Document Analyst

  • Location
    Arlington, Virginia
  • Sector
  • Experience
    Early Career
  • Posted
    Dec 27

Position description

  • SAIC is seeking a Document Analyst to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel for International Affairs (OGC/IA).

Job Responsibilities:

  • Work daily with the Deputy General Counsel, International Affairs, and OGC/IA office staff o Provide document indexing and archival support.
  • Screening, preparing, and indexing legal review files before they are sent for storage and archiving. 
  • Addressing security requirements and procedures for properly handling and storing/archiving classified materials with NARA. 
  • Indexing and archiving legal files with knowledge and understanding of chronicling data domestically and internationally. 
  • Codification and categorization of domestic and international documents in relevant databases. 
  • Coordinating with DoD components and agencies to ensure the submission of all international agreements in addition to the submission of the annual (cumulative) International Agreement Indices to OGC (IA).
  • Maintaining the Master International Agreements Index (IAI). 
  • Reviewing international agreements submitted to OGC (IA) for accuracy. 
  • Converting all international agreements to electronic form and incorporating them into the IAD. 
  • This includes document preparation, scanning, transferring scanned documents to storage media, updating the database with the scanned agreement, and performing final quality checks.
  • Distinguishing classified information from unclassified information when archiving legal files. 
  • Replacing photo-reduced, illegible images of maps/agreements with high-resolution, full-sized scans. 
  • Continuously monitoring and maintaining security conditions and protection of the International Agreements Database (IAD). 
  • Maintaining the IAD and its supporting applications and structures. 
  • Perform testing including quality assurance auditing after international agreements have been added to the updated IAD system. 
  • Provide training for contractor employees and provide an updated users manual and technical guide for delivery to OGC. 
  • Meet regularly with SAIC's Team Lead to discuss operational status and any issues and resolutions. 
  • Provide research, analysis, and administrative support for the daily tasks required of OGC (IA) within its current concept of operations (ConOps).


  • High School 
  • 3 years of related experiences 
  • This includes demonstrated understanding of how data is chronicled domestically and internationally, experience with relevant databases that house international agreements, and demonstrated ability to analyze a files security designation based on the content of the file 
  • Experience preparing documents for the national archive
  • The ability to review, understand, and analyze complex legal and non-legal DoD documents and international agreements 
  • Understanding of security requirements and procedures for properly handling and storing/archiving classified materials. o Familiarity with NARA storage procedures 
  • Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice 
  • Possess exceptional oral and written communication abilities 
  • Ability to leverage established relationships with other DoD components and agencies
  • Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications 
  • Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community 
  • Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision 
  • Strong administrative skills 
  • Flexibility in order to accommodate time-sensitive and mission- critical work 

Desired Skills:

  • Familiarity with knowledge management tools including SharePoint, .Net Applications and/or Databases 
  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office, or JAG office

Application instructions

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