Org. Setting and Reporting
The incumbent will perform his/her duties in the Office of the Deputy Special Representative of the Secretary-General for Political Affairs within the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA). The Special Assistant will report to the P5 Special Assistant.
Within delegated authority, the Special Assistant will be responsible for performing the following duties:
- Coordination and Facilitation - Provide substantive and practical support to the DSRSG-P in implementing the Mission’s mandate; Keep the DSRSG-P informed on all matters requiring his/her attention and that of the Mission leadership; Assist in formulating options as to how those matters might be handled, and ensure appropriate follow-up, as directed.
- Organize and manage the DSRSG’s meetings. Assist the DSRSG-P with the coordination and preparation of a range of written materials, including but not limited to briefing notes, notes to file, talking points, code cables and memoranda.
- Develop and maintain collaborative relationships with Mission components, the authorities, the broader UN family, donors and other national and international partners on policy, management, operational and coordination matters; Organize and manage official visits and the substantive aspects of the DSRSG’s meetings, field visits and MINUSMA events, as required, prepare written summaries and conduct follow-up activities, as appropriate;
- Identify, analyze and monitor political developments and emerging issues and trends that might affect the Mission's mandate, operations and management; Assess implications and make recommendations on possible policies, strategies and other measures to address issues of concern and to advance mandated objectives; Monitor, evaluate and report on implementation.
- Assist in formulating and managing the implementation of the Mission's programme of work, including through support to planning and budgetary processes and to mechanisms which manage strategic information flows and leadership decision-making processes.
- Supervise, mentor, and evaluate staff, as required; assist in the selection of new staff.
- Undertake special assignments as requested by DSRSG-P.
- Perform other relevant duties as requested by the DSRSG-P.
Professionalism: Proven capacity to work under pressure and delivering within tight deadlines. Ability to respond expeditiously to diverse requests from multiple stakeholders and to set priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Advanced university degree (Master's degree or equivalent) in political science, international relations, international economics, law, public administration or related fields. A first-level university degree with a relevant combination of academic qualifications and additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in political affairs, diplomacy, conflict resolution, or related field. Extensive experience in political outreach, facilitation, analysis, advice and reporting is required. Experience working in a conflict or post-conflict setting is required. Previous experience working in the office of a senior public official and/or as a Special Assistant (or similar) to a senior official is desirable. Previous professional experience in the Sahel region is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English and French is required.
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
The United Nations is committed to 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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