Senior Officer, Quality Reading Materials

Room to Read
  • Location
    Vientiane, Lao People's Democratic Republic
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    May 14

Position description

The Sr. Literacy Program Officer - Quality Reading Materials (QRM)’s primary responsibilities include providing technical support in all aspects of QRM publishing initiatives. The person should have clear understanding of children’s publications, local publishing industry, educational materials and country-context of the use of educational materials in primary grades. The position is based in Vientiane with some travel required and reports directly to the Senior Literacy Program Manager (Sr LPM).

Duties & Responsibilities

QRM Program Support and Coordination

  • Initiate and circulate annual call for manuscripts and sample illustrations from local writers and illustrators;
  • Organize annual Writers and Illustrators Workshops as per implementation calendar through coordinating with other departments;
  • Facilitating sessions of the writers’ and illustrators’ workshops to produce storybooks that fill the identified gaps as well conduct identified sessions suggested by the Sr. LPM;
  • Coordinate with selected writers and illustrators to ensure participation in the writers’ and illustrators’ workshops and follow up with them for post workshop activities;
  • Developing, reviewing and finalizing manuscripts and illustrations of the selected storybooks;
  • Finalizing the layouts, pre-press works and preparing final outputs of the storybooks including reissues and new titles;
  • Coordinate with writers and illustrators for fine-tuning and developing stories and illustrations as per comments and feedbacks from the Sr. LPM and Global Office counterparts;
  • Prepare printing plan and specifications of the story books and other RtR materials to submit to Administration and the Procurement Committee;
  • Visit printers to oversee printing works and provide necessary technical support during bulk printing, as required;
  • Checking machine-proofs so as to ensure quality print of the storybooks and other RtR materials;
  • Preparing and finalizing the QRM Assessment Criteria and Implementation Calendar prior to the Annual Plans and Budget;
  • Support Sr. LPM in preparing QRM budget, monthly cash forecast and expense tracking;
  • Work with other departments at Country Office and Field Office as required and suggested by the Sr. LPM.

Layout and Graphics Design

  • Deciding the layout of the Storybooks and other RtR materials;
  • Finalize the graphics designs of the new storybooks in consultation with Sr. LPM;
  • Deciding in consultation with Sr. LPM and GO the required changes of the layout and graphics design of the reissues of the storybooks of the previous years;
  • Contextualize the layout and design of the storybooks to be adopted from other RtR countries as per consultation and agreement with Sr. LPM and GO;
  • Carryout design and layout in InDesign, edit illustrations in Photoshop and conduct pre-press works of both RtR reissues and RtR new titles;
  • Visualize, plan, design, and produce a required graphics and illustrative material other than storybooks;
  • Maintain files, naming conventions, templates, samples inventory, and stock art;
  • Ensure all graphics and art are designed to meet color palette criteria;
  • Ensure RtR branding guidelines are adhered in all designs and layouts.

Library Books and Leveling

  • Communicate with local publishers to collect newly published children books for reviewing and selecting to distribute to the RtR libraries;
  • Organize internal Ideal Book Collection workshop as per directed by Sr. LPM to review the storybooks collected to from local publishers;
  • Calculate print runs of LLP titles and determine number of books to be purchased for distribution to RtR libraries;
  • Coordinate with RtR Administration, field offices and Sr. LPM and carryout book leveling and labeling of the RtR published and purchased books with level color strips and orient field staff for delivery of books to schools, as required;
  • Visit libraries at RtR supported schools to learn about use of RtR published books and purchased books supplied to the libraries and get readers’ feedback about reading;
  • Provide support to the Research and Monitoring department in regards to researches related to books and usage of books by the children in libraries.

Warehouse Management

  • Provide services from start-end service for warehouse management;
  • Controlling all books in the warehouses (in-out);
  • Daily inventory books record and update in both e-files and Stock Card;
  • Maintain an inventory of GINKI and LLP books and Track distribution to schools and partners;
  • Planning/Support LP program on distribution books in the provincial and target schools;
  • Work with LP program to implementation the program books distribution plan;
  • Play an important role to implementation physical count of books process.

Collaboration with other Units

  • Provide design and publishing support to IDTS unit for the different teaching learning- and supplementary reading materials;
  • Provide supports to IDTS, GEP, and Communication Unit and for overall RtR publishing works for design and pre-press works as per instruction by Sr. LPM;
  • Work with Administration department to coordinate purchase request, publishing specifications and negotiate deadlines of printing and ensure the distribution of the printed materials to the respective destinations;
  • Archive all of the design files in the right formats as well as the packaged design files for the different Units and the overall RtR publishing works;
  • Keep abreast of children's publishing best practices and industry trends via free newsletters and webinars.

Government and Publishing Industry Engagement

  • Engage MOES around children's books quality standards and best practices;
  • Engage with the local publishing industry to share best practices;
  • Explore co-publishing opportunities with local publishers (licensing and co-development);
  • Create community around children's book publishing in Laos (e.g., organize professional development events for book creators, coordinate with other local and international children's book organizations).



  • Bachelor’s degree in education, language, communication, fine arts (master’s preferred);
  • A minimum of 5 years of related professional work experience with NGOs, INGOs or Publishing Companies;
  • Knowledge and understanding of local book publishing industry and children’s literature;
  • Excellent verbal and written communication skills in Lao and English;
  • Managing printing and publication process;
  • Knowledge and understanding of book leveling;
  • Experience in manuscript editing, graphics design and layout of books (experience in Photoshop and InDesign preferred);
  • Report writing and documentation skills;
  • Proven track record of achieving results.


  • Facilitation and Training Skills;
  • Prior experience in the field of book publishing;
  • Ability to juggle multiple priorities simultaneously;
  • Experience of working with writers and illustrators;
  • Experience of working with government schools;
  • Experience in translating excerpts from English into Lao and vice versa.

To be successful at Room to Read, you will also

  • Have passion for our mission and a strong desire to impact a dynamic nonprofit organization;
  • Be a proactive and innovative thinker who achieves results and creates positive change;
  • Have a very high level of personal and professional integrity and trustworthiness;
  • Embrace diversity and a commitment to collaboration;
  • Thrive in a fast-paced and fun environment.

Application instructions

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