ECHO Partnership Management Trainee AND EuropeAid (DEVCO & NEAR) Partnership Management Trainee.

Save the Children International
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Internship / Early Career
  • Apply by
    Jan-11-2018
  • Posted
    Jan 09

Position description

Save the Children’s Partnership Management Unit in Brussels is recruiting for two positions:  

(1) ECHO Partnership Management Trainee; 

(2) EuropeAid (DEVCO & NEAR) Partnership Management Trainee.  

Please indicate your interest in the ECHO or EuropeAid traineeship (not both) in your cover letter. 

Workplace/Duration: 6 months in Save the Children’s Partnership Management Unit in Brussels, followed by 6 months in a Country Office (location to be decided during the first half of the traineeship).  

Level: Paid Traineeship.  

  • Allowance in Brussels: approximately € 780 
  • Allowance in the field: approximately € 1000 (+ accommodation, visa, medical insurance, security trainings, and flights covered). Further information to be confirmed. 

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people. 

Deadline for applications: 11 January 2018, 11:59pm (Brussels time).  

Interviews for the position will take place at the end of January 2018.  

The selected candidates are expected to be able to start working on 12 March 2018

Please note that we will not be accepting applications outside our recruitment system.  

Job Purpose  

In Brussels: Provide support as per key areas of responsibility to the Partnership Management Unit. The Unit’s goal is (1) to ensure that Save the Children capitalises on donor funding opportunities that are consistent with our strategic and thematic priorities; and (2) to ensure Save the Children engages in efforts to inform and influence donor policies and investment priorities, as appropriate. 

We aim to provide trainees with an opportunity to gain experience in a leading international NGO, learn more about EuropeAid or ECHO fundraising, and obtain skills in donor information management, contract monitoring and rules/regulations of EuropeAid (DEVCO & NEAR) or ECHO. 

In the field (tbc): The specific country or region for this part of the posting will be decided during the first half of the traineeship and will be based on specific capacity needs. The field-based traineeship will be sponsored by one of the members of Save the Children’s EU account. 

The goal for this part of the traineeship is (1) to give the trainee experience working in the field, and (2) to strengthen the Country Offices’ work with EuropeAid (DEVCO & NEAR) or ECHO. 

We aim to provide the trainee with an opportunity to learn how to work with DEVCO & NEAR or ECHO in more practical terms, which includes the whole project cycle from engagement and proposal writing to implementation and reporting. 

Reports to:  

Brussels: EuropeAid (DEVCO & NEAR) or ECHO Partnership Manager 

Country Office (tbc): the relevant management structure of the Country Office. 

Tasks and Responsibilities 

In Brussels:  

Support the Partnership Manager with external engagement (40%): 

  • Gather intelligence and draft briefing notes on thematic areas or countries of strategic interest for donor engagement and share with relevant participants; 
  • Organise and take care of the logistics of meetings, draft minutes, share information and register follow-up actions; 
  • Participate in meetings with DG DEVCO & DG NEAR or DG ECHO staff, as well as with other organizations and networks (e.g. CONCORD, VOICE) as required. 

Support the Partnership Manager with the management of donor information (40%): 

  • Donor intelligence: monitor EU newsletters, press releases, key internet portals, EU websites, and events corresponding to the EU Office objectives; disseminate information to relevant staff members across Save the Children’s EU members; 
  • Funding opportunities: closely monitor DEVCO & NEAR or ECHO funding opportunities at global and country level; provide regular updates to be shared with Save the Children members; 
  • Grants monitoring: track Save the Children’s applications through a central data base and provide regular updates on progress and success rates to define areas for improvement of quality of proposals; 
  • Maintain an up-to-date contact database of staff in DEVCO & NEAR or DG ECHO; 
  • Collaborate in maintaining and updating the EU Account Intranet page

Development of skills (10%): 

  • Be part of and contribute to Save the Children training materials and sessions on DEVCO &NEAR or ECHO; 
  • Join external trainings to increase knowledge of DEVCO & NEAR or ECHO, and Save the Children. 

Other (10%): 

  • Administration: Organise meetings, take minutes, arrange for travel. 

When necessary, the trainees coordinate between both the ECHO and EuropeAid Partnership Management. 

In the field, country office (tbc): 

The specific tasks will be defined in agreement with the hosting Country Office and the Save the Children Member sponsoring the field based traineeship. Tasks might include:  

  • Assist with the coordination of project planning and preparation; ensure access to relevant documentation for review and approval; 
  • Compile, summarize and present information on issues related to the implementation of the project; 
  • Assist in drafting and editing texts and reports; 
  • Assist in the development of project proposals and grant submissions to DEVCO & NEAR and ECHO; 
  • Help to ensure compliance with relevant DEVCO & NEAR or ECHO rules and procedures; 
  • Assist with administrative coordination of programme implementation activities; ensure timely follow-ups; 
  • Compile/ summarise information regarding project delivery and distribute these to the relevant contacts; 
  • Assist in drafting and circulating periodic reports, briefing notes, minutes from meetings and statistical data; 
  • Provide general office assistance; respond to information requests and enquiries; 
  • Any other relevant duties, as assigned.  

Person Specification   

Key qualifications and skills: 

  • University degree (MA) in development studies, political or social science, international relations, European studies, or other related discipline; 
  • Knowledge of EU institutions; especially of EuropeAid (DG DEVCO & DG NEAR) or DG ECHO; 
  • Well-organised and flexible with the ability to work independently and take on additional responsibilities when required; 
  • The ability to analyze complex data, summarize it and communicate it to different audiences is essential; 
  • Strong computer skills: Excel, Outlook, Word, PowerPoint, etc. 
  • Strong writing and editing skills; 
  • Strong communication skills (both written and verbal, English is essential); 
  • Commitment to Save the Children’s mission, values and approach (see next page); 
  • Ability to work with different people and adjust to new environments; 
  • Authorisation to work in Belgium; 
  • Willingness to work in difficult working environments. 

Desirable: 

  • Working level of spoken and written French; 
  • Strong affinity for working with statistics and website updating. 

Please make sure that the cover letter reflects how you meet the requirements of the traineeship position. You will also need to indicate your interest in the ECHO or the EuropeAid traineeship (not both). 

Working contacts 

External: people working on related areas in other NGOs, and DG DEVCO, DG NEAR or DG ECHO. 

Internal: Wide range of contact across the Save the Children Members and close cooperation with the ECHO or EuropeAid (DEVCO & NEAR) Partnership Managers. 

Save the Children Values: 

Accountability: 

  • Holds oneself accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values. 
  • Holds the team and partners accountable in delivering on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved, 
  • Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding. 

Ambition: 

  • Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same. 
  • Widely shares personal vision for Save the Children, engages and motivates others 
  • Future oriented, thinks strategically and on a global scale. 

Collaboration: 

  • Builds and maintains effective relationships, with own team, colleagues, members, donors and partners. 
  • Values diversity, sees it as a source of competitive strength. 
  • Approachable, good listener, easy to talk to.  

Creativity: 

  • Develops and encourages new and innovative solutions. 
  • Willing to take disciplined risks. 

Integrity: 

  • Honest, encourages openness and transparency. 
  • Always acts in the best interests of children. 

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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