USPSC Senior Monitoring and Evaluation Advisor

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Apr-01-2019
  • Posted
    Feb 27

Position description

Position Title:              Senior Monitoring and Evaluation Advisor

Solicitation Number:   720FDA19B00018

Salary Level:               GS-14 Equivalent: $114,590 - $148,967

Issuance Date:             February 25, 2019

Closing Date:              April 1, 2019

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Offerors:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Senior Monitoring and Evaluation (M&E) Advisor under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an award. You will be disqualified if you either

fail to comply with this requirement or if your name appears on the excluded parties list.  The

selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed

notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit

can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

Renee Newton

Contracting Officer

 

Solicitation for USPSC Senior Monitoring and Evaluation Advisor

 

1.  SOLICITATION NO.: 720FDA19B00018

2.  ISSUANCE DATE: February 25, 2019

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: April 1, 2019, 12:00 P.M. Eastern Time

4.  POSITION TITLE: Senior Monitoring and Evaluation Advisor

5. MARKET VALUE:

GS-14 equivalent ($114,590 - $148,967 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6.  PERIOD OF PERFORMANCE:  One (1) year, with four (4) one-year options  

7.  PLACE OF PERFORMANCE:  Washington, D.C.

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors (CCS) Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.

INTRODUCTION

As part of OFDA’s PSPM Division and the CCS Team, the Monitoring and Evaluation (M&E) sector supports office-wide efforts to conduct quality program monitoring of OFDA-funded humanitarian assistance projects and serves as the primary team coordinating performance and impact evaluations of OFDA-funded assistance. The CCS Team provides expert technical guidance and assistance in the sectors that are included in all of OFDA’s responses: humanitarian protection, monitoring and evaluation, and assessment, data, and information management. The M&E sector aims to improve program learning and accountability by increasing the use of evidence derived from rigorous monitoring and evaluation in program strategy decisions. The team works toward this goal by designing and managing a range of monitoring, evaluation, and learning projects across OFDA’s portfolio. The M&E sector comprises M&E Advisors and Support Relief Group (SRG) staff. 

The Senior M&E Advisor will be a full-time permanent staff member dedicated to M&E based in Washington, D.C. The Senior M&E Advisor will be responsible for five main areas of work. First, the Senior M&E Advisor will coordinate the M&E sector within OFDA; working closely with the CCS Team Leader, the Advisor will lead the sector to further integrate monitoring and evaluation into OFDA’s response systems, culture, and practices. Second, the Senior M&E Advisor will provide expert M&E technical assistance to teams throughout OFDA to develop and manage appropriate and useful M&E practices tailored to each portfolio’s context and M&E needs. The Senior M&E Advisor will be substantially involvement in capacity building of OFDA staff and partners through developing and improving M&E training and policy. Third, the Senior M&E Advisor will coordinate the work of the M&E sector’s design, procurement, and implementation of a variety of external performance and impact evaluations, third party monitoring projects, and M&E capacity building projects across OFDA’s worldwide portfolio. Fourth, the Senior M&E Advisor will manage grants and contracts, as assigned, and fifth, the Senior Advisor will support OFDA reporting requirements on an as-needed basis.

 

OFDA seeks an experienced professional who is motivated to help OFDA substantially build upon the sector’s current achievements and improve the way in which OFDA uses monitoring and evaluation in its responses. The Senior M&E Advisor must have a vision for monitoring and evaluation in the humanitarian field and must be driven to try to achieve organization-wide improvements through consistent guidance, capacity building, and direct response support.

The M&E sector seeks highly qualified professionals with significant experience implementing humanitarian, transition, or development programs in the field. The team seeks individuals with substantial professional M&E experience who have been part of teams responding to humanitarian crises in the field. The ideal candidates will be highly effective team members; will be motivated, organized, and diplomatic; and will be able to manage stress well. The M&E sector seeks candidates who are motivated to support OFDA’s mission and who are committed to enhancing OFDA’s use of high quality monitoring and evaluation in its responses to humanitarian crises around the globe.

 

OBJECTIVE

OFDA requires the services of a Senior M&E Advisor to enhance its capability to guide, design, and manage high quality monitoring and evaluation activities that support OFDA’s use of evidence in program strategy, design and implementation.

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

This position will require travel of up to 20 percent of the time.  

Sector Coordination & Strategy Development:

  • Working closely with the CCS Team Leader, lead the M&E sector to build upon its achievements and more fully integrate M&E into OFDA’s response systems, culture, and practice.
  • Facilitate the development of an ambitious yet feasible strategy to further grow the use of M&E within OFDA.
  • Under the direction of the Team Leader, implement the M&E sector’s strategy and coordinate the work of the sector.
  • Draft work plans and oversee their implementation.
  • Plan, justify, oversee, and monitor the M&E sector’s budget.
  • Ensure that the M&E sector provides timely, useful, relevant, creative, and effective responses to all technical inquiries sent to the M&E sector.
  • Coordinate staff time within the M&E sector.
  • Provide technical oversight of staff deliverables.
  • Work closely with the Team Leader to ensure the sector is reaching its objectives.
  • Coordinate closely with the other sectors within the CCS Team and PSPM to contribute the work of the team and the division.

 

Expert M&E Technical Assistance:

  • Work with regional teams to develop and implement appropriate and useful M&E practices tailored to their regional context and M&E needs.
  • Provide M&E technical advice for country portfolios, regional portfolios, global initiatives, or for specific awards.
  • Advise regional teams and OFDA partners on appropriate and useful strategies and activities to monitor and evaluate emergency response, early recovery, and disaster risk reduction programming.
  • Review and encourage inclusion of M&E in response strategies, project designs, and implementation plans, and other OFDA documents.
  • Respond to queries from OFDA staff, other USAID offices, and partners on M&E.
  • Provide feedback on M&E plans as a component of proposals submitted by partners.
  • Review and edit a wide variety of M&E products, including evaluation reports, scopes of work, training materials, and memos.

Capacity Building & Policy:

  • Working closely with the Team Leader, lead the design, drafting, consultation, introduction, and implementation of OFDA M&E policy guidance.
  • Working closely with the Team Leader, oversee the introduction and implementation of OFDA monitoring and evaluation policy to all teams within OFDA.
  • Lead the creation of templates, guides, job aides, and check lists to assist OFDA staff and partners in adopting a new way of working with monitoring and evaluation.
  • Track the implementation of the new policy and guidance to ensure that OFDA has integrated it into the way in which the Office responds to disasters overseas.
  • Increase the capacity of OFDA staff to understand monitoring and evaluation principles and best practices through leading the development and implementing of an OFDA monitoring and evaluation training.
  • Create and facilitate a wide variety of opportunities for OFDA staff and partners to build their capacity to understand and use monitoring and evaluation in their work.
  • Deliver portions of the monitoring and evaluation training.
  • Contribute to the periodic revision of the training curriculum.

Project Design: External Evaluations and Monitoring Projects:

  • Facilitate the design, procurement, and implementation of a variety of external performance and impact evaluations, third party monitoring projects, and M&E capacity building projects across OFDA’s worldwide portfolio.
  • Liaise with regional teams to identify priority M&E projects for their respective regions.
  • Lead inclusive, efficient, and effective design processes for external evaluations, third party monitoring processes, and M&E capacity building projects.
  • Liaise with USAID’s Office of Acquisition and Assistance (M/OAA) to ensure planned procurements proceed on schedule.
  • Actively participate in procurement processes for M&E projects.
  • Serve as the focal point between OFDA teams and contractors implementing OFDA M&E projects.
  • Review and provide expert feedback on M&E contract deliverables.
  • Assist regional teams in using results from M&E projects to inform program strategy and decision making.
  • Serve as the Team Lead or evaluation specialist on internal performance evaluations; design methods and logistics, conduct interviews, train enumerators, analyze data, generate reports, present results to regional teams.
  • Conduct secondary research relevant to evaluation designs.
  • Coordinate logistics and administration of OFDA internal evaluations.
  • Conduct qualitative data collection and analysis, as part of an evaluation team.

