Program Assistant

The German Marshall Fund of the United States (GMF)
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jan 08

Position description

The Alliance for Securing Democracy, a bipartisan, transatlantic initiative housed at The German Marshall Fund of the United States (GMF), is developing comprehensive strategies to defend against, deter, and raise the costs on Russian and other state actors’ efforts to undermine democracy and democratic institutions. The Alliance is working to publicly document and expose efforts by Russia and other state actors to subvert democracy in the United States and Europe.

The Program Assistant will support the program with a variety of research, convening, and administrative activities.  S/he will assist with the day-to-day administration of the Program, including research, database maintenance, preparation of public documents (including ASD’s weekly newsletter), event coordination, financial and funding reporting, scheduling, and fundraising support. 

Key Areas of Responsibility:

  • Assist with the day-to-day administration and coordination of ASD’s program and events, including: preparation and management of events, managing the program’s contacts database, serving as a coordination point among staff (who are often traveling), maintaining and updating the departmental budget, and overseeing financial reimbursements and invoice processing for department
  • Serve as primary assistant to the Director, including on scheduling, travel logistics, and preparation of materials for public appearances 
  • Support other ASD staff in preparing for briefings, presentations, and other outreach events
  • Provide research and editorial support for ASD’s publications, including its widely-read weekly newsletter  
  • Support communications team with creation and maintenance of a media database, and tracking of relevant press coverage
  • Assist with external media requests, including by conducting research to respond to queries and to provide multimedia products for publications and special events
  • Support fundraising activities, including developing and editing proposal narratives and budgets, researching prospective funders and drafting grant reports
  • Assist with other Alliance administrative and program tasks and other GMF projects as assigned
  • Back-up the team’s research assistants
  • Coordinate with other programs within GMF to ensure shared visibility across programs and coordination among them
  • Professionally represent the organization in engagement with external contacts, often on behalf of ASD leadership
  • Operate under the direction of the Director, Co-Director, and ASD leadership
  • Maintain confidentiality regarding external contacts and the operations and administration (including on financial aspects) of the program


  • Bachelor’s degree in social sciences or other liberal arts field
  • A demonstrable interest or background in national security, democracy, as well as a familiarity with U.S.-European and/or Russian policy issues.
  • Prior work or internship experience (approximately six months to two years) in a think tank, public sector, or non-profit setting, preferably with program assistant experience.
  • Strong event organization and management skills, with superb attention to detail and an ability to meet rapid, multiple deadlines in a fast-paced team-orientated environment
  • Solid research and analytical capabilities on foreign policy/international affairs, preferably foreign interference in democracies
  • Excellent writing, speaking, and editing skills in English.  Proficiency in Russian or a European language is strongly preferred.
  • Ability to work in a fast-paced, dynamic, growing, and team-based environment
  • Strong computer skills are required, including experience with Microsoft office and database management
  • Keen attention to details, deadlines, and internal communications
  • Ability to handle multiple priorities and deadlines, and to operate with minimal guidance
  • Ability to travel occasionally 

Application instructions

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