USPSC Senior Humanitarian Advisor

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Dec-14-2018
  • Posted
    Nov 20

Position description

Position Title:              Senior Humanitarian Advisor

Solicitation Number:   720FDA18B00095

Salary Level:               GS-15 Equivalent: $134,789 - $164,200

Issuance Date:             November 16, 2018

Closing Date:              December 14, 2018                

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an award. You will be disqualified if you either

fail to comply with this requirement or if your name appears on the excluded parties list.  The

selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed

notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit

can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

Renee Newton

Contracting Officer

 

Solicitation for USPSC Senior Humanitarian Advisor

 

1.  SOLICITATION NO.: 720FDA18B00095

2.  ISSUANCE DATE: November 16, 2018

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: December 14, 2018 

     12:00 P.M. Eastern Time

4.  POSITION TITLE: Senior Humanitarian Advisor

5. MARKET VALUE:

 

GS-15 equivalent ($134,789 - $164,200 - includes locality pay).  Final compensation will be negotiated within the listed market value based upon the candidate’s established salary history.  Salaries over and above the top of the pay range will not be entertained or negotiated.  Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

 

6.  PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

7.  PLACE OF PERFORMANCE:  Washington, D.C.

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

 

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.

INTRODUCTION

The Senior Humanitarian Advisor (SHA) will play a central role in the U.S. Government’s

(USG’s) disaster response, humanitarian assistance, and disaster risk reduction programs. The SHA’s primary function will be to provide surge capacity for critical staffing gaps both in the field and in Washington, D.C. While deployed, the SHA will lead, manage, or support OFDA portfolios that require significant USG policy engagement and humanitarian program management, in addition to short-term staff management responsibilities. In this capacity, the SHA will be a member of regionally focused humanitarian response teams consisting of Senior Regional Advisors, other Senior Humanitarian Advisors, Program Officers, Field Monitors, Team Leaders, Deputy Team Leaders, Disaster Operations Advisors, Disaster Operations Specialists, and/or Program Assistants.

 

When not deployed, the SHA will lead efforts within the AFD to improve the effectiveness and efficiency of operations and ensure cross-divisional knowledge management transfers. The SHA will manage the strategy and workload of the Knowledge Management and Learning Unit (KMLU) as well as provide recommendations to the Contracting Officer’s Representative in reference to work in this area by implementing partners. The KMLU is comprised of knowledge management and administrative support staff.

 

OBJECTIVE

OFDA requires the services of a SHA in order to enhance its capability to manage portfolios and effectively respond to international crises and disasters.  

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Africa Division Director and Team Leaders, the SHA will assist the Africa Division in managing complex and high profile responses, building and retaining staff capacity, and filling critical leadership requirements within the office. The SHA will lead, manage, or support OFDA portfolios that require significant USG policy engagement and humanitarian program management. The SHA can expect to move between portfolios depending on the changing nature of OFDA’s humanitarian engagement in specific crises. The SHA will also oversee the work of the KMLU providing expert technical guidance on programmatic and operational strategy developing, division-level operational preparedness, and cross divisional knowledge transfer.

Leadership:

 

  • Serve in leadership positions such as a Senior Regional Advisor, country-based SHA or Regional Advisor on field-based response teams for up to 90 days.
  • Serve in leadership positions such as a Team Leader or Deputy Team Leader on headquarters-based response teams for extended periods of time up to one year.
  • Provide training and mentoring to staff on portfolio management, representation, and contextual specialty functional areas outlined below.
  • Participate, as assigned, in a wide range of office-wide policy, process, and strategic initiatives to ensure Africa Division priorities and operating realities are reflected in outcomes. Actively solicit and consolidate feedback from the division staff on these initiatives and work with the Africa Division Director, Team Leaders, and Deputy Team Leaders to identify the division’s strategic interests and to develop creative solutions that are beneficial to the division as well as the office. Ensure the division is regularly updated on the progress of these initiatives.

Representation:

  • Represent OFDA at senior level meetings within the USG and with humanitarian stakeholders to address humanitarian concerns and priorities from the OFDA perspective through oral and written briefings, as well as coordination and policy development, to include the following:
    • Meetings with individuals and groups of implementing partners discussing programmatic priorities, objectives, progress, results, and challenges;
    • Discussions, meetings, and papers informing USG foreign policy in areas with humanitarian concerns or impacts;
    • USG Interagency forums;
    • Coordination mechanisms with the DCHA bureau and USAID.
  • Provide representation as outlined above when assigned in a leadership role on a response team, as well as provide ad-hoc representational support to the division as needed.

