Senior Assistant (Financial Analyst)

NATO Communications and Information Agency
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Sep 10

Position description

This is a position within the NATO Communications and Information Agency (NCIA), an organization of the North Atlantic Treaty Organization (NATO).

The NCIA has been established with a view to meeting to the best advantage the collective requirements of some or all NATO nations in the fields of capability delivery and service provision related to Consultation, Command & Control as well as Communications, Information and Cyber Defence functions, thereby also facilitating the integration of Intelligence, Surveillance, Reconnaissance, Target Acquisition functions and their associated information exchange.

The Financial Controller (FC) acts as the General Manager’s principal financial advisor, and is personally accountable for the correct application of funds approved for use of the Agency and its supported programmes. Under the direction of the Financial Controller, the NCI Agency Finance Directorate is responsible for all aspects of the planning, financial control, management and execution of the assigned resources of the NCI Agency, and any NATO Security Investment Programme (NSIP) funds authorized to the Agency. It is responsible for the promulgation of NCI Agency financial management policies and procedures related to the management of funds and co-ordinates all relevant financial matters with external bodies and organizations. It is responsible for Financial Management, Fiscal, and Accounting functions throughout the NCI Agency, both at Headquarters as well as CIS Support Units (CSUs). Within the Agency, leads on developing costing for CIS Services (Cost Modeling), and the financial aspects of Memoranda of Understanding and other agreements.

The Office of Business Management is responsible for the development, implementation and management of an Agency-wide harmonized customer funding model. The Office is responsible for financial planning, revenue and cost management, as well as timely capture, process and presentation of accurate and relevant financial information, tailored to user requirements, decisively contributing to an effective planning, monitoring and decision making process and operational stewardship of the Agency, including programs. The Office of Business Management is responsible for the implementation of Agency strategy with particular emphasis on cost control, customer funding, and establishment of Agency wide internal services focusing on financial analysis, financial planning and programming, requirements prioritization, establishment of the Agency prices and price related rates, review of Service Level Agreements (SLA) and Agency price proposals, internal coordination and negotiation of International Agreements, cost estimation, tracking and analysis, project/business/programme financial control and analysis, corporate financial reporting.


Under the direction of the Section Head, the incumbent will perform duties such as the following:

  • Assist and participate with the Development and monitoring of Key Management Assumptions (KMA) that support the Agency business, and are strategic pillars to the Agency Financial Plan and Customer Funding Model;
  • Assist and participate with the Development and monitoring of Customer Rates which underpin the Agency prices;
  • Assist and participate on the Development of the Agency multi-Year Financial Plan;
  • Assist with the Agency’s resource planning activities in support and collaboration with other Directorates (Human Resources, Service Strategy and Demand Management in particular);
  • Participate in Agency working groups and studies as Finance SME;
  • Participate in the Customer Funding Framework, and model activities and studies;
  • Provide technical advice and functional support to Financial Controller, the Chief, Business Management, and to other senior managers within the Finance organization;
  • Contribute to general business improvement initiatives within the Finance Directorate;
  • Participate in the internal Organization of the Branch by keeping track of assigned tasks and timelines, and managing the Branch web portal (SharePoint);
  • Represent, as required, the Chief FP Branch or other Branch colleagues at Agency or external meetings, working groups or conferences;
  • Deputize for higher grade staff, if required;
  • Performs other duties as may be required.


  • Vocational training at a higher level in a relevant discipline, or equivalent, or Diploma of secondary education;
  • Specific training in aspects of Financial Management such as accounting, budgeting, financial planning or related areas, with at least 5 year practical experience;
  • Proven analytic skills and problem solving creativity on a variety of subjects of dissimilar nature;
  • Extensive experience in the use of Microsoft Excel, Word and PowerPoint;
  • Extensive experience in the use of Information Management tools such as MS SharePoint.

Desirable Experience and Education:

  • At least 4 years’ experience in different aspects of financial planning and/or budgeting;
  • Experience in cost accounting and/or financial analysis;
  • Experience in the use of an ERP system for planning and analytic functions;
  • Knowledge of the NATO Financial Regulations (NFR) and Financial Rules and Procedures (FRP);
  • Knowledge of Customer Funding in a services environment;
  • Knowledge of NATO and the organizational structure including governance/regulatory arrangements;
  • Prior experience of working in an international environment comprising both military and civilian elements;
  • Knowledge of NATO responsibilities and organization, including ACO and ACT.

Language Proficiency:

  • A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable;
  • NOTE: Most of the work of the NCI Agency is conducted in the English language.

Application instructions

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