Program Coordinator, Washington Meetings

Council on Foreign Relations
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Jul 17

Position description

The Program Coordinator will be a member of the Meetings Program, which brings major international and domestic officials, thought leaders, and others together with CFR members over the course of more than 120 meetings each year. 

The principal responsibilities of this position will include, but are not limited to:

  • Developing and researching ideas for the substance of CFR meetings, including relevant topics, potential speakers, and intellectual structure of events on U.S. foreign policy, international economics, and other related issues.
  • Coordinating meetings, including drafting meeting announcements, speaker and presider invitations, maintaining database of event information, audience development, posting meeting information and related readings on the CFR member website, attending meetings to oversee logistics, and working closely with CFR's other departments.
  • Overseeing the development of team procedures and connections within CFR to promote integration with the broader missions and activities of CFR.
  • Acting as a liaison between CFR and the presiders and speakers for events, including providing all the necessary details for each meeting such as topics to be discussed, room set-up, discussion format, and registered attendees.
  • Handling post-event follow up work, including writing thank-you letters to speakers and presiders, and processing vouchers.
  • Communicating professionally with CFR members, visitors, media, and staff; by phone, email, and in person.
  • Coordinating the annual meeting of the Washington Board Committee and communicating with Committee members.
  • Tracking Washington meeting statistics throughout the year.
  • Serving as a backup to staff members responsible for tracking all registrations and creating program rosters.
  • Other administrative duties as needed for departmental functions.


  • Bachelor's degree in international relations or a related field with high academic achievement; MA in International Relations or related field preferred
  • Knowledge of current foreign policy issues, ongoing debates, and structures of U.S. and international policymaking
  • A minimum of three years related experience, including event planning and prior budgetary experience preferred
  • Self-starter with excellent planning, organizational, and problem-solving skills
  • Ability to work both independently and on a team
  • Strong research skills and excellent written and verbal communication skills, including proofreading and editing ability 
  • Strong computer skills in MS Word, Excel, Outlook, and database management
  • Ability to work flexible hours (many events are held over breakfast or in the evening)

Application instructions

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