18 Months Fixed Term, Program Administrative Specialist, Justice Initiative

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Jun 05

Position description

18 Months Fixed Term, Program Administrative Specialist, Justice Initiative. New York. Posting Date: 06/05/2019. Deadline: 06/18/2019

The Open Society Foundations promotes vibrant and tolerant democracies whose governments are accountable to all rights holders.

The Justice Initiative, part of the Open Society Foundations, uses strategic litigation and other kinds of legal advocacy to defend and promote the rule of law, and to advance human rights. We employ litigation, advocacy, research, and technical assistance across a range of issues. We pursue accountability for international crimes, support criminal justice reforms, strengthen human rights institutions, combat discrimination and statelessness, challenge abuses related to national security and counter-terrorism, defend civic space, foster freedom of information and expression, confront corruption and promote economic justice. In this work, we collaborate with a community of dedicated and skillful human rights advocates across the globe, and form part of a dynamic and progressive justice movement that reflects the diversity of the world. More information on the Justice Initiative and its activities can be found at www.justiceinitiative.org .

In the sphere of international justice, the Justice Initiative conducts litigation, advocacy, research, and documentation, and offers technical support to local actors in order to promote accountability for grave crimes at the national, regional, and international level. This work includes strengthening the institutions that form part of the global framework for international criminal justice, including the International Criminal Court.

We are looking for a committed and dynamic team player to provide high-level administrative support to our International Justice team on a specific time-limited project focused on the International Criminal Court. This is a fixed-term assignment whose term will not exceed 18 months. Based in New York and reporting to the manager of the International Justice team, the Program Administrative Specialist will work, with considerable independence, on assigned projects, processes, and other areas of responsibility. The successful candidate will possess a talent for creative problem-solving, internal and external relationship-building skills, and capacity for prioritization and multi-tasking.

Essential duties and responsibilities:

  • Manage consultancy and vendor agreements, including the development of terms of reference, compliance with procurement processes, issuance of payments, tracking of deliverables, and other contract-related administrative duties
  • Assist with the processing of grants and grant reports, as needed;
  • Organize internal and external meetings, conferences and other events, with oversight for all logistical details including related travel, agenda-setting, budgetary compliance, and vendors management;
  • Maintain and update individual and department working files and databases, including contacts;
  • Stay abreast of relevant internal policies, processes and compliance requirements
  • Collaborate remotely with International Justice team members and partners who are based in other offices and time zones
  • Liaise with other OSF departments, such as the Office of the General Counsel, the Budget Office, the Grants Department, and Finance to address program requests, questions, problems, opportunities, and challenges;
  • Perform other tasks-such as administrative support to the International Justice team, occasional research and editing, and communications-related projects-as needed


Candidate Profile

  • Three -five years of progressively responsible experience in comparable roles; experience working in an NGO, foundation or social enterprise desired;
  • Proven ability to work efficiently in a fast-paced environment, troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail and budget;
  • Proficiency in using financial, data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Concur) and other office technology and IT solutions used by OSF, including the Microsoft Office suite, with the ability to quickly learn new software systems;
  • Ability to oversee processes, systems, and workflows and ensure adherence to procedures and follow-up;
  • Experience making administrative and procedural decisions and judgments, including on sensitive and confidential issues;
  • Experience with multi-tasking and working independently on complex administrative tasks;
  • High level of self-motivation and ease working independently and understanding of the need to consult colleagues on more complex or sensitive matters when necessary;
  • Flexibility and ability to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks, particularly under pressure;
  • Strong interest in international justice and the International Criminal Court is desirable;
  • Excellent communication and interpersonal skills, with an understanding of cross-cultural issues and ability to build and maintain relationships with a wide range of people from diverse backgrounds; experience with editing and research, desirable.
  • Proficiency in other languages, particularly French, desirable;
  • Commitment to the values and goals of the Open Society Foundations, essential.


Competitive rates of pay apply.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.
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