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Job Category: Foreign and Commonwealth Office (Policy & Political roles)
Job Subcategory: UKREP (UK Representation to the EU)
Job Description (Roles and Responsibilities)
The UK Representation to the European Union (UKREP) in Brussels is part of a world-wide network of 230 Diplomatic Posts, representing British political, economic and consular interests overseas and is now looking for a full-time A2L Administration Support Officer in the Deputy Military Representative (DMILREP) team within the Foreign Policy and Development Team at UKREP.
UKREP DMILREP’s role is to ensure that the UK is fully and effectively represented in Brussels at the strategic and political military level and is positioned to maximise UK influence in EU decision-making processes in support of the UK’s defence, security and foreign policy objectives.
This is an exciting time to be working in the UK’s Representation to the EU, as the UK negotiates its future relationship with the European Union. After leaving, the Government wants a deep and special security partnership with the EU, so these jobs will involve helping organise events, projects, visits and campaigns to underpin and take this forward. This important role will increase the efficiency and effectiveness of friendly and dynamic teams by providing high quality administrative support. It would suit highly motivated individuals who enjoy being busy, have excellent organisation skills, and who are flexible and willing to take on new opportunities as they arise. The role would be well suited to an individual with an interest in UK and EU politics, security and defence policy, and international relations.
This post is within a Ministry of Defence team of seven staff embedded within the broader Foreign and Development Policy area, housed in UKREP in Brussels. The post is fundamental to ensuring the daily operational output and medium and long term planning of the Section activity.
Main responsibilities of the post holder will be to provide general administrative support to the DMILREP team including control and maintenance of the group mailbox and calendar, email and document distribution, and travel administration. Experience of managing the delivery of administrative functions in a busy environment will be advantageous. Knowledge of O365, VTC systems is desirable. Any European Union or international organisation experience would be looked on favourably.
The post holder must be highly organised, forward thinking and able to work to a high degree of accuracy under time pressure. A team player is essential, as is flexibility. While the post is an administrative one, there will be opportunity to develop an understanding of UK and EU foreign and security policy working alongside the desk officers dealing directly with the policy issues.
Main Duties and Responsibilities:
Essential qualifications, skills and experience
Desirable qualifications, skills and experience
Application deadline: 11 February 2019
Grade: A2 (L)
Type of Position: Full-time, Permanent
Working hours per week: 36.25
Region: Europe, Eastern Europe & Central Asia
Type of Post: Political Office
Starting monthly salary (EUR): 3,175.72 gross
Start Date: 1 March 2019
Other benefits and conditions of employment
This is a permanent, full-time contract for 5 working days (36.25 hours net) per week.
The monthly gross salary for this position is € 3,175.72 A2 (L) level (The British Diplomatic Missions in Belgium salaries are not subject to annual indexation).
Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.
The successful candidates will be subject to professional background checks and security clearance.
Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.
Visa/passport requirements: Must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract.
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