Foreign Service Facility Manager

U.S. Department of State
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Jul-24-2018
  • Posted
    Jul 11

Position description

The U.S. Department of State, our country’s lead foreign policy agency, provides a rich international experience whether at home or abroad, and opportunities to become responsible leaders.

Each day, our employees make a difference as they contribute to our global society and defend and advance our country’s interests and values. They work on the business of diplomacy and high priority issues that impact the safety, security, and prosperity of our world – human rights, environment, energy, food security, public health, and technology – all while experiencing a unique career.

Our talented workforce reflects and champions all of our strengths and diversity – personal, professional, and educational. We offer a workplace that values and rewards leadership, collaboration and innovation, and personal and professional development.

A Foreign Service Facility Manager (FM) in the Bureau of Overseas Buildings Operations (OBO) manages the operations and maintenance of the Department of State's real property assets abroad.

A FM must adhere to the highest standards of integrity, dependability, attention to detail, teamwork and cooperation while accepting the need to travel, to live overseas, and when necessary, to live away from family.

The Department of State is developing a rank-order list of eligible hires for a limited number of FSS vacancies based on the needs of the Department.

Responsibilities

FMs oversee large holdings of United States government (USG)-owned and leased properties and ensure they are maintained within accepted U.S. standards in a safe and operable condition. The FM is a member of the government's management team who provides a wide range of building-related services, managing physical resources and asset management in a specific country. FMs may be assigned as Regional Facility Managers with responsibilities for FM program activities in several countries. FMs are the facilities and operations experts at post. FMs normally supervise one of the largest and most diverse work forces domestically or at our posts overseas. 

The duties of this position include:

  • Facilities maintenance and operations strategic planning.
  • Management of USG-owned and leased properties.
  • Facilities operation and management.
  • Management of facilities related services and projects, in accordance with Department of State service standards.
  • Supervises engineers, tradesmen, maintenance staff and other facilities personnel and contractors.

FMs are considered “essential personnel” and are on call to provide services 24 hours a day, seven days a week.

Qualifications

Requirements

Conditions of Employment

  • Be a U.S. citizen and available for worldwide service.*
  • Be able to obtain a Top Secret Security Clearance.
  • Be able to obtain an appropriate Foreign Service Medical Clearance.
  • Be able to obtain a favorable Suitability Review Panel determination.**
  • Be at least 20 years old to apply; at least 21 years old to be appointed.
  • Be appointed prior to age 60 (preference eligible veterans excepted).***

Qualifications

Specialized Experience

Specialized Experience demonstrates that the applicant has acquired, and is able to apply, a combination of specific knowledge, skills and abilities appropriate to this Foreign Service position.

All qualifying Specialized Experience must be of a progressively responsible nature and must have been acquired from supporting one or more senior individuals.

All such experience must have been performed within the last 10 years.

For the minimum required years of Specialized Experience necessary relative to the highest level of completed education, please see the Education Requirements section below.

To qualify as a Specialized Experience, the duties must have a combination of the components listed below of at least 60% of the work duties.

Examples of Specialized Experience include, but are not limited to:

  • Working with projects that require specialized knowledge of engineering drawings and designs,
  • Working with projects that require specialized knowledge of safety functions and applicable building codes,
  • Managing and administering preventative and non-preventative maintenance programs,
  • Managing the financial aspects of a variety of contracts and supervising staff.

Knowledge, Skills, and Abilities (KSA)

The applicant’s experience, education, and training must show that they have an in-depth knowledge of their field and possess the knowledge, skills and abilities (KSAs) to successfully perform facility management and/or facility management duties at Department of State facilities worldwide.

  1. Demonstrated experience managing and overseeing the routine and non-routine maintenance and repair of large commercial and residential buildings and/or an inventory of multiple properties to include maintenance of the grounds, HVAC systems, plumbing, mechanical and electrical systems, elevators, automated voltage regulator systems, uninterrupted power supply equipment, generators, and the structural aspects of buildings.
  2. Demonstrated knowledge of architectural and engineering drawings and designs, building information modeling, building codes, fire/life safety detection and suppression systems, environmental management best practices and procedures applicable to facility management, minor renovation and construction projects.
  3. Applying quality control and assurance practices to preventative and non-preventative maintenance, minor renovation and construction projects, maintenance scheduling techniques, demonstrated use of computerized maintenance management systems, building automation systems, project management software, and AutoCAD.
  4. Managing financial elements of contracts for maintenance and repair services, minor renovation and construction, equipment replacement projects, reviewing contractor invoices for contract compliance, analyzing and negotiating contractor claims and change order requests, compliance with manufacturers and contractor guaranties and warranties.
  5. Developing strategic plans for short and long term preventative and predictive maintenance to include the development of scopes of work, budgeting to include projects and operational budgets.
  6. Determining human resource requirements through work order analysis, maintenance staff deficiencies, staff training requirements and out sourcing potential for maximum efficiency and customer satisfaction.
  7. Recognizing maintenance and repair problems, developing options for action and recommending solutions to include preparing work orders, cost implications, sustainability awareness and energy savings.
  8. Displaying effective leadership and supervision of staff to include positions of project team leader, program and/or project management role, team building and consensus building skills with colleagues, supervisors and subordinates.
  9. Demonstrating effective verbal and written communications skills with technical and non-technical personnel, use of standard computer software for presentations, fiscal monitoring and daily communication. 

Applicants must demonstrate a strong command of the English language to include grammar, spelling and punctuation. FSS must consistently meet a high standard for English, both written (overall structure as well as grammar, spelling and punctuation) and spoken (overall structure as well as delivery, clarity and succinctness).

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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