Type of post: Temporary agent post
Management of staff: N.A.
Indicative starting date: 1 December 2018
Level of Security Clearance: SECRET UE/EU SECRET
Closing date for applications: 17 September 2018
The selection of candidates will follow the EDA Staff Recruitment Procedure. Candidates must apply for this post via the EDA website http://www.eda.europa.eu - vacancies. Please note that to make an EDA on-line application you will need to create your EDA profile using a valid e-mail address and a password.
The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency.
The Agency has its headquarters in Brussels.
The main task of the EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.
The Agency is structured into four directorates. Three operational directorates: Cooperation Planning & Support; Capability, Armaments & Technology; and European Synergies & Innovation and the Corporate Services Directorate.
2. THE AGENCY'S WAY OF WORKING
The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.
3. THE CORPORATE SERVICES DIRECTORATE
The Corporate Services Directorate manages the human resources, finance, legal, procurement and contract activities, as well as information technology, infrastructure and security, and corporate projects to ensure the smooth and efficient functioning of EDA.
Under the supervision of the Head of the Procurement and Contract Unit, the Procurement and Contract Officer will, contribute to the following activities:
Administer public procurement and grant procedures based on the Agency’s Financial & Procurement Rules, which entails, inter alia:
Advising project officers on the launch and administration of the procedures;
Ensuring compliance of the procedures with EDA Financial and Procurement Rules as well as with EU public procurement legislation;
Preparing tenders/grants and contractual documentation as required;
Providing support to the relevant Units/Directorates on contract management issues.
Manage ad hoc contracting activities, which entails, inter alia:
Negotiate and draft contracts to be let by the Agency to implement projects and programmes in the context of Ad Hoc activities;
Provide support to the Operational Directorates in charge of such Ad Hoc activities ensuring aadequate implementation of the contractual provisions;
Follow-up of the resources allocated by the participating Member States (pMS) contributing to ad hoc projects and programmes;
Provide contractual guidance to internal and external stakeholders as required;
Participate in the implementation and, when needed, development of the Agency’s ad hoc procedures.
Provide guidance on EDA’s contracting activities to EDA staff;
Take on additional tasks as required in the interest of the service.
Duties may evolve according to development of the EDA’s structure and activities, and the decisions of EDA management.
5. QUALIFICATIONS AND EXPERIENCE REQUIRED
a. Conditions for eligibility:
be a national of a Member State participating in the Agency;
be entitled to his/her full rights as a citizen;
have fulfilled any obligations imposed on him/her by the laws concerning military service;
produces the appropriate character references as to his/her suitability for the performance of his/her duties;
be physically fit to perform his/her duties;
have a thorough knowledge of one of the languages of the participating Member States and a satisfactory knowledge of another language of the participating Member States to the extent necessary for the performance of his/her duties.
have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of his/her duties within the Agency;
hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate’ (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (CONFIDENTIEL UE/EU CONFIDENTIAL or above), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate);
have a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more; or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years; or be a graduate of a national or international Defence College.
b. Essential selection criteria:
The candidate will be required to demonstrate that he/she has:
a minimum of 6 years of professional experience in a relevant field acquired after the award of the qualification required as a condition of eligibility;
excellent knowledge of the European public procurement directive;
excellent knowledge of the financial and procurement rules applicable to the Agency or to the general budget of the Union;
understanding of the EDA’s main tasks and functions;
a track record of delivering successful business outcomes;
very good command of written and spoken English.
All staff must be able to fit into the Agency's way of working (see par. 2). Other attributes important for this post include:
ability to work in a team;
reliability and capacity to work under pressure with little supervision;
good communication and organisational skills;
strong analytical and problem-solving skills;
excellent customer service skills;
excellent interpersonal and negotiation skills;
results-orientation and strong motivation;
flexibility and innovativeness;
genuine commitment to the Agency's objectives.
The following will be considered an advantage:
professional experience in public procurement in an international organization;
familiarity with the defence international environment (especially CSDP);
active service or former experience in national administrations, in particular Ministry of Defence, and/or civil-military operations in the domains of procurement and contract management;
knowledge of the defence and security procurement directive.
6. INDEPENDENCE AND DECLARATION OF INTEREST
The Procurement and Contract Officer will be required to make a declaration of commitment to act independently in the Agency’s interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence.
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