Program Management Specialist

World Health Organization
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Apr 30

Position description

Under the direct supervision of the Chief Knowledge Management and Publications, the incumbent is responsible for the following duties and responsibilities:

Strategic advice and support:

  1. Provide strategic analysis, advice and support to the entity Chief and KMP staff in all programmatic areas under the purview of the Knowledge Management and Publications Department;
  2. Support preparation for, and participate in: inter-programmatic and cross-organizational working groups; PAHO management meetings; and other internal and external fora, at the request of the entity Chief and in furtherance of operational objectives of the entity;
  3. Support the entity Chief in the management of special initiatives and projects; 

Program management: 

  1. Support the entity in program management functions, including management of procedures and tools to develop the biennial work plan; engage in corporate efforts for strategic and operational planning,  budgeting and resource coordination;
  2. Ensure that projects managed by the entity are executed according to action plans and within established guidelines and dates; ensure timely submission of financial and progress reports in accordance with donor agreements; 
  3. Coordinate the implementation of the entity’s Biennial Work Plan (BWP); ensure that the responsible advisors provide required planning data and information to adequately assess and report on implementation of  projects’ expected results, products/services, etc.; 
  4. Support the preparation of various written outputs, e.g., draft background papers, analysis, sections of reports and studies and other inputs to technical publications.  Provide assistance in the preparation of documents for Governing Bodies meetings;
  5. Review project proposals and agreements, ensuring that these are aligned with the Organization’s program of work and priorities; 
  6. Provide knowledge management and communications services to the entity, including management of  entity web site(s), online media presence, presentations, etc., in support of the entity’s program of work;
  7. Participate actively in the Program Management and Partnership Specialist Network (PMN) led by PBU; review and analyze progress on technical matters, including inter-programmatic and inter-sectorial activities in the context of the PMN;  

Administration: 

  1. Provide support for the management and control of all administrative services and operations of the entity. Such services and operations include budgeting, finance, procurement, human resources management, conference management, and office space and equipment arrangements;
  2. Assist in the allocation and control of financial, human, and physical resources of the Department.  Monitor and analyze financial/non-financial data to assess options for solutions to financial, administrative and human resources issues;
  3. Oversee the financial management systems of the entity; prepare budgetary forecasts; establish control and report structures by monitoring commitments and ensuring the processing of obligating documents that adhere to operational plans;
  4. Develop reports to highlight and clarify changes in resource utilization plans; recommend alternate plans/funding strategies and discuss potential problems that could arise from programming;
  5. Oversee all human resources staffing actions including staff and contingent workers;  lead and coordinate the preparation of human resources plans and all processes for recruitment of personnel assigned to the  entity; 
  6. Provide guidance on administrative and financial rules and regulations, practices and procedures, and other administrative processes and services.  Ensure compliance with the internal control framework of the Organization;
  7. Represent the entity and liaise with other offices of the Organization regarding administrative matters and provide inputs and recommendations;  
  8. Serve as the HR Partner and/or Finance and Compensation partner and any other required role within the entity in corporate information system;
  9. Serve as the entity’s Learning Board focal point within Human Resource Management Learning Program;
  10. Work in close coordination and interaction with the entity’s Administrative Assistants;
  11. Perform other related duties as assigned.

Qualifications

Education:

Essential: A bachelor’s degree in one of the health or social sciences, business administration, management, international relations or related field from a recognized university.

Desirable: A master’s degree in public health, business administration, public administration or a related field would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.  WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).  The list can be accessed through the link:  http://www.whed.net/.  PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process

Essential: A bachelor’s degree in one of the health or social sciences, business administration, management, international relations or related field from a recognized university.

Desirable: A master’s degree in public health, business administration, public administration or a related field would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.  WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).  The list can be accessed through the link:  http://www.whed.net/.  PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience:

Essential: Five years of combined national and international experience in the fields of strategic planning, budget, finance, and administration.  

SKILLS:

PAHO Competencies:

  • Intrainstitutional Action:  Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
  • Analysis, Synthesis, and Forecasting:  Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
  • Teamwork:  Promotes team work and leads one's area to finish tasks and accept responsibility.  Creates a positive environment within the area of work.  Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions.  Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.  
  • Accountability:  Identifies, in conjunction with management, specific activities, processes jobs that require defined accountability, linking them to accountability strategies and objectives. Revises periodically progress made in the established work plan with his/her supervisor. Constantly reaches their objectives.
  • Knowledge Management:  Shares knowledge and information appropriately and participates in activities to facilitate sharing. Develops tools and protocols for creation, integration and dissemination of knowledge. Researches opportunities, methods and approaches for delivering value through improved knowledge.  
  • Thinking, planning and the strategic management of technical cooperation interventions:  Proposes priority ideas for executing interventions after anticipating their critical points, eventual risks and solutions. Evaluates proposals for interventions before making decisions to execute them. Lays the technical foundations for executing technical cooperation interventions following the Organization’s strategy in order to generate the expected results.
  • Evaluation of technical cooperation interventions:  Proposes criteria for evaluating interventions at the process, management, and outcome level, in addition to plans for evaluating technical cooperation, in keeping with the PAHO's strategic direction.

Technical Expertise:

  • Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development;
  • Theoretical and practical knowledge of international technical cooperation, with emphasis in the negotiation and management of international cooperation programs and projects;
  • Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key technical issues;
  • Ability to integrate managerial and technical inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment;
  • Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes;
  • Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization. 

Languages:

Very good knowledge of Spanish and English.  Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook.  At least two years’ experience working directly with enterprise resource planning (ERP) systems would be an asset.

REMUNERATION

Annual Salary: (Net of taxes)

US $46,472.00

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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