Working Title: Academic Program Coordinator (Part-Time)
Starting Salary Range: $17.25 to $24.03 per hour ($17,940 to $25,000 annually)
Employee Group: Part-Time
Employee Subgroup: Non-Exempt, Salaried
Schedule (hours/days): 20 hours per week including alternating Saturdays
Position Location: Dupont Circle, Washington DC 20036
Reporting to the Academic Director and Associate Director of the Masters of Arts in Global Policy Program (MAGP) at JHU School of Advanced International Studies in Dupont Circle, Washington, DC, the Academic Program Coordinator acts as the primary support to MAGP. This includes management of the MAGP office, support of MAGP students and faculty, and basic administrative tasks. This position helps coordinate MAGP work with other SAIS departments, including admissions and communications.
Duties and Responsibilities
- Work with MAGP Academic Director and Associate Director to manage MAGP’s biweekly programming and quarterly residencies (multi-day policy retreats).
- Serve as the primary point-of-contact during MAGP weekends (includes two Saturdays per month).
- Run the MAGP faculty onboarding process, including collecting syllabi, overseeing course evaluations, and screening Teaching Assistant applications.
- Send out weekly e-mails with relevant announcements for MAGP students.
- Manage MAGP student assistant to coordinate MAGP events and programming.
- Coordinate and provide administrative support (appointments, reimbursements, travel logistics, correspondence, supply orders, etc.) to MAGP Academic Director and Associate Director.
- Work with relevant SAIS staff to support MAGP faculty with IT and other special classroom needs, and schedule rooms for special events as required.
- Assist in creation and upkeep of marketing materials (flyers, posters, emails) as well as helping with physical distribution of these materials (mailings) and generally support MAGP publicity.
- Update and maintain the MAGP social media outlets.
- Perform other duties as assigned.
Internal and External Contacts
Faculty and outside guest lecturers: Liaison to faculty, lecturers, and TAs to ensure they have proper information and materials for courses, seminars, and payment. Support limited clerical needs of these groups.
Vendors/Suppliers/Contractors: Manage MAGP purchases and billing issues.
- High school diploma/GED required
- A Bachelor’s degree in a field of study related to international relations and U.S. foreign policy is preferred, though not required
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience
- Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job
- Three year experience in administrative and/or related experience required
- Previous experience in an academic setting preferred
- General knowledge of international relations and public policy preferred
Skills & Knowledge
- Excellent interpersonal and organizational skills and the ability to manage competing priorities
- Superior writing skills
- Exceptional initiative and judgment
- Strong customer-service orientation
- Ability to work independently and with faculty, administrators, students, alumni and external constituents
- Proficiency in computer applications (e.g., Word, Excel, PowerPoint); