Program Assistant

American Swiss Foundation
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Mar 20

Position description

The American Swiss Foundation is the leading private organization dedicated to strengthening the historic friendship between the United States and Switzerland. We are looking for a highly motivated person to join a small team in our New York office. This is an exciting opportunity for a recent graduate and well-suited for someone interested in learning more about non-profit management, event management, and international affairs.


Reporting to the Program Manager, you will be responsible for supporting her and the President in an administrative capacity. You will manage and maintain the database, administer mailings of invitations and fundraising drives, post news, articles, and photos on, assist in the production of printed materials, and perform other administrative duties as directed. 

1.     Administrative

  • Manage and maintain database, create lists and pull reports
  • Administer all mailings including fundraising drives and invitations to events
  • Perform other office and administrative duties as directed

2.     Communications, Website and Social Media

  • Write and post text and images on the ASF website
  • Write and proofread website content and news
  • Write and send mass email communications

3.     Event Management

  • Create invitations, collect RSVPs for Foundation events
  • Produce name tags, guest lists, and other printed materials for dinners and events
  • Assist at events as needed


  • Bachelor’s degree in a related field 
  • Excellent written communication; native-level English is required
  • Strong organizational skills, attention to detail and ability to meet deadlines
  • Self-starter with the ability to follow directions and work independently 
  • Proficient knowledge of Microsoft Word, Excel, basic computer functions
  • Willingness to learn new web and database tools (Cvent, Salesforce, VR)
  • Familiarity with social media tools, including Twitter, Facebook, and LinkedIn 
  • Authorization to work in the U.S. 
  • Interest in international affairs a plus

Application instructions

Send Resume and Cover letter to Jessica Smith, Program Manager, [email protected], Tel 212-754-0130

Please be sure to indicate that you saw this position on

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