Administrative Assistant

International Center on Nonviolent Conflict
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    May 21

Position description

The Administrative Assistant works closely with the ICNC Program Associate, ICNC President and other ICNC staff to support the organization’s administrative and logistical operations. ICNC is also in the process of systematically reviewing and updating contacts in our CRM (Salesforce) and the administrative assistant will support this process.

This is a temporary position from June 15th-December 21st.

Primary responsibilities and duties include but are not limited to:

Administration and Logistics:

  • Work with ICNC’s Program Associate to conduct a variety of general administrative tasks for ICNC staff
  • Schedule meetings between staff members and visiting contacts
  • Assist with accounting and financial tracking tasks, such as processing reimbursements for outside contractors
  • Assist ICNC staff with expense reports as needed
  • Assist in circulation of educational materials including preparing, sending, and tracking packages of ICNC resources for activists and academics

Data entry and maintenance:

  • Updating Salesforce contact information (average of 10-12 hours per week)
  • SimplyCast email campaign data analysis
  • Support ICNC’s Digital Initiatives Team with Google Analytics review of ICNC’s various online platforms
  • Occasional research on civil resistance related topics and annotation of relevant articles

Programs and Activities:

  • Book hotel reservations and travel accommodations for staff members and contacts
  • Assist with planning and preparation for workshops, conferences, events, and other ICNC activities
  • Assist in responding to general inquiries and requests
  • Participate in some in-house meetings and occasional events in DC; take and distribute notes to ICNC staff

Editorial work:

  • Review calls and announcements related to ICNC programs, including ICNC’s Translations Program; review includes copy-editing, hyperlink-checking, and formatting text for the website and email campaigns
  • Help develop and update web page content related to ICNC programs

Communication:

  • Visually enhance calls and announcements with multimedia, including finding relevant images
  • Occasionally draft text for social media campaigns
  • Assist in managing correspondence with academic and field contacts

Qualifications

REQUIRED:

  • Prior professional experience in administrative support work
  • Candidate must excel at time management, and be detail-oriented and well-organized
  • Candidate must be dedicated to careful and efficient data entry
  • Professionalism and discretion when dealing with confidential information
  • Proficiency in Microsoft Word, Excel, Outlook and Google Docs
  • Language: Fluency in English, including strong English language editing and writing skills
  • Must have permission to work in the U.S. and must be located in the D.C. area

PREFERRED:

  • Experience with Salesforce or other CRM database
  • Experience with WordPress or other CMS, online publishing, and digital media
  • Proficiency in language(s) other than English
  • An interest in the following subjects: International relations, human rights, socialmovements, civil resistance, peace and conflict studies, or comparative politics

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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