Provide support as per key areas of responsibility to the Partnership Management Unit. The Unit’s goal is 1) to ensure that Save the Children capitalises on donor funding opportunities that are consistent with our strategic and thematic priorities; and 2) to ensure Save the Children engages in efforts to inform and influence donor policies and investment priorities, as appropriate.
We aim to provide trainees with an opportunity to gain experience in a leading International NGO, learn more about EuropeAid or ECHO fundraising, and obtain skills in donor information management, contract monitoring and rules/regulations of EuropeAid (DG DEVCO & DG NEAR) or DG ECHO.
In the field (tbc): The specific country or region for this part of the posting will be decided during the first half of the internship and will be based on specific needs. Each field based internship will be sponsored by one of the Save the Children Members.
The goal for this part of the internship is
1) to give the intern experience working in the field and
2) to strengthen the country offices’ work with EuropeAid (DG DEVCO & DG NEAR) or DG ECHO.
We aim to provide the intern with an opportunity to learn how to work with DEVCO/NEAR or ECHO in more practical terms, which includes the whole project cycle from engagement and proposal writing, to implementation and reporting.
TASKS AND RESPONSIBILITIES
Support the Partnership Manager with external engagement (40%)
- Gather intelligence and draft briefing notes on thematic areas or countries of strategic interest for donor engagement and share with relevant participants;
- Organise and take care of the logistics of meetings, draft minutes, share information and register follow-up actions;
- Participate in meetings with DEVCO/NEAR or ECHO staff, as well as with other organizations and networks as required.
Support the Partnership Manager with the Management of Donor Information (40%)
- Donor intelligence: Monitor EU newsletters, press releases, key internet portals, EU websites, and events corresponding to the EU Office objectives and disseminate relevant information to relevant staff members across the Save the Children EU members;
- Funding opportunities: closely monitor DEVCO/NEAR or ECHO funding opportunities at global and country level and provide regular updates to be shared with Save the Children members;
- Grants monitoring: Track the Save the Children applications through a central data base and provide regular updates on progress and success rates to define areas for improvement of quality of proposals.
- Maintain an up-to-date contact database of staff in DEVCO/NEAR or ECHO, etc.;
- Collaborate in maintaining and updating the EU Account Intranet page;
Development of skills (10%)
- Be part of and contribute to Save the Children training materials and sessions on DEVCO/NEAR or ECHO;
- Join other trainings to increase knowledge of DEVCO/NEAR or ECHO and workings of Save the Children.
- Administration: Organise meetings, take minutes, arrange for travel etc.
In the field, country office (tbc):
The specific tasks will be defined in agreement with the specific country office and the Save the Children Member sponsoring the field based internship. Tasks might include:
- Assist with the coordination of project planning and preparation; ensure access to relevant documentation for review and approval;
- Compile, summarize and present information on issues related to the implementation of the project, also assist in drafting and editing texts and reports;
- Assist in the development of project proposals and grant submissions to DEVCO/NEAR/ECHO;
- Help to ensure compliance with relevant DG DEVCO & DG NEAR/ DG ECHO rules and procedures, ensure the availability of relevant documents;
- Assist with administrative coordination of programme implementation activities; ensure timely follow-ups;
- Compile and summarise information regarding project delivery and distribute these to the relevant contacts;
- Assist in drafting and circulating periodic reports, briefing notes, minutes from meetings and statistical data;
- Provide general office assistance; respond to information requests and enquiries;
- Any other relevant duties, as assigned.
Key qualifications and skills:
- University degree (MA) in political or social science, international relations, European studies, or other related discipline;
- Knowledge of EU institutions; especially of ECHO.
- Well-organised and flexible with the ability to work independently and take on additional responsibilities when required;
- The ability to analyze complex data, summarize it and communicate it to different audiences is essential;
- Strong computer skills: Excel, Outlook, Word, PowerPoint, etc.
- Strong writing and editing skills;
- Authorisation to work in Belgium;
- Strong communication skills (both written and verbal, English is essential);
- Commitment to Save the Children’s mission, values and approach;
- Ability to work with different people and adjust to new environments;
- Willingness to work in difficult working environments.
- Working level of spoken and written French;
- Strong affinity for working with statistics and website updating.
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