USPSC Field Operations Unit Lead

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Sep-16-2019
  • Posted
    Aug 22

Position description

SOLICITATION NUMBER:            720FDA19B00083

ISSUANCE DATE:                           August 21, 2019

CLOSING DATE AND TIME:         September 16, 2019 at 12:00PM Eastern Time

 

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

 

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Field Operations Unit Lead under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information must be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
  2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

The Field Operations Unit Lead will:

  • Oversee and manage the day to day operations of the Field Operations Unit, including the delegation of assignments and supervision of unit staff members; 
  • Recommend staffing patterns, personnel management and organizational structure for OFDA field operations. Ensure that field offices are staffed and structured in such a way as to maximize their human resources while remaining sufficiently flexible to meet the ever-changing demands of OFDA;
  • Provide expert analysis and recommendations that include implementing new initiatives, such as establishing new field and DART offices, or deploying field humanitarian personnel.  Ensure that risks are in line with Agency and management’s risk appetite and that basic management principles and internal controls are reflected in the program design;
  • Provide expert advice on the following: Agency practices and policies as they relate to field operations; a range of workforce, organizational and human resource functions; and field-related procurement planning.  Provide guidance on entitlements and allowances for field USPSCs and prepare written communication on updated policy and procedural changes;
  • Review actions for leadership clearance and/or approval;
  • Analyze and apply complex policies to make recommendations for leadership consideration as it relates to the functionality of administrative operations in OFDA’s field offices and the resolution of difficult and complex operational and administrative issues;
  • Represent the interests of OFDA and the USG with interagency counterparts;
  • Ensure that field activities are carried out in coordination with US Embassies and USAID Missions, with Department of State operations, and with private contractors when relevant, to maximize support at the lowest possible management costs;
  • Independently perform periodic reviews of all field locations for operational effectiveness, compliance with Agency policies and internal management and controls, and assess local operational and administrative support needs.  Ensure that OFDA resources are being properly utilized;
  • Monitor operational effectiveness and efficiency by providing comprehensive day-to-day support to the field and each respective functional area to include but not limited to personnel, finance, procurement, staffing, and administrative logistics;
  • Negotiate memoranda of understanding (MOUs) with USAID Missions and U.S. Embassies; liaise with senior-level mission staff, such as Deputy Mission Directors, Supervisory Executive Officers, and Comptrollers, to negotiate a range of administrative support services that would be made available to new OFDA field staff and offices.  This includes reviewing and approving International Cooperative Administrative Support Services (ICASS) and other shared-cost agreements;
  • Oversee the development of training curriculum and liaise with USAID Mission staff on the recruitment of CCNs and Eligible Family Members;
  • Develop criteria for determining appropriate funding levels for administrative costs for each field office. Review budgets and recommend funding levels for the field offices throughout the fiscal year, including analysis of pipeline balances.  Provide funding to field offices using USAID and OFDA systems and advise on the de-obligation of funds;
  • Support staff recruitment, on-boarding and staff orientation for positions across the office;
  • Serve as a core member of the leadership team within OAT to provide relevant, and timely feedback and recommendations to leadership to help facilitate discussion and decision-making on initiatives and issues with the purpose of determining the priorities, strategies and operational direction for the team;
  • Sign-up for and serve on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters.  The duties on RMTs will be varied;
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time;
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months; and
  • As needed, may serve on temporary detail within the office to meet operational needs during staffing shortages, not to exceed six months.  Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the Overseas Administration Team Lead or his/her designee.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.  The USPSC independently plans, designs, and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

12.  PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13.  WORK ENVIRONMENT

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

Qualifications

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree and nine (9) years of relevant experience in public or business administration, management, or international relations, including experience in financial management as it relates to budget projection analysis for personnel or office operations; personnel support, procurement or office space planning as it directly relates to office management and operations; and responding to an internal customer base on a daily basis. Experience must include two (2) years of work in administrative operations overseas or work in support of international programs. 

OR

Master’s degree with seven (7) years of relevant experience in public or business administration, management, or international relations, including experience in financial management as it relates to budget projection analysis for personnel or office operations; personnel support, procurement or office space planning as it directly relates to office management and operations; and responding to an internal customer base on a daily basis. Experience must include two (2) years of work in administrative operations overseas or work in support of international programs.

OR

One (1) year of full-time specialized experience equivalent to the GS-13 grade level in the Federal service which is in, or directly related to, the line of work of the position to be filled, and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Application instructions

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.
  2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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