The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC opened its offices in Burundi in 1996 and initially focused on life saving interventions and provision of immediate assistance to refugees and IDPs. IRC Burundi now focuses on post-conflict oriented interventions in order to support the country’s transition to lasting peace and stability.
IRC Burundi supports vulnerable and marginalized populations, such as women, children, and youth. It does this by working with the Burundian government and local partners to increase the economic empowerment and social cohesion of these groups.
Scope of Work
The Grants Coordinator is a key position supporting both the IRC Burundi and Rwanda country programs. With the overall objective of achieving high quality programming, the main goal of this position is to support and coordinate program design, grants management (including compliance requirements and reporting), internal and external communication and partnership processes and procedures. The position reports to the Deputy Director for Programs.
- Research and maintain information on donor strategies and funding opportunities on the national level, in conjunction with the program coordinators.
- Work with coordinators/managers to coordinate the timely development of high quality new funding proposals and reports.
- Ensure that grants are implemented in compliance with IRC and relevant donor regulations, including maintenance of updated grant files and organization of regular grant meetings; coordinate modifications to any agreements or projects (i.e. extensions, indicator changes, budget realignments), as necessary.
- Organize monthly budget management meetings with sector managers/coordinators to ensure strong financial management of grants.
- Responsible for donor compliance (quality narrative and financial reporting, procurement requirements, etc.) for all open grants.
- Manage all reporting deadlines, develop calendars for report development and coordinate report compilation and review.
- Manage and regularly update Grants Tracking Sheet to inform senior management and regional support.
- Coordinate with donors on grants management, project progress, monitoring and evaluation.
- Responsible for preparing requests for authorization (travel, amendments, key personnel, etc.) and other grants administration requirements (ex. USAID).
- Review agreements and provide recommendations and concerns to the senior management and regional support.
- Act as focal point for communications with HQ grants administration and compliance functions in New York and London, including maintaining submissions on IRC’s online opportunity management tracking system.
- Manage archiving of all grant files and institutional memory of grants and programs.
Partnerships (Burundi only)
- Oversee the implementation of IRC Burundi’s partnerships strategy, including follow-up of recommendations from a recent external evaluation of the Partnership Support Unit.
- Support program staff in assessing partnership opportunities and ensuring that partnerships reflect IRC Burundi’s strategic objectives and the local context.
- Review and advise on all partner agreements (including logframe, budget, spending and workplan); ensure NY/London review of partner agreements.
- Ensure that partnership and sub-grant related administrative processes and procedures are standardized and consistently implemented throughout the program, including pre-award compliance checks, agreements, disbursements, reporting and partner capacity-building.
- Responsible for ensuring compliance of sub-grantees to IRC and donor rules and regulations.
- Organize and facilitate monthly partnership meetings with senior program staff; support and guide program staff in partner amendments, realignments and general challenges in project implementation, as necessary.
- Manage database of current partnerships.
Visibility and Communications
- Coordinate the development of a communication and visibility strategy; oversee preparation of materials such as brochures and newsletters.
- Assist in coordination of country program visits by government officials, donor representatives and other special visitors through collaboration with senior leadership, preparation of briefing materials and post-visit visibility.Oversee Annual Report development, editing and ensure completion and distribution.
- Assure internal IRC visibility of programs and key events (ex. IRC Updates, website, social media sites, etc.).
- Participate in recruiting, training and mentorship of communications and development staff.
- Ensure that staff have regular performance evaluations and receive ongoing feedback.
- Develop a capacity-building plan for staff and actively seek out formal and informal training opportunities.
- University degree in international affairs or related subject; masters degree preferred.
- At least two years experience working in relief or development programs .
- Previous successful experience developing projects and writing proposals for public donors
- Knowledge of main donor regulations and priorities, including UN, USAID, PRM, ECHO and other European donors.
- Strong written and oral communication skills.
- Detail oriented, organized, and able to manage competing urgent requests and priorities.
- Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
- Excellent English written and verbal communications skills; high-level French skills. Mother tongue English or French speaker preferred.
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