Events Coordinator

Ford Foundation
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jul 11

Position description

The Convening and Dining Operations team at Ford Foundation has an open position for an Events Coordinator (coordinator) to assist with the day-to-day operations, logistics, and administrative tasks for the Foundation’s robust program of events. Ford events will expand dramatically this fall when the foundation returns to its headquarters at East 43rd St. where there will be newly renovated spaces dedicated primarily for holding social justice-related convenings and meetings. The coordinator will oversee the booking of event spaces while also playing a pivotal role in the logistics of planning and executing Ford Foundation events.

The ideal candidate will be a confident, detail-oriented, cross-cultural, energetic problem solver with exceptional organizational, and people skills, who is able to mange complex schedules and operate calmly in high-pressure situations. Candidates for this position should understand the opportunities events offer to express the foundation’s mission and values and the importance of maintaining Ford’s reputation for providing excellent guest services. This position is an excellent opportunity for someone looking to break into events in a start-up like environment. The coordinator will have opportunities to work beyond their job description, gain production experience and learn how to run a venue while serving an internal client base.

The coordinator reports to, supports and partners with the Executive Producer of Events and will work closely with the Manager of Event Operations.  They will also work closely with the foundation’s program and operations teams, third-party food service and property management vendors, grantees, and external organizations who are hosting activities at the Foundation.

Job Responsibilities:

  • Manage event requests from internal and external clients and foundation-wide event calendar
  • Manage administrative functions such as generating event quotes, routing contracts, reviewing invoices, managing event lists, scheduling and conducting walk-throughs
  • Assist with departmental needs such as managing team calendar, creating presentations and assisting EP with work-related travel needs
  • Plan and coordinate logistics for small to mid-size events
  • Maintain event databases and event document management

Qualifications

  • At least 1-2 years of experience in event coordination or equivalent experienced in a fast-paced, high volume, externally facing role
  • Excellent conceptual, communication, and writing skills
  • Detail-oriented with strong organizational skills and customer service orientation
  • Superior ability to keep multiple projects in play and moving forward simultaneously
  • Consummate team player with a willingness to take on a variety of tasks
  • Knowledge of Excel and G-Suite
  • Personal commitment to the foundation’s mission and value

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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