Operations Coordinator

AmCham EU
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
    Jan-12-2018
  • Posted
    Jan 04

Position description

The American Chamber of Commerce to the European Union (AmCham EU) speaks for American companies committed to Europe on trade, investment and competitiveness issues. It aims to ensure a growth-orientated business and investment climate in Europe.

AmCham EU is seeking an Operations Coordinator, mainly responsible for welcoming visitors and management of the reception, liaising with suppliers, the logistics of the office and welcoming our guests. He/she will be part of our Operations Services team, and will report directly to the Operations Manager (also in close contact with our Events & Marketing team). We are looking for a proactive and outgoing person, with excellent IT knowledge and organizational skills.

Main Tasks:

  • Main contact person for suppliers – e.g. cleaning company, drinks orders...;
  • Orders all office stationery (e.g. letterheads) + soft drinks + meeting supplies etc...;
  • Responsible for welcoming visitors and management of the visitors;
  • Assists in the logistical organization of internal events (printing badges, registration, others); sets up conference calls/equipment;
  • Responsible for incoming calls (screening, answering and forwarding phone calls);
  • Responsible for the logistics of internal meetings;
  • Assists the Head of Operations Services in ad-hoc tasks;
  • Dispatches publications and arranges mailings going out for publications.

Qualifications

  • Proven experience in office management and negotiating with suppliers;
  • Excellent IT knowledge (sending out invitations, updating calendars and databases, etc.);
  • Strong organisational skills and able to meet deadlines;
  • Hands-on and multitasking person;
  • Outstanding communication skills - preferably outgoing personality and proactive;
  • Team player able to work both independently and collaborate well with colleagues;
  • Ideal candidate will have between 2-3 years’ experience.

Languages: Fluent English essential; French and Flemish, preferable
Start date: February 2017 (preferably)
Employment contract: CDD – initially for 9 months

Application instructions

Interested candidates should send a cover letter and CV (maximum two pages) by email to [email protected] with OPERATIONS COORDINATOR in the subject line.

Deadline for applications: Friday, 12 January 2018/first round of interviews week 15/1.

Please be sure to indicate that you saw this position on Globaljobs.org

follow us on Twitter