Program Manager

Harvard University
  • Location
    Cambridge, Massachusetts
  • Sector
  • Experience
    Early Career / Mid Career
  • Apply by
  • Posted
    Dec 06

Position description

The Program Manager will be in charge of the day-to-day operations of the DRCLAS Brazil Studies Program at Harvard. These involve a myriad of activities that range from engaging with professors and students from across the University’s Schools and planning to publicizing and executing events at Harvard on topics related to Brazil. The Brazil Studies Program Manager is the point-person for everything related to Brazil at DRCLAS.
An ideal candidate is someone who:

  • Is knowledgeable about topics related to Brazil, is effective working with different stakeholders, and enjoys building relationships among multiple constituents, including faculty, students, alumni, visiting speakers and guests.
  • Thrives in managing multiple projects, including providing logistical planning, publicity, and execution of a range activities of the Brazil Studies Program, including events, outreach, faculty and student grant competitions, and advising members of the community interested in Brazil.
  • Takes pride in representing the program and the institution in internal and external events.

Duties & Responsibilities of the Brazil Studies Program Manager include, but are not limited to: 

  • Responsible for managing the day-to-day operations of the DRCLAS Brazil Studies Program at Harvard. These include replying to emails from local faculty and students and Brazilian students and professors interested in opportunities at Harvard.
  • Serve as the point person for distinguished visitors to Harvard from a variety of disciplines, helping them situate themselves in the University and connecting them to other faculty members as well as students in other programs.
  • Lead all logistical planning, publicity, and execution of activities of the Brazil Studies Program at the University. Plan and execute the weekly Brazil Studies Program Seminar Series – this includes helping faculty leadership identify potential speakers from both Harvard and other schools that are conducting meaningful research on Brazil and taking care of the logistics of their travel to Cambridge to ensure a positive experience for visitors to Harvard.
  • Identify and develop institutional collaborators and event co-sponsors at Harvard for Brazil-related activities such as the yearly Brazil Conference, organized by the Brazilian students at Harvard and MIT.
  • Engage and encourage professors from across schools to establish programmatic activities in Cambridge and Boston in coordination with the Program’s Faculty Co-Chairs.
  • Support the faculty-driven University-wide Brazil Studies Program, which includes committee meetings, events, short courses, and other activities that seek to enhance collaboration among Harvard faculty, students, senior staff and their Brazilian counterparts by bringing together the very best experts across disciplines.
  • Represent the organization as appropriate in internal and external events.
  • Plan and execute the Welcome and Welcome Back event at the start of each school year and help execute other program events in coordination with the Faculty Co-Chairs and the DRCLAS.
  • Coordinate and staff the Brazil Studies Program’s Faculty Advisory Committee in liaison with the program’s Faculty Co-Chairs, as well as the Lemann Fellowship Selection Committee with the Committee on General Scholarships and the Kenneth Maxwell Senior Thesis Prize Selection Committee. 
  • Assist in connecting undergraduate and graduate students to the opportunities offered through the Brazil Office and other potential summer internship opportunities in Brazil.
  • Receive and advise students, faculty and other visitors to the Brazil Studies Program and DRCLAS.
  • Engage with Brazil-related student organizations across the University such as the Harvard Undergraduate Brazilian Association.  Help foster community among Brazilians and those interested in Brazil. 

Additional Responsibilities listed in the "Additional Information" section

Additional Responsibilities include:

  • Work closely with Lemann Fellows and the Lemann Foundation to ensure a strong institutional foundation and ongoing network of students.
  • Manage, edit and maintain the content of the Brazil Studies Program website in coordination with the Brazil Office.
  • Manage the Brazil Studies Program budget in Cambridge in coordination with the DRCLAS Finance Officer. This includes reporting expenses, reimbursing visiting speakers and guaranteeing the financial solvency of the program in Cambridge.
  • Lemann Dialogue – When hosted by Harvard, work closely with the events coordinator and Faculty Co-Chairs in planning and executing all the logistics related to booking rooms, finding caterers, sending out invitations, making hotel arrangements for the different University delegations and planning the program for the two-day event. When at different universities (4-year rotation) plan all the logistics (funds, flights and hotel reservations) for the Faculty Co-Chairs and the other members of the Harvard delegation.
  • Assist Faculty with their travel to Brazil (handling logistics such as visas, funds, flights, hotel reservations, etc.) for events that foster research collaboration between the two countries, in close cooperation with the Brazil Office.
  • Coordinate the 3 (three) CAPES-Harvard University agreements in close cooperation with the Provost Office for International Affairs in order to bring talented Brazilians to Harvard to work with Faculty at the various schools affiliated to Harvard. This includes being the point-person for all CAPES-related issues and working with CAPES and the Faculty Co-Chairs to select candidates and notify them of their status.
  • Manage relationships with distinguished guests and their staff, providing detailed logistics briefing and coordinating connections with Harvard stakeholders while guests are on campus.
  • Manage the Haddad Fund Initiatives: First Step Faculty Funds; Seminar Series and Working Group and Haddad Distinguished Lecture. Organize the calendar and be the point-person for the Program. Work alongside the Faculty Co-Chairs and the Selection Committee to organize and execute the selection process for each of the three programs
  • Supervise the Brazil Studies Program intern(s) activities.


Basic Qualifications

  • Bachelor's degree required.
  • 3+ years work experience.
  • Portuguese fluency (spoken and written) required.


Additional Qualifications

  • Master’s degree preferred.
  • Strong organizational skills and the proven ability to manage multiple tasks and deadlines simultaneously.
  • Demonstrated ability to relate well with diverse constituencies.
  • Thorough knowledge of Harvard University academic and administrative structure is helpful.
  • Effective communication skills are essential, with an emphasis on writing.
  • Motivated and resourceful self-starter with the ability to anticipate needs, meet deadlines, and solve problems creatively, both independently and in team settings.
  • Adaptability to interact with high-profile visitors with poise and self-confidence.
  • Experience as a student or administrator in Brazilian higher education is a plus.

Application instructions

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