Program Coordinator

  • Location
    Arlington, Virginia
  • Sector
  • Experience
    Early Career
  • Posted
    Jan 05

Position description

Under the supervision of the Program Manager, the  Program Coordinator (PC)will serve as a supporting member of the home office program management unit (PMU). The PC manages client contracts, supports project field operations, and coordinates home office project backstopping. The PC supports overall operational, contractual and financial management of the project, and coordination and management of field office operational staff. The PC occasionally contributes to business development efforts and participates in divisional and corporate initiatives. The PC will report to either the Program Manager or Associate Program Manager.

Essential Responsibilities:

  • Provide day to day home office program management support and ensure effective and efficient coordination between the home and field offices.

  • Be familiar with relevant policies and procedures including: US and project host country laws and regulations; AECOM policies and procedures; USAID regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures

  • Recruit, mobilize, and demobilize short-term consultants and long-term project staff

  • Assist in orienting consultants and staff to AECOM and project objectives, procedures, resources, and relationships; monitor processes to ensure that proper procedures and rules are followed

  • Ensure that all project technical deliverables are formatted with proper branding requirements established by the contract and sent to the Development Experience Clearinghouse or the Prime Contractor and properly archived in the home office filing system

  • Process expense reports, make travel arrangements, and process payment requests

  • Assist Program Manager (s) with USAID approval requests and all project related procurement

  • Develop and monitor consultant and subcontractor contracts

  • Support project budgets, including: inputting monthly invoices in to budget tracker, assist with the preparation of budget modifications, assist with budget projections as needed Copy edit project deliverables, ensuring corporate/client branding requirements are met

  • Prepare information needed for business development and AECOM communications materials such as past performance reviews, CVs, charts, and program summaries/brochures

  • Assist with project start-up and closeout including traveling to the field as assigned

  • Other duties as assigned or requested


  • 0-2years Professional work experience

  • Bachelor’s Degree in related field, including International Relations; Political Science; Government; Economics; Business; International Development, or relevant work experience required

  • Ability to travel and work overseas on short term technical assignments up to 25%, sometimes at short notice

  • Team player who can work independently and excels at consulting and coordinating with teams

  • Ability to write and verbally communicate clearly and concisely

  • Ability to prioritize and handle multiple tasks under tight deadlines with keen attention to detail

  • Proficiency with Word and Excel

  • Fluency in English

Preferred Qualifications

  • Advanced degree in relevant field

  • Experience living and/or working abroad

  • Language ability in Spanish, French or Arabic

Application instructions

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