Deputy Business Manager, UKDel Nato

Foreign and Commonwealth Office
  • Location
    Brussels, Belgium
  • Sector
    Government
  • Experience
    Mid Career
  • Posted
    May 16

Position description

The United Kingdom’s Joint Delegation to NATO is the vital link between the UK Government and the North Atlantic Treaty Organisation. Its principal roles are to promote British interests in NATO and to keep UK Ministers and Government Departments informed about NATO discussions and is now looking for a Deputy Business Manager for the UK Delegation to NATO in Brussels (UKDEL).

The jobholder will be based within the Business Management Team. As one of the two Deputy Team Leaders, the main aspects of the job are to become the focal point for all visits to NATO by UK Ministers and their teams; provide budgetary support to the delegation; provide induction support to new members of staff as well as supporting the Team Leader in project management of the Delegation’s move to the New NATO Headquarters which will also include settling in to the new offices.

The role would suit a proactive individual with experience in team support and willingness to take on the challenge and opportunity of living and working in another country.

Main Duties / Responsibilities:

  • Visits Officer – organise five logistical and bilateral programmes for the Foreign and Defence Ministers supporting the UK’s input to Ministerial meetings to the Minister’s satisfaction including the upcoming Summit to be held in Brussels;

  • Produce a monthly forecast and outturn for Deputy Head of Mission and Team Leaders, highlighting under- and overspend to ensure year-end allocation is met, including long term four year forecast;
  • Support the Team Leader in managing the maintenance of the new Delegation Space;

  • Support Team Leader where required in transition to the new Delegation space including the Move Contract with Transition Office. Act as NFO-SO in absence of Team Leader authorising and arranging site access as require and reacting to emergency calls whilst the New HQ is being prepared for handover to NATO.

Essential qualifications, skills and experience  

  • Excellent organisation skills;

  • Strong commitment to delivery;

  • Strong customer focus;

  • Accuracy and attention to detail;

  • Ability to work in a team;

  • Fluent written and spoken English;

  • Proven IT skills, in particular experience of Microsoft Office and Excel;

  • Line Management experience;

  • Ability to occasionally work extended hours during peak periods, including in the run-up and during Ministerial meetings and Summits;

  • A background in corporate services or facilities management.

Desirable qualifications, skills and experience  

  • Experience in organising of events;
  • Working knowledge of French.

Required competencies  

Seeing the Big Picture, Changing and Improving, Collaborating and Partnering, Managing a Quality Service

Qualifications

  • Excellent organisation skills;
  • Strong commitment to delivery;
  • Strong customer focus;
  • Accuracy and attention to detail;
  • Ability to work in a team;
  • Fluent written and spoken English;
  • Proven IT skills, in particular experience of Microsoft Office and Excel;
  • Line Management experience;
  • Ability to occasionally work extended hours during peak periods, including in the run-up and during Ministerial meetings and Summits;
  • A background in corporate services or facilities management.

Desirable qualifications, skills and experience

  • Experience in organising of events;
  • Working knowledge of French.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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