development staff to prepare concept notes, proposals, and applications for grants, contributions, and other support to Center projects.
- Works with FP Development staff and Center scholars to ensure all grant requirements are fulfilled, to create narrative and financial reports for grants and contributions, and to ensure that reporting deadlines are met.
Program Development and Events Management (30%)
- Working under the direction of the CUSE Director, plans, develops, coordinates, and implements strategies to deepen, strengthen, and expand the Center’s role as a leading forum for research and debate on issues affecting US-European relations.
- Under the guidance of the CUSE Director, assists in overseeing the internal management of the Center and ensures that short- and long-term commitments (including research products, events, and other major deliverables) are carried out in a timely, high-quality manner, in accordance with Brookings policies.
- Meets regularly with the Director, Research Director, Center Coordinator and other CUSE staff members to plan, coordinate, and manage CUSE programming.
- Supervises CUSE staff in the planning and implementation of major events; directs and oversees staff organization of conferences and meetings (both in Washington, DC and abroad), including logistical arrangements such as hotel accommodations and travel for conference participants.
- Helps conceptualize and design seminars, briefings, and other events; identifies speakers and topics for current and potential programs; ensures that activities successfully impact key constituencies.
Operations and Staff Management (30%)
- Serves as representative of CUSE to FP and other Brookings staff on behalf of the Center Director when requested; communicates with FP management, including the FP Vice President and Management team members as necessary, regarding operations and programming.
- In coordination with FP Finance, Development, Communications, and Administration staff, serves as Center’s main point of contact with Office of General Counsel, Office of Financial Services, and Office of Communications.
- Coordinates with FP Management to remain informed of Brookings policies and procedures, and disseminate developments to all CUSE members.
- Manages CUSE operations; provides guidance and direction to staff; ensures support for all Center staff and affiliates.
- In coordination with FP Management, FP Communications, and appropriate CUSE staff, ensures that publications by Scholars, Visiting Fellows, and Contractors are published accurately, on time, and within budget.
- Works with FP Communications and CUSE staff to advance and implement an effective outreach and impact strategy.
- Works with FP Administration to coordinate recruitment/hiring, orientation, and renewal process (as necessary) for all new CUSE employees and affiliates.
- Composes affiliate contracts; serves as primary point of contact for visiting scholars’ questions or requests for amendment of contracts.
- Directs CUSE staff in assisting CUSE Visiting Fellows with administrative matters and support.
- Manages special projects and initiatives as needed.
Bachelor’s degree required; Master’s degree in international relations, political science, or related area is preferred. Depending on the level of hire, this position requires a minimum of 5-8 years of relevant professional experience, including experience in project management, budget analysis, and development. Experience working with policy issues and with high-level personnel is strongly preferred. Proven interest and experience in U.S. policy toward Europe and/or transatlantic relations is preferred. Must be currently authorized to work for any employer in the U.S.
The Assistant/Associate Director must demonstrate management experience and leadership ability; superior organizational and multi-tasking skills; attention to detail; strong interpersonal skills; and poise, discretion and mature judgment. Supervisory experience is required. Must be a mature, self-motivated, team player who works well with little or no supervision and gets along well with a variety of personality types. Strong oral and written communication and listening skills, and ability to provide feedback while respecting the abilities of others are required. The Assistant/Associate Director must be articulate, persuasive, polished, and collegial with ability to successfully interact with high-level individuals in diverse settings. Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities, must be honest and discreet. Ability to effectively utilize all software utilized in contemporary office environment is required. Knowledge of U.S. policy toward Europe and/or transatlantic relations is preferred.
Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.
Successful completion of a background investigation is required for employment at Brookings.
Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.
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