Associate Program Manager

  • Location
    Arlington, Virginia
  • Sector
  • Experience
    Early Career
  • Posted
    Jun 01

Position description

Under the supervision of the Senior Program Manager, the home office  Associate Program Manager (APM)will serve as a central member of the home office project management unit (PMU). The APM manages client contracts, supports project field operations, and coordinates home office program activities. The APM supports overall operational, contractual and financial management of the project, and coordination and management of field office operational staff. S/he serves as AECOM’s operational representative to client technical and contracting officers for several projects. The APM may supervise one or more Program Coordinators, providing guidance, training, and mentorship as part of the PMU or the broader team. In addition, the APM regularly contributes to business development efforts and participates in divisional and corporate initiatives. The APM will report to either the Program Manager or Senior Program Manager.

Essential Responsibilities :

  • Support overall project management from award through closeout, including contractual compliance, financial management, and oversight of project personnel and subcontractors


  • Be familiar with relevant policies and procedures including: US and project host country laws and regulations; AECOM policies and procedures; USAID regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures

  • Provide contractual quality assurance, control, and compliance

  • Develop and submits approval requests to USAID

Operations and Administration

  • Manage project start-ups and closeouts, including planning, record management, and traveling to the field as appropriate. Oversees disposition of non-expendable equipment and other project assets

  • Oversee recruitment and personnel management of long- and short-term consultants, including development and execution of employment contracts, scopes of work, and collection of all supporting documentation

  • Ensure that all project technical deliverables are formatted with the proper branding requirements established by the contract and sent to the Development Experience Clearinghouse or the Prime Contractor and properly archived in the home office filing system

  • Serve as principal AECOM point of contact with U.S. and third country-based subcontractors’ contract representatives. Develops subcontracts, facilitates communication with field and home office project leads, and reviews and approves subcontractor invoices

  • Train, mentor, and supervise Project Coordinators and delegate tasks to project team members

  • Provide in country support to the field team as needed


  • Responsible for project financial management, including monthly review and approval of field office expenditures, client invoices, and ensuring necessary back up documentation is complete and accurate. Monitors project budgets, manage internal budget tracker, prepares budget modifications, and compiles accrual, pipeline, and cost-to-complete reports for both AECOM and clients as necessary

Business Development

  • Support business development, as required, through research, writing proposal sections, recruitment, partner identification and management, and the development of past-performance and qualifications statements


Minimum Requirements

  • 3 years of project implementation experience

  • Bachelor’s degree in related field, including International Relations, Political Science, Government, Economics, Business, International Development, or relevant work experience required

  • Experience in backstopping donor funded development projects

  • Knowledge of USG regulations and policies (including FAR and AIDAR regulations)

  • Strong verbal and written communications skills, including delivering formal and informal presentations and drafting and editing deliverables

  • Ability to effectively cope with ambiguity and change; to balance flexibility with consistency; and to manage client relationships and needs in consideration of organizational policy and management concerns

  • Strong interpersonal skills, ability to work independently and in a team

  • Attention to detail; good organizational and prioritization skills

  • Background in budget development and management

  • Willingness to manage and mentor junior level staff

  • Willingness to travel and work overseas on short term technical assignments up to 25%, sometimes at short notice

  • Fluent in English

  • Intermediate spoken and written French language capability

Preferred Qualifications

  • Advanced degree in relevant field

  • Interest in Agriculture and Economic Growth

  • Experience backstopping USAID projects

  • Experience living and/or working abroad

  • Previous staff management experience

Application instructions

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