USPSC ALE Division Rover (Multiple Positions)

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Jan-05-2018
  • Posted
    Dec 21

Position description

Position Title:              ALE Division Rover (Multiple Positions)

Solicitation Number:   720FDA18B00011

Salary Level:               GS-14 Equivalent: $112,021- $145,629

Issuance Date:             December 14, 2017

Closing Date:              January 5, 2018

 

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as an ALE Division Rover under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration. 

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

 

 

                                                            Sincerely,

                                                           

 

 

Renee Newton

Contracting Officer

 

 

Solicitation for USPSC ALE Division Rover (Multiple Positions)

 

1.  SOLICITATION NO.: 720FDA18B00011

 

2.  ISSUANCE DATE: December 14, 2017

 

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: January 5, 2018 12:00 P.M. Eastern Time

 

4.  POSITION TITLE: ALE Division Rover (Multiple Positions)

 

5. MARKET VALUE:

GS-14 equivalent ($112,021- $145,629 - includes locality pay).  Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated.  Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

 

6.  PERIOD OF PERFORMANCE:  Two (2) years, with three (3) one-year options

 

7.  PLACE OF PERFORMANCE:  Washington, D.C.

    

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

 

The Africa (AFD) Response Division and the Asia, Latin America, Europe and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities.  The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

 

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).

 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement  planning, information technology (IT), human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Livelihoods Team.

 

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally.  HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN).

 

INTRODUCTION

 

The ALE Division Rover plays a central role in the USG’s disaster response, humanitarian assistance, and disaster risk reduction programs. Their core function is to lead, manage, or support OFDA portfolios that require significant USG policy engagement and humanitarian program management. They focus on providing regional support as needed, to include monitoring of OFDA programs, assessments, strategy development and general field/headquarters office coverage.

 

ALE Division Rovers are part of ALE Division and are permanently assigned to the Rover Staffing Team however; their assignment may shift between regionally focused humanitarian response teams based on demand due to shifting crises. These teams consist of four regional groups, each covering the following areas: Europe, the Middle East and Central Asia (EMCA), South Asia (SA), East Asia and the Pacific (EAP), and Latin America and the Caribbean (LAC), These teams are comprised of a Senior Regional Advisor, Regional Humanitarian Advisors, Program Officers, Team Leaders, Deputy Team Leaders, Disaster Operations Specialists, and Program Assistants.

 

ALE Division Rovers may also be called upon to serve on response teams for specific crises. If the size or complexity of the disaster merits, field personnel or a DART may be deployed to the affected country to conduct on-the-ground assessments, make recommendations, and oversee the provision of assistance. The OFDA Director also may decide to activate a RMT for the dual purposes of providing operational support to the DART and serving as the focal point for OFDA/Washington based coordination among USAID leadership and relevant bureaus, the interagency community, Congress, and other key stakeholders.

 

OBJECTIVE

 

OFDA requires the services of an ALE Division Rover in order to enhance its capability to manage its portfolios and effectively respond to international crises and disasters.

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

DUTIES AND RESPONSIBILITIES

 

Working under the guidance and supervision of the ALE Division Director and Team Leaders, the ALE Division Rover will assist the ALE Division in managing complex and high profile responses, building and retaining staff capacity, and filling critical leadership requirements within the office. The ALE Division Rover will lead, manage, or support OFDA portfolios that require significant USG policy engagement and humanitarian program management. ALE Division Rovers can expect to move between portfolios depending on the changing nature of OFDA’s humanitarian engagement in specific crises. The ALE Division Rover will work in close collaboration with a program team that may include Senior Regional Advisors, Senior Humanitarian Advisors, Program Officers, Disaster Operation Specialists, and Program Assistants, depending on the portfolio assigned. A significant amount of travel may be required as outlined below.  The ALE Division Rover will perform the following functions:

 

Leadership:

 

  • Serve in leadership positions such as a Team Leader or Deputy Team Leader on field-based response teams or serve in leadership positions such as a Team Leader or Deputy Team Leader on headquarters-based teams.
  • Provide training and mentoring to Disaster Operations Specialists and Program Assistants on the portfolio management, representation, and contextual specialty functional areas outlined below.
  • Participate, as assigned, in a wide range of office-wide policy, process, and strategic initiatives to ensure ALE’s division priorities and operating realities are reflected in outcomes. Actively solicit and consolidate feedback from the division on these initiatives and work with the ALE Division Director, Team Leaders, and Deputy Team Leaders to identify the division’s strategic interests and creative ways to find solutions that are beneficial to the division as well as the office. Ensure the division is regularly updated on the progress of these initiatives.

