Assistant to Local Democracy Agency Dnipropetrovsk Region Delegate

Position description

ALDA is looking for an Assistant to Local Democracy Agency Dnipropetrovsk region Delegate based in Dnipro (Ukraine), starting as soon as possible.

Since the Russian full-scale invasion of Ukraine, ALDA has implemented its Flagship Initiative on Ukraine LDAs, and LDA Dnipropetrovsk region is being established as part of it. The general objective of the current position is to assist the LDA Dnipropetrovsk region Delegate, which includes partnership animation, organization of thematic events and partner meetings, implementation, and follow-up on LDA projects’ activities.

RESPONSIBILITIES:

Partnership Animation:

• Supporting proactive communication and engagement with Ukrainian and EU LDA partners;
• Assisting in organizing online and offline partner meetings and drafting minutes of the meetings;
• Aiding in organizing the annual partner meeting of LDA Dnipropetrovsk region and preparing all necessary documents for partners to make decisions on upcoming activities (activity report, program of activities, financial situation, etc.).

ADMINISTRATION:

• Assisting in office administration (registration of the LDA and connected processes);
• Supporting staff management and administrative tasks.

PROJECT IMPLEMENTATION AND REPORTING:

• Assisting in the implementation and follow-up of LDA projects;
• Helping organize online and offline events;
• Providing logistical support;
• Drafting agendas, event reports, and lists of participants for project reporting;
• Drafting official documents, letters, social media posts, and articles;
• Providing administrative support for contract drafting and liaising with the ALDA Financial Department.

FUNDRAISING:

• Monitoring funding opportunities for LDA Dnipropetrovsk region and drafting project proposals;
• Liaising with the Programmes & Development Unit of ALDA for programme development for LDA Dnipropetrovsk region;
• Supporting the drafting and submission of LDA Dnipropetrovsk region proposals.

COMMUNICATION AND VISIBILITY:

• Preparing posts, news, and presentations;
• Contributing to the visibility of LDA Dnipropetrovsk region activities, notably through maintaining a website where all information regarding the LDA is available and at least one social media account;
• Assisting in the setup of the communication infrastructure of LDA Dnipropetrovsk region in the Ukrainian language with the support of the ALDA Communications Department.

OTHER:

• Drafting invitations, briefs, and budgets;
• Sending invitations and maintaining communication with stakeholders.

MODALITIES OF WORK:

The Assistant to Local Democracy Agency Dnipropetrovsk region Delegate will be selected collectively by ALDA and LDA Dnipropetrovsk region. The candidate will work under the supervision of the LDA Dnipropetrovsk region Delegate. The candidate will assist in preparing the request for LDA Label annually.

The assignment may include travel both in the region and across Ukraine, as well as in the EU.

Qualifications

• Minimum Bachelor’s degree in social sciences (international relations, political science, European Studies, or similar);
• Solid knowledge of the Ukrainian political system and Ukraine-EU relations;
• At least 1 year of relevant professional experience in a similar field;
• Excellent knowledge of English and Ukrainian languages is required; German, French or Italian would be considered an asset;
• Excellent drafting skills, including project proposals, analytical pieces, diplomatic communication, and policy documents;
• Capacity to draft budgets in Excel and work in Canva;
• Capacity to organize online (e.g., webinars on Zoom) and offline events;
• Confident user of Google Workspace (Drive, Gmail, Spreadsheets, Google Docs);
• Knowledge of MS Office (Word, Excel in particular);
• Ability to work in a team as well as individually;
• Good interpersonal and communication skills;
• Work autonomy and proactivity.

Application instructions

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