Legal Specialist (Fixed Term)

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jun 29

Position description

Legal Specialist (Fixed Term). New York. Posting Date: 07/01/2019. Deadline: 07/17/2019

The Office of the General Counsel (OGC) seeks a full time fix-term Legal Specialist in our New York office for a 6-month period. OGC is a very active global group with staff in New York, Berlin, and London that focuses on: short term transactional legal advice and compliance; medium term: policy making and good governance; and long term: helping make OSF an enduring philanthropy. OGC serves as a resource for informed decision-making providing independent, timely and thoughtful advice on the broad range of legal issues that our programs, departments, boards and legal entities face as they pursue their visions of change. It looks to prevent legal problems and solve those that occur, to facilitate transactions, and to build structures that consider the longer-term impacts of a transaction, litigation, governance issue or other corporate matter.

Typical duties and responsibilities include the following:

  • Managing a client portfolio with primary responsibility for answering inquiries, drafting legal documentation, conducting research, and assisting with providing legal advice for various levels of issues, and other matters specific to the portfolio
  • Reviewing legal documents, drafting legal agreements, and other legal documents under various levels of supervision
  • Assuring compliance with internal policy, rules, regulations and reviewing compliance with applicable law
  • Assisting with the review of compliance related data that effect the processing of transactions
  • Assisting with preparation of lists, status charts, and data management integral to the department
  • Performing legal research to assist the legal team to prepare accurate and timely reports, legal advice (under supervision), case files, and other legal documents
  • Working with members of the Legal and Information Technology departments to support the organization's contract management system, compliance checking system, and other systems, including the review and prioritization of enhancements and system testing
  • Assisting users of relevant systems by triaging requests, including reporting on patterns and trends with system issues
  • Developing internal relationships with OSF staff
  • Organizing legal files and materials so that they are easily accessed and retrieved without compromising the confidentiality or privacy of the information they contain
  • May provide meeting support, ( e.g. , scheduling meetings, set-up for training, and ensuring meeting conference room and equipment are available)
  • May provide administrative support, ( e.g. , answering phones, printing, copying, scanning, filing, managing status charts, updating work files, performing relevant record-keeping, making travel arrangements, coordinating visas, and preparing expense reports)
  • May provide assistance support to attorneys as assigned under the functional supervision of the assigned attorney


Candidate Profile

  • 1-3 years of progressively responsible experience in a situation relevant to the duties of this role
  • Intermediate knowledge of MS Office, specifically Word and Excel
  • High level of attention to detail, and organization skills
  • Familiarity with data management software
  • Comfortable working independently and on a team
  • Understanding of cross-cultural sensitivity
  • Demonstrated interest in legal concepts
  • Familiarity with research concepts
  • Familiarity with the legal aspects of grant making, preferred
  • Knowledge of Salesforce reporting or other CRM platform and relational database concepts
  • Experience with contract lifecycle management software
  • Experience working with multiple clients to resolve issues, and interacting with high needs clients
  • Experience with organizing administrative tasks, (e.g., scheduling meetings, preparing expense reports, organizing information, maintaining confidentiality)
  • Advanced level of written and spoken English is required


Competitive rates of pay apply.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.
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