Award Management:

  • Independently manage all aspects of award management throughout the award cycle.
  • Serve as the Agreement or Contracting Officer’s Representative, as assigned, for grants, cooperative agreements, and/or contracts.
  • Participate in budgeting and planning processes for M&E actions.

Reporting:

  • Provide guidance to staff members that manage all aspects of performance reporting, including reporting on OFDA indicators and performance to OFDA Senior Management Team, DCHA, USAID, Department of State, and Congress. 
  • When needed, coordinate OFDA responses related to performance reporting, indicator tracking, and achievements.
  • Assist, on an as-needed basis, with the development of a systematized approach to reporting OFDA information, including development of Performance Indicator Reference Sheets (PIRS) and utilization of OFDA’s reporting database and software.

General Duties:

  • Deploy, on short notice, to serve on DARTs or serve on the Washington-based RMTs, as required, with increasing levels of responsibility to include serving independently as a planning coordinator, program officer, or field officer on a DART or as a planning coordinator on an RMT.
  • Backstop other M&E staff as needed.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The Senior M&E Advisor will take direction from and report to the Team Leader for the CCS Team or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available.  The USPSC consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

10.  PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11.  WORK ENVIRONMENT

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12.  START DATE:  Immediately, once necessary clearances are obtained.

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to monitoring and evaluation, international studies, political science, economics, anthropology, history, public health, sociology, mathematics, statistics, or disaster management) and minimum of nine (9) years of relevant work experience with the U.S. Government, non-governmental organizations, international organizations, United Nations Agencies, foundations, or private firms. Such experience must have a humanitarian, development, or transition focus.

Experience must also meet the following requirements:

  • Offerors must have at least one (1) year of professional field experience outside the United States on humanitarian, development, or transition programs.
  • Offerors must have at least one (1) year of experience designing, supporting, implementing, managing, advising, or evaluating a humanitarian program.
  • Offerors must have at least two (2) years of experience directly related to monitoring and evaluation.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to monitoring and evaluation, international studies, political science, economics, anthropology, history, public health, sociology, mathematics, statistics, or disaster management) and minimum of seven (7) years of relevant work experience with the U.S. Government, non-governmental organizations, international organizations, United Nations Agencies, foundations, or private firms. Such experience must have a humanitarian, development, or transition focus.

Experience must also meet the following requirements:

  • Offerors must have at least one (1) year of professional field experience outside the United States on humanitarian, development, or transition programs.
  • Offerors must have at least one (1) year of experience designing, managing, advising, or evaluating a humanitarian program.
  • Offerors must have at least two (2) years of experience directly related to monitoring and evaluation.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Offeror is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Ability to obtain and maintain a Secret up to Top Secret level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (6 points)

  • Demonstrated professional experience directly related to monitoring and evaluation: experience in an M&E role in a humanitarian, development, or transition program with non-governmental organizations, United Nations, U.S. Government, private firms, or foundations. Humanitarian M&E experience preferred.
  • Demonstrated professional field experience overseas. Professional experience in a humanitarian response preferred.

Skills and Abilities (6 points)

  • Demonstrated consultation, communication, creative, and planning skills to craft, develop, and implement a new, significant organizational strategy. Humanitarian strategy experience preferred.
  • Demonstrated diplomatic, interpersonal, and representational skills to work effectively with other international donors, U.S. Government officials, and humanitarian implementing partners at senior levels in the midst of humanitarian crisis on M&E issues.

Teamwork (9 points)

  • Demonstrated success in coordinating diverse teams in high stress, austere environments to reach shared objectives that requires adaptive, flexible, and collaborative team work.
  • Demonstrated success in working effectively with teams in a high stress and austere environments to reach shared objectives that requires adaptive, flexible, and collaborative team work.
  • Demonstrated ability to manage projects and budgets.

 

Writing Test (10 points)

Interview Performance (49 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work. 

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. 

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.  

2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

Via email: [email protected]

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