Malaria Task Order Associate, GHSC-PSM

Chemonics International
  • Location
    Arlington, Virginia
  • Sector
    Commercial
  • Experience
    Early Career
  • Posted
    Sep 27

Position description

Chemonics seeks a Malaria Task Order Associate in support of the Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project. The GHSC-PSM project is the primary vehicle through which USAID: 1) procures and provides health commodities; 2) provides technical assistance to improve partner countries’ management of the supply chain; and 3) collaborates with key international stakeholders to support global health initiatives.  

The Malaria Task Order Associate works within a multi-layered coordination role to support the activities of the Malaria Task Order (TO2) on GHSC-PSM. The Associate provides support for drafting and revising key deliverables, including quarterly, semi-annual and annual reports, work plans, and budgets. The Associate is primarily responsible for internal and external communication and knowledge sharing with GHSC-PSM teams, USAID, and stakeholders. The Associate ensures administrative support needs are met for the TO2 team, including facilitating meetings and events, providing scheduling support, maintaining meeting minutes and tracking tasks across teams.  

The ideal candidate will exemplify diplomacy and bring proactive problem-solving skills. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:

  • Develop the quarterly and annual budgets for the TO2 workplan in consultation with the TO2 technical team and TO2 finance manager, and provides monthly budget forecasting
  • Track and monitor project spending against the TO2 core budget, monitor level-of-effort utilization, invoices, subcontractors’ costs, expense reports, deliverables, etc., to monitor compliance with contract and Chemonics’ regulations. Issue status reports as needed
  • In collaboration with the TO2 technical team, review and provide support on technical inputs into other key deliverables, including quarterly and annual reports and work plans
  • Independently communicate with the client and lead development and continuous improvement of processes and procedures for client communications and client management
  • Recommend system improvements and ensure communications are consistent between the various units contributing to TO2 activities by working closely with operations, administrative, and GHSC-PSM technical staff to complete work that requires their collaboration in a harmonious, efficient manner
  • Liaise with multiple teams across the project, USAID, and stakeholders to coordinate regular TO2 meetings, including developing agendas and providing logistical support (i.e. reserving meeting space and resolving technical issues with IT team)
  • Capture meeting minutes and track tasks and action items for meetings, ensuring accuracy of communications for record keeping purposes
  • Provide administrative support to the TO2 team, including maintaining TO2 files and reference materials, among other tasks
  • Field ad hoc project procurement requests, which may include drafting RFPs/RFQs based on approved templates, issuing solicitations, and supporting the administration of the selection process and the execution of the agreement, under direction of supervisor
  • Contribute to technical practice relevant to areas of interest or focus, sharing information and best practices learned with the company
  • Maintain knowledge in own discipline and expand professional and technical knowledge and versatility in international development work through a variety of training resources including: attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and Chemonics’ practice networks
  • Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations
  • Perform other duties and responsibilities as required

Qualifications

  • Bachelor’s degree required; master’s degree in relevant area preferred
  • Minimum one year of relevant experience in a professional setting required
  • Proven experience demonstrating excellent organization and coordination skills
  • Prior work experience in international development with knowledge of USAID or similar donors and/or for a USG government contractor preferred
  • Prior experience or knowledge of budgeting, forecasting and expenditure tracking highly preferred
  • Demonstrated interest in global supply chain, international health, or related donor funded programs desired
  • Excellent oral and written communication skills and graphics ability to support the production of outstanding presentations and documents
  • Understanding of Excel and willingness to learn other software programs to support budget development and review
  • Demonstrated experience organizing multiple projects simultaneously and balancing priorities; strong attention to detail with impeccable follow up skills
  • Ability to work effectively both independently and as part of a team, to foster team cohesion, and contribute to a positive work environment
  • Strong knowledge of Microsoft Office applications; familiarity with Share Point preferred
  • Demonstrated honesty, commitment to excellence, and strong work ethic
  • Ability to travel and work abroad a minimum of 4-8 weeks per year; experience living or conducting volunteer work in developing countries preferred
  • Demonstrated leadership, versatility, and integrity
  • Proficiency in French desirable

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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