USPSC Senior Humanitarian Advisor (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Mar-21-2019
  • Posted
    Feb 28

Position description

Position Title:              Senior Humanitarian Advisor (Multiple Positions)

Solicitation Number:   720FDA19B00028

Salary Level:               GS-14 Equivalent: $114,590 - $148,967

Issuance Date:             February 28, 2019  

Closing Date:              Open and continuous through January 23, 2020 with (5) Review Periods closing on:

                              March 21, 2019 at 12:00 P.M. Eastern Time

          June 4, 2019 at 12:00 P.M. Eastern Time

          August 19, 2019 at 12:00 P.M. Eastern Time

November 4, 2019 at 12:00 P.M. Eastern Time

January 23, 2020 at 12:00 P.M. Eastern Time

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include: 

      (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates             (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year),          locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

3. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an award. You will be disqualified if you either

fail to comply with this requirement or if your name appears on the excluded parties list.  The

selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed

notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit

can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the ALE Division Director, Senior Regional Advisor (SRA), or designee, the SHA will assist in managing complex and high-profile responses, building and retaining staff capacity, and filling critical leadership requirements.  The SHA will work closely with a team that may include SRAs, Regional Advisors, Program Officers, Regional Team Leaders, Disaster Operation Specialists, and Program Assistants. 

The SHA will be based in Washington, DC, but must be able to travel frequently, including for unaccompanied field assignments of up to 90 days at a time.  The SHA will not be assigned to a permanent regional or response portfolio, but will be assigned based on division staffing priorities.  The SHA will frequently fill senior response leadership functions in Washington, DC, and field locations during permanent staff vacancies, temporary duty assignments, or leave.

The SHA will perform the following:

Contextual Specialty:

  • Serve as an expert on humanitarian issues, priorities, and opportunities in his/her portfolio (country or region of responsibility);
  • Provide expert guidance on political, humanitarian, organizational, structural, and stakeholder interests specific to the portfolio;
  • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges through a wide range of USG and international sources; and
  • Identify humanitarian issues, priorities, lessons learned, and opportunities within and relevant to assignment and apply those to program strategy development and implementation.

Portfolio Management:

  • Oversee staff managing award portfolios for complex humanitarian crises, and provide guidance on portfolio management, as needed, including:
    • Maintain a current understanding of OFDA’s implementation of federal, agency, and office-level acquisition and assistance regulations and policies;
    • Ensure Agreement Officer Representative (AOR) functions are properly carried out by supervisees;
  • Provide regional support, as needed, to OFDA field operations to include monitoring of OFDA programs, assessments, strategy development and general field office coverage;
  • Manage the development of response strategies, including ensuring appropriate monitoring of program funding and implementation against established strategies; and
  • Lead program-planning efforts, contingency planning, budget development and planning, and ad-hoc program strategy development.

Representation:

  • Represent OFDA at senior level meetings with USG and humanitarian stakeholders to convey OFDA’s perspective on humanitarian concerns and priorities through oral and written briefings;
  • Represent OFDA at coordination and policy development meetings, including:
    • Meetings with implementing partners discussing programmatic priorities, objectives, progress, results, and challenges;
    • Discussions, meetings, and papers informing USG foreign policy on areas of humanitarian concern or impact;
    • USG interagency forums;
    • Coordination mechanisms within USAID;
  • Provide representational support noted above when assigned in a leadership role on a response; and
  • Provide ad-hoc representational support to the Division, as needed.

Leadership:

  • Serve in leadership positions, e.g., Team Leader or Deputy Team Leader, on field-based or headquarter-based response teams for extended periods of time;
  • Provide training and mentoring for other staff on portfolio management, representation, and contextual specialties;
  • Participate in a leadership role in office-wide policy initiatives; and
  • Support regional team efforts to develop strategic direction for the regional office to include programmatic, liaison and representational prioritization, and human and financial resource requirements.