 

Representation:

 

  • Represent OFDA at senior levels within the USG and humanitarian stakeholders to address humanitarian concerns and priorities from the OFDA perspective through oral and written briefings, as well as coordination and policy development meeting to include the following:
    • Meetings  with  individual  and  groups  of  implementing  partners  discussing programmatic priorities, objectives, progress, results, and challenges;
    • Discussions, meetings, and papers informing USG foreign policy in areas with humanitarian concerns or impacts;
    • USG Interagency forums;
    • Coordination mechanisms with the DCHA bureau and USAID.
  • Provide representation support outlined above when assigned in a leadership role on a response team, as well as to provide ad-hoc representational support to the division as needed.

 

 

 

Portfolio Management:

 

  • Directly manage complex humanitarian award portfolios, oversee staff managing award portfolios, and/or provide guidance on portfolio management, as needed, to include:
    • Maintain AOR certification and current understanding of OFDA’s implementation of federal, agency, and office-level acquisition and assistance regulations and policies;
    • Work with implementing organizations regarding project proposals submitted for OFDA funding to ensure proposals meet OFDA’s program objectives and grant guidelines;
    • Prepare all documentation to obtain timely grant project approval. This will include properly inputting data into various information management systems;
    • Ensure AOR functions are properly carried out;
    • Track program reports from grantees and ensure reports are received in a timely manner; review program reports to ensure that program objectives have been achieved; collate input from report for feedback to grantee, and share reports with regional team member, as appropriate;
    • Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition;
    • Expedite the flow of programmatic and other documents through the clearance process.
  • Provide regional support as needed to OFDA field operations to include monitoring of OFDA programs, assessments, strategy development and general field office coverage.
  • Assist the Team Leader and Deputy Leader in managing the strategy development process for the region, monitoring program funding and implementation against established strategies, and actively participating in strategy-related activities for the region.
  • Serve as a resource for program-related planning efforts such as event and scenario-based contingency planning, budget development and planning, and ad-hoc program strategy development.

 

Contextual Specialty:

 

  • Develop and maintain knowledge of the key humanitarian and disaster risk reduction issues associated with the assigned responses.
  • Maintain an in-depth understanding of political, humanitarian, organizational, and stakeholder interests specific to the region of responsibility.
  • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
  • Assist in identifying humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility and applying those to program strategy development and implementation.
  • Prepare and/or provide substantive assistance in the preparation of, regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.

 

General Duties:

  • Serve in leadership, planning, or program positions on response teams, assessment teams, or to provide coverage for field offices with field travel required at approximately 50% time and individual deployments up to 90 days;
  • Independently plan, design and carry out programs, projects, studies or other work.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • Sign-up for and serve as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters.  The duties on RMTs will be varied.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

 

The USPSC’s principal supervisor will be the will be Rover Staffing Team Leader, however he/she will take direction from and report to the ALE Division Director, Senior Regional Advisor, or Team Leader depending on their assignment.

 

SUPERVISORY CONTROLS:

 

Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work.  Results are considered authoritative and are normally accepted without significant change.

 

10.  PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

11.  WORK ENVIRONMENT

 

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

12.  START DATE:  Immediately, once necessary clearances are obtained.

 

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, political science, and disaster management) and at least nine

(9) years of relevant work experience with the USG, Private Voluntary Organization (PVO)/NGO, IO or UN Agency. Such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include five (5) years of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post- emergency rehabilitation.

 

OR

 

Master’s Degree with significant study in or pertinent to the specialized field (including but not limited to international relations, political science, and disaster management) and at least seven

(7) years of relevant with the USG, Private Voluntary Organization (PVO)/NGO, IO or UN Agency, such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include five (5) years of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post- emergency rehabilitation.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

APPLICANT RATING SYSTEM

The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (10 points)

  • Experience  monitoring  and  reporting  on  rapidly  evolving  humanitarian  crises  in  an international disaster context from a regional or headquarters based office.
  • Experience working across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
  • Specific experience   implementing  humanitarian   interventions   including

      needs assessment, strategy development and reporting at the field level.

  • Responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework.

 

Skills and Abilities (10 points)

  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with host governments in the midst of humanitarian crisis situations.
  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with other donors and diplomatic missions in the midst of international humanitarian crisis situations.
  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with international and national non-governmental humanitarian partners in the midst of humanitarian crisis situations.
  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities within the USG.
  • Demonstrated ability to communicate complex humanitarian issues to a range of audiences through written products.

 

Program Management (10 points)

  • Demonstrated knowledge of USG acquisition and assistance regulations.
  • Demonstrated experience developing, designing, or evaluating proposed humanitarian interventions against response or disaster risk reduction strategies and identified need.
  • Demonstrated experience managing USG acquisition and assistance awards to include post-award administration and regulation compliance.
  • Demonstrated experience coordinating with multiple country representatives to develop, track, and maintain a large budget.

 

Interview Performance (30 points)

 

Writing Test (20 points)

 

Satisfactory Professional Reference Checks (20 points)

 

Total Possible Points: 100

Application instructions

APPLYING:

 

Applications must be received by the closing date and time at the address specified in the cover letter.

 

Qualified individuals are required to submit:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include:

 

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

Additional documents submitted will not be accepted.

 

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

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