Reporting to the Executive Assistant, the Administrative Assistant supports the work of the office of the Executive Director and Chief Executive Officer (CEO) through the performance of a variety of administrative duties. Tasks may include maintaining daily appointment calendar for CEO, assisting with meeting and travel arrangements, conducting research, and completing special projects as assigned. Serving as administrative support backup to the Executive Assistant, this position resides in a fast-paced office and requires a high degree of discretion, tact, and initiative to assist in creating an environment of accessibility and professionalism in the executive office.
Major Functions and Responsibilities
Provide administrative support to the Executive Assistant with all aspects of the work of the executive office (30%)
Provide support to activities related to office of the Executive Director, Board of Directors, and NAFSA staff (15%)
Assist with meeting planning and coordination of special events, including NAFSA annual conference, International Education Week, and other events throughout the year (10%)
Document management, archiving activities, and recordkeeping (15%)
Perform other duties as assigned by the Executive Assistant and Executive Director and CEO (10%)
As representatives of a membership organization with a broad and diverse range of activities related to education and training, NAFSA staff possess more than simply specialized capabilities. Each individual is expected to take the initiative to become knowledgeable about the organization as a whole. Association members and other staff expect colleagues to be accessible and responsive, to convey a positive attitude, and to exhibit a high degree of professionalism.
The workday is generally 9:00 a.m. to 5:00 p.m. The week after Memorial Day to Labor Day, it is 8:30 a.m. to 5:30 p.m. Monday through Thursday and 9:00 a.m. to 12:00 p.m. on Friday.
Travel is required occasionally related to job responsibilities, especially for the annual conference, regional meetings, and other leadership meetings. Participation in the NAFSA annual conference the week of Memorial Day, including the holiday itself, is a job requirement. The annual conference is held in varying cities.
About NAFSA: Association of International Educators
NAFSA: Association of International Educators is an organization of people dedicated to building a global community and fostering a more peaceful world through advancing international higher education. With approximately 10,000 members, NAFSA is the world’s largest professional development and advocacy organization committed to international learning and creating a more globally engaged, welcoming, and educated United States.
NAFSA believes that international education advances learning and scholarship, fosters understanding and respect among people of diverse backgrounds and perspectives, is essential for developing globally competent individuals, and builds leadership for the global community. We believe that international education lies at the core of an interconnected world characterized by peace, security, and well-being for all.
NAFSA is a workplace that not only appreciates diversity but believes it is our strength, and we strive to create an inclusive culture for all our team members. NAFSA is proud to be an Equal Opportunity Employer. Learn more about NAFSA at www.nafsa.org.
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