Executive Assistant

Arab Institute for Women at Lebanese American University
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Apply by
  • Posted
    Jan 04

Position description

The Arab Institute for Women (AiW) operates under the auspices of the Lebanese American University (LAU) in Lebanon. AiW was founded in 1973 and is the first such institute in the Arab world. The Institute focuses on advancing women’s empowerment and gender equality through education, research, development programs, and outreach at the national, regional, and international levels – operating at the intersection of academia and activism.

The Institute’s main office is in Lebanon. A New York office is opening in February 2019 in order to amplify work being done in Lebanon and the region as well as forge new partnerships, fundraise, raise awareness of AiW activities, and engage with the full range of actors and issues affecting women in the Arab region.

The Arab Institute for Women currently seeks an Executive Assistant to support the office in all its clerical and administrative duties. The position will be located at the LAU New York Headquarters and Academic Center in midtown Manhattan and will liaise closely with the Lebanon office.

Job Duties and Responsibilities:

General Administrative and Clerical:

·        Support Executive Director in all aspects of AiW operations

·        Maintain Executive Director calendar and schedule appointments and events

·        Ensure full responsibility for travel logistics - including bookings, receipts, pre/post paperwork

  • Maintain an organized filing system, including network database
  • Coordinate meetings, take minutes and circulate them
  • Coordinate with other departments in LAU NY and LAU Lebanon
  • Perform other related duties as assigned

Communications, Research and Writing:

  • Coordinate and respond to communications and interface with clients
  • Oversee and contribute to multiple web and social media platforms including Twitter, Facebook, AiW website, blogs, etc.
  • Conduct research on key gender issues and write briefs
  • Remain up-to-date on gender issues and summarize material as required
  • Draft documents and reports and prepare presentations 
  • Edit and copy-edit a range of material

Event Management:

·        Provide full administrative support for meetings, events and conferences

·        Remain up-to-date on relevant events and proactively seek speaking opportunities for AiW

·        Represent AiW and present on behalf of AiW in meetings as needed

Fundraising and Donor Relations:

·        Support in fundraising and donor liaison, proactively identify fundraising opportunities

·        Write select components of proposals and grant applications as needed

Liaison with AiW Lebanon:

·        Liaise with AiW Lebanon team frequently – share information and remain up-to-date on all Lebanon/regional activities

·        Maintain weekly reporting for all AiW team – NYC and Lebanon

·        Plan joint activities and amplify work done by AiW Lebanon


Education and Work Experience:

·        Bachelor’s degree minimum

·        3+ years of experience minimum as an Executive Assistant reporting to senior management

·        Work experience addressing women’s empowerment and gender equality a plus

Organizational Skills:

·        Excellent organizational skills with an ability to act proactively and prioritize work

·        Strong project management and problem-solving skills

·        Strength in time management, multi-tasking, meeting deadlines

·        Ability to work independently and take initiative without being micromanaged

Interpersonal Skills:

·        Excellent interpersonal communications skills and experience in public relations

·        Friendly and professional demeanor

·        Strong relationship-building and leadership skills

Communications Skills:

·        Strong research and writing skills

·        Strong communication (verbal and written) skills in English - some French or Arabic a plus

·        Excellent analytical skills

Technical and Software Skills:

·        Advanced knowledge of MS Office Suite and relevant software – Raiser’s Edge a plus

·        Knowledge of and experience with budgets and databases

Core Values:

·        Ability to work with diverse teams

·        Knowledge of and commitment to women’s empowerment and gender equality

·        Understanding of Lebanon and the Arab region

·        Ability to handle and respect confidential information

·        Maintain professional and technical knowledge

·        Ability to ensure full compliance with all LAU procedures and represent LAU professionally

Application instructions

Apply with AiW Executive Assistant in the subject line, please email CV, short writing sample, and cover letter to: Marge Pfleiderer, no later than 1 February 2019. 

Please be sure to indicate that you saw this position on Globaljobs.org

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