Administrative Officer

Generations For Peace
  • Location
    Amman, Jordan
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Mar 20

Position description

The Administrative Officer reports to the Director of Finance & Administration and manages inventory, flights, visas, DHL shipments, transport requests and general administrative coordination with other departments. The Officer also maintains contact information in the SalesForce database.

Responsibilities:

  • Leading on inventory management:
  • Responsible for, and check supply invoices against purchase orders
  • Managing stock levels and distribute supplies from stock
  • Prepare reports on adjustments to inventories, spoilt or damaged stock and changes in stock location
  • Maintain stock records using manual or computerized systems
  • Inventory movements for request orders and coordinate inventory functions
  • Support in prepare purchase orders
  • Support receive, store and issue goods
  • Leading on all flight bookings and visa applications and lead coordination with related departments, field visits and business travel according to the approved GFP and/or donor budgets.
  • Lead responsibility for DHL shipments and invoices.
  • Managing and coordinate transport requests with the Logistic coordinator and staff.
  • Lead on stationery requests and find sources of supply and obtain quotes from suppliers.
  • Support the Director of Finance & Administration in work permits and residency for international staff.
  • Liaising with Human Resources Coordinator
  • Whilst the Administrative Officer does not directly supervise the contracted Security Guards or contracted Cleaners, a responsibility is to be aware of any potential security issues, cleaning or maintenance requirements; to observe the standards of their work; and report any issues to the Director of Finance & Administration.
  • Maintenance of contacts information in the SalesForce database.
  • Supporting the Finance & Administration Dept. with additional data entry and word processing tasks.
  • Supporting the Finance & Administration Dept. in policies and procedures.
  • Liaising with and supporting the whole team regarding any major GFP events.
  • Contributing and brainstorming ideas in support of organisation objectives.

Qualifications

Essential:

  • University Bachelor's Degree.
  • At least four year's professional experience in Office Administration role.
  • Excellent references and recommendations.
  • Experience in Inventory Management.
  • Experience in shipments.
  • Excellent spoken and written English and Arabic.
  • Excellent active listening, problem solving, client management and customer service skills.
  • Excellent computer skills (documents/spreadsheets/databases/presentations/calendars/email).
  • Interest in global current affairs, peace building and development.
  • Commitment to learning and personal development.

Preferred:

  • Experience in Logistics Management
  • Experience in translation English to Arabic and Arabic to English.

Application instructions

*Please be sure to indicate that you saw this position on Globaljobs.org*

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