Established in 1950, World Vision (WV) is a Christian relief, development and advocacy organisation dedicated to working with children, families and communities to overcome poverty and injustice. We work in nearly 100 countries to serve millions of the world’s most vulnerable people, regardless of religion, race, ethnicity, gender or sexual orientation.
Overall purpose of the position
The ECHO partnership specialist will contribute to the optimal functioning of WV EU Representation (EUREP) and to the achievement of one of its strategic objectives: facilitation of the development of sustained and increased EU revenue by WV European offices and their partners. More specifically the ECHO Partnership specialist will contribute to manage WV Partnership with the European Commission (DG ECHO) to increase income, influence and impact for World Vision’s humanitarian operations.
Reporting to: Head of EU partnerships
Duration: One year with possibility to extend
WV EUREP is an international non-profit association constituted and registered in Belgium. Its membership includes World Vision organisations in EU member states and World Vision International. WV EUREP is one of the key ‘Global Capitals’ offices of World Vision international, established in places where issues are discussed and decisions are taken that are of global significance and importance to all of World Vision’s work across the globe.
WV EUREP supports the work of the international Partnership of World Vision. Specifically, it enables member organisations and the WV Partnership as a whole to work more effectively with the EU institutions in terms of resource development (Partnership team) and in terms of influencing policies that reduce poverty and promote justice in the developing world (Advocacy team).
As one of its core activities, WV EUREP Partnerships team assists World Vision different offices to build a strong partnership with the European Commission to facilitate the development of sustained and increasing revenue for European World Vision offices and their partners. The EU Partnerships team works specifically on:
- Supporting grant acquisition from the EC to support WV humanitarian and development work;
- Drive external donor engagement with the EC in Brussels and support relationships with EU delegations and ECHO TAs in the field;
- Account management to ensure smooth internal coordination between the different WV offices;
- Capacity building on EU funding.
Specific responsibilities, tasks and activities
1. Support implementation of EUREP Strategy for EU funding with ECHO:
- Support Head of EU partnerships in development of strategy and annual work plans.
2. Support grants acquisition for ECHO:
- Monitor and identify appropriate ECHO opportunities and advice and guide colleagues in WV Partnership accordingly;
- Develop a robust ‘pipeline of proposals’ of ECHO funding opportunities submitted to the European Commission with a particular focus on coordination of submissions for the HIPs;
- Identify the needs for technical assistance to enable production of ECHO high quality applications;
- Provide support (including in-country one), coaching and advice during the process of proposal development to make sure applications are meeting WV quality standard and are compliant with ECHO rules and regulations;
- Ensure inclusion of appropriate internal and external stakeholders in the application development process and input from potential partners;
- Review proposals to ensure compliance with ECHO technical requirements and guidelines and give provide feedback to proposal writers and bid managers;
- Identify and grow new business opportunities relevant for WV aspirations;
- Ensure back up functions for development applications to the EC (DEVCO and NEAR) if needed.
3. Support the implementation of the organisation’s engagement plan with ECHO:
- Liaise with ECHO officials in Brussels headquarters and support relationships with technical assistants in the field to gather intelligence on upcoming opportunities, ECHO financing decisions and strategic priorities and disseminate to relevant colleagues in WV Partnership;
- Support the arrangement and preparation of relevant meetings with ECHO officials for World Vision`s EU offices in order to implement engagement plan with ECHO;
- Build and maintain strong, long-lasting, revenue generating relationships with EU officials in Brussels.
4. Capacity building on ECHO and EU donors:
- Lead on the development and update of capacity-building tools, mainly training material, guidance notes and briefing papers on ECHO;
- Organise in collaboration with other EU Partnerships specialist at least one trainings in Brussels for WV Support Offices and World Vision field offices;
- Deliver trainings in the field and support ECHO grant inception workshops on demand according to WV EUREP Partnerships team capacity;
- Ensure that World Vision staff at all levels are well-informed about changing ECHO rules and regulations;
- Develop guidelines that will enable World Vision to increase its capacity to effectively implement ECHO contracts and to manage risk;
- Support capacity building on DEVCO/NEAR if needed.
5. Internal and external communication within the World Vision partnership and with INGO peers:
- Attend relevant external civil society working groups and meetings taking place in Brussels or beyond that are related to Humanitarian Aid, including collaboration with VOICE network;
- Pro-actively contribute to internal bi-annual meetings of WV EPRG (European Program Reference Group);
- Coordinate an internal FPA holders group, make sure communication flows and collaboration is optimum between WV offices that have an FPA with ECHO;
- Liaise internally with WV International Disaster Management team.
6. Any other activities contributing to the achievement of WV EUREP Partnerships team’s strategic objectives for EU funding.
- A proven personal track record of successfully acquiring ECHO funding;
- Expertise in ECHO grant acquisition and project management, including donor engagement, proposal development and compliance;
- Excellent networking skills, personal contact and connections within principal stakeholder environment in Brussels and beyond;
- 3-5 years of experience of working in resource acquisition within international development;
- Good knowledge of current EU funding instruments of the European Commission;
- Ability to communicate effectively and maintain fruitful relationships with colleagues based in multiple locations;
- Good organisational skills, with the ability to work at high standard even under pressure, good prioritisation skills and ability to meet deadlines;
- Fully computer-literate: skilled and confident user of office applications;
- Can-do attitude and ability to cope with peak periods in term of workload;
- Wholehearted support for World Vision’s core values;
- To be a either a citizen of an EU member state or have a valid residence and work permit for Belgium (Nota Bene: WV EUREP is unable to assist candidates in obtaining the required residence and work permits);
- Excellent written and spoken command of English and French;
- Support for World Vision’s core values and Christian identity.
- Good command of Spanish will be an asset;
- Some experiences with DEVCO/NEAR grant acquisition;
- Previous experience in a related field (EU institutions, institutional fundraising for NGOs, etc).
Interested candidates are requested to send their CV and a one-page maximum cover letter by e-mail not later than 16th of September 2018.
Only shortlisted candidates will be contacted for an interview. Due to limited resources, unfortunately we won’t be able to reply to individual query.
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