Regional Global Maintenance Investment Manager

Foreign and Commonwealth Office
  • Location
    Brussels, Belgium
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    May-24-2018
  • Posted
    May 15

Position description

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: FMCU (Facilities Management Client Unit)

Job Description (Roles and Responsibilities)

The FCO has outsourced the management of all its UK buildings, and some overseas properties, to specialist facilities management (FM) companies. These companies are responsible for providing services to staff, which includes catering, cleaning, pest control, heating & lighting, office moves and porterage. At Posts they also supply reception services, manage residential property and, in some locations, provide security guarding. They are also tasked with ensuring that we comply with health & safety requirements.

The FCO's Facilities Management Client Unit (FMCU) manages the outsourced contracts and acts as the interface between the private FM companies and the FCO as well as responsible for holding the budget for Global Maintenance Investment Funds at Posts without an FM Service provider.

Based in Brussels the Regional Global Maintenance Investment Manager shall be responsible for overseeing the reporting of Global Maintenance Projects, ensuring such projects are delivered within agreed budget allocations and timescales but more importantly to assist with improvement the FCO’s overall Health & Safety Statutory Compliance levels. This new role within the Facilities Management Client Unit will support the major Diplomacy 20:20 objective to eliminate the backlog of maintenance works that have accumulated in recent years.

Main responsibilities will include:

  • Update and maintain project trackers; ensuring information is accurate and up to date. Prepare monthly financial reports by Directorate, highlighting key risks and issues;
  • Assist the GMI manager in raising purchase orders, controlling invoices or help with any ad hoc reporting requests. Assist in the preparation and submission of the Global Maintenance Project annual Mid Term Financial Plan;
  • Develop professional positive working relationships with FCO Corporate Departments, FCO Services and Posts. Manage Key Performance Indicators set up for Global Maintenance Programme.

Essential qualifications, skills and experience

  • At least 4 to 5 years working experience in international environment;
  • Bachelors Degree minimum (Business Administration, Finance or Economics is desirable);
  • Fluent English (written and spoken);
  • Manage large database accurately and under pressure in Excel;
  • Excellent Communication skills both written and oral;
  • Budget, Facilities, Health & Safety Management experience;
  • Able to learn quickly and able to work both autonomously and in a team.

Desirable qualifications, skills and experience

  • Health and Safety focus;
  • Working experience in both public and private sector;
  • Contract and Performance management experience.

Required competencies

  • Seeing the Big Picture, Collaborating and Partnering, Delivering Value for Money, Delivering at Pace.

Application deadline: 24 May 2018
Grade: B3 (L)
Type of Position: Full-time, Permanent
Working hours per week: 36.25
Region: Europe, Eastern Europe & Central Asia
Type of Post: British Office
Number of vacancies: 1
Starting monthly salary (EUR): 3,865.40 gross
Start Date: 1 July 2018

Other benefits and conditions of employment

This is a permanent full-time contract for 5 working days (36.25 hours net) per week.

The monthly gross salary for this position is € 3,865.40 gross B3 (L) level (The British Diplomatic Missions in Belgium salaries are not subject to annual indexation).

Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.

The successful candidates will be subject to professional background checks and security clearance.

Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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