General Duties:

  • Serve in leadership positions on response teams, assessment teams, or to provide coverage for field offices within and outside the assigned region and in Washington, DC;
  • Serve on DARTs or RMTs in high-level positions, as required;
  • Supervise relevant staff on assigned teams, as required;
  • Maintain regular communications with the regional (and sub-regional) office with OFDA/ Washington;
  • Ensure timely reporting of OFDA’s activities in the region of responsibility through written cables, analyses, strategies, and requests for written information and oral briefings;
  • Support the Division in achieving Division-wide goals;
  • As needed, may serve on temporary details within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided; and
  • Ensure best practices are carried across the team.

SUPERVISORY RELATIONSHIP:

The SHA will take direction from and report directly to the Division Director, SRA or designee, depending on the portfolio assigned.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.  The SHA independently plans, designs and carries out programs, projects, studies or other work.  Results are considered authoritative and are normally accepted without significant change.

10.  PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11.  WORK ENVIRONMENT

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12.  START DATE:  Immediately, once necessary clearances are obtained.

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with study in, but not limited to, international relations, development, economics, food policy, or a specific country; and nine (9) years of progressively demonstrated experience in emergency relief, DRR or disaster preparedness programming and management, which must include five (5) years of overseas field experience as demonstrated by short-term deployments or long term assignments in emergency situations.  Substantial overseas field experience is highly preferred.

OR

Master’s degree with study in, but not limited to, international relations, development, economics, food policy, or a specific country; and seven (7) years of progressively demonstrated experience in emergency relief, DRR or disaster preparedness programming and management, which must include three (3) years of overseas field experience as demonstrated by short-term deployments or long-term assignments in emergency situations. Substantial overseas field experience is highly preferred.

SELECTION FACTORS

(Determines basic eligibility for the position.  Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Offeror is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (10 points):

  • Direct donor-based experience with US Government international humanitarian agencies such as USAID or Department of State or other international disaster response organizations.
  • Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
  • Specific experience managing humanitarian interventions including needs assessment, strategy development, budget management, resource prioritization, program development, and program management.

Management/Supervisory Experience (10 points):

  • Demonstrated experience managing a staff of varied nationalities and cultural backgrounds working in a   constant state of complex, international humanitarian crisis.
  • Experience managing a diverse team of program, technical, and administrative staff, including senior    U.S. professionals, working in a constant state of in complex, international humanitarian crisis.

Skills and Abilities (10 points):

  • Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host governments at senior levels in the midst of humanitarian crisis situations.
  • Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.
  • Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with international and national non-governmental humanitarian partners at senior levels in the midst of humanitarian crisis situations.
  • Demonstrated diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with DOD, Embassies, Members of Congress, and senior executive branch staff the midst of international humanitarian crisis situations. 

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors below are of equal value.)

Please include the word count after each QRF.

QRF #1           In 350 words or less describe your experience with the role of liaison in inter-agency relationships at all levels throughout the humanitarian and foreign policy communities; demonstrated ability to work with a diverse array of individuals and organizations involved in disaster response/preparedness/mitigation and humanitarian assistance, including USG agencies, international organizations, non-governmental organizations, and other governments.

QRF#2            In 350 words or less describe your ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this QRF is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume. This must  specifically and accurately describe what experience, training, education and/or awards they have received as it pertains to each factor. Offerors are required to address the QRFs in a separate document in accordance with the factor. Be sure to include your name and the announcement number at the top of each additional page.  Failure to address the selection factors and/or Offeror Rating System and the Quality Ranking Factors  may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:

Professional Experience – 10 points

Management/Supervisory Experience – 10 points

Skills and Abilities – 10 points

QRFs have been assigned the following points:

            QRF #1 – 5 points

            QRF #2 – 5 points

Interview Performance - 50 points

Satisfactory Professional Reference Checks - 10 points

Total Possible Points: 100

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d)  U.S. Citizenship.

(e) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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