Portfolio Management:

  • Directly manage complex humanitarian award portfolios, oversee staff managing award portfolios, and/or provide guidance on portfolio management, as needed.
  • Provide regional support to OFDA field operations to include monitoring of OFDA programs, assessments, strategy development and general field office coverage.
  • Assist the division in managing the strategy development process for the assigned region, monitoring program funding and implementation against established strategies, and actively participating in strategy-related activities for the assigned region.
  • Serve as a resource for program-related planning efforts such as event and scenario-based contingency planning; budget development and planning, and other program strategy development.

Contextual Specialty:

 

  • Develop and maintain knowledge of the key humanitarian and disaster risk reduction issues associated with the assigned responses.
  • Maintain an in-depth understanding of political, humanitarian, organizational, and stakeholder interests specific to the region of responsibility.
  • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
  • Assist in identifying humanitarian issues, priorities, lessons learned, and opportunities in the region of assigned responsibility and applying those to program strategy development and implementation.
  • Prepare and/or provide substantive assistance in the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.

 

Knowledge Management and Learning Unit:

 

  • Lead the work of the KMLU to include:
    • Providing technical guidance on programmatic and operational strategy and developing staff capacity in this area;
    • Creating and maintaining systems to track division-level operational preparedness to ensure complementarity with office-wide efforts and requirements;
    • Providing technical guidance on cross-divisional knowledge transfer;
    • Developing and implementing a learning agenda for the division in collaboration with staff from other divisions;
    • Distilling knowledge management into a manageable and accessible system, capturing and cataloguing expertise and experience regarding international disasters, and making all information readily available to the division;
    • Leading, tracking, and monitoring the implementation of AFD’s 2025 vision, strategy, and work plan;
    • Creating a system for and overseeing division-level Secretariat functions.

General Duties:

  • Serve in leadership, planning, or program positions on response teams, assessment teams, or to provide coverage for field offices with field travel required at approximately 50% time and individual deployments of 90 days.
  • Sign-up for and serve as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months when stationed in Washington, D.C.
  • As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the Division Director or his/her designee.

 

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.  The USPSC independently plans, designs and carries out programs, projects, studies or other work.  Results are considered authoritative and are normally accepted without significant change. 

10.  PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11.  WORK ENVIRONMENT

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12.  START DATE:  Immediately, once necessary clearances are obtained.

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, political science, and disaster management) and at least eleven

(11) years of relevant work experience with the USG, Private Voluntary Organization (PVO)/NGO, IO or UN Agency. Such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include five (5) years of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation. Experience must include five (5) years of knowledge management work to include multi-tiered organizational strategy development, program monitoring, staff capacity development or training, and systems development and implementation.

 

OR

 

Master’s Degree with significant study in or pertinent to the specialized field (including but not limited to international relations, political science, and disaster management) and at least nine (9) years of relevant work experience with the USG, Private Voluntary Organization (PVO)/NGO, IO or UN Agency. Such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include five (5) years of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation. Experience must include five (5) years of knowledge management work to include multi-tiered organizational strategy development, program monitoring, staff capacity development or training, and systems development and implementation.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

 

 

APPLICANT RATING SYSTEM

The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

 

Professional Experience (10 points):

  • Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
  • Specific experience managing humanitarian interventions including needs assessment, strategy development, budget management, resource prioritization, program development, and program management.

 

Skills and Abilities (10 points):

  • Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host governments, donors OR diplomatic missions, international AND nongovernmental organizations, AND USG officials at SENIOR levels in the midst of humanitarian crisis situations.

 

Knowledge Management Experience (10 points):

  • Experience in knowledge management work to include multi-tiered organizational strategy development, program monitoring, staff capacity development or training, and development and implementation of knowledge management systems.

 

Interview Performance (40 points)

 

Timed Writing Test (20 points)

 

Satisfactory Professional Reference Checks (10 points)

 

Total Possible Points: 100

Application instructions

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

Via email: [email protected]

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