Assistant to Permanent Representative

Foreign and Commonwealth Office
  • Location
    Brussels, Belgium
  • Sector
    Government
  • Experience
    Early Career / Mid Career
  • Apply by
    Sep-16-2018
  • Posted
    Aug 29

Position description

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category: UK Permanent Representative's Office
Job Subcategory: Private Office

Job Description (Roles and Responsibilities)

The United Kingdom’s Joint Delegation to NATO is the vital link between the UK Government and the North Atlantic Treaty Organisation. Its principal roles are to promote British interests in NATO and to keep UK Ministers and Government Departments informed about NATO discussions and is now looking forThe United Kingdom’s Joint Delegation to NATO is the vital link between the UK Government and the North Atlantic Treaty Organisation. Its principal roles are to promote British interests in NATO and to keep UK Ministers and Government Departments informed about NATO discussions and is now looking for an Assistant to Permanent Representative.

The main responsibility is to run the diary of the Permanent Representative (PermRep) and to assist in the smooth running of the PermRep’s outer office, by providing secretarial and general office support to the PermRep and other members of the delegation’s Senior Leadership Team.

You will be a confident and calm colleague who can work independently in a high profile, fast paced environment. Flexibility, calmness under pressure and discretion are required at all times.

Main Duties and Responsibilities:

  • Co-ordinate weekly business of the North Atlantic Council, and other Ambassadorial meetings, to ensure the PermRep is fully prepared for each day;
  • Support PermRep during and in preparation for Ministerials;
  • Coordination of VIP inward visits working with Business Management team;
  • Budget monitoring for PermReps travel and enteratinment;
  • UK Representative on the NATO Council Co-ordinatiuon Group (CCG);
  • Liaison with Allies, International Staff across NATO as well as first point of contact for Ducale and PermRep Residence Coordinator;
  • Line manage and oversee the work of the diary secretary.

Essential qualifications, skills and experience

  • Proven previous office experience, preferably at a senior level, and able to deliver results;
  • Excellent English oral and written communication skills;
  • Strong IT skills;
  • Previous budgetary experience;
  • Enjoy working in a team but with the ability to work independently;
  • Open and flexible approach, drawing on the skills and experience of others to improve results;
  • Ability to work effectively within a team and strong interpersonal skills;
  • Ability to think ahead, think strategically and act on own initiative;
  • A proven ability to deliver results in a fast-moving, busy high profile environment;
  • Highly organised & have a keen attention to detail;
  • A high level of discretion;
  • Flexibility will be expected due to the unpredictability of the work.

Desirable qualifications, skills and experience

  • Previous work experience and/or evidence of working in teams and projects;
  • Ability to think strategically to spot opportunities;
  • Ability to communicate in French both written and orally would be an advantage but is not essential.

Required competencies

  • Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace.

Application deadline: 16 September 2018
Grade: B3 (L)
Type of Position: Full-time, Permanent
Working hours per week: 36.25
Region: Europe, Eastern Europe & Central Asia
Country/Territory: Belgium
Location (City): UK Joint Delegation to NATO, Brussels
Type of Post: UK Delegation
Number of vacancies: 1
Starting monthly salary (EUR): 3,865.40
Start Date: 1 November 2018

Other benefits and conditions of employment

This is a full-time contract for 5 working days (36.25 hours net) per week. This position will be filled on a "replacement contract" to cover a Maternity Leave. It is anticipated that the staff member will return in December 2019. This is only a guide and any possible earlier return or extension to this date would be discussed with the successful candidate.

The monthly gross salary for this position is € 3,865.40, B3 (L) level (The British Diplomatic Missions in Belgium salaries are not subject to annual indexation).

Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.

The successful candidates will be subject to professional background checks and security clearance.

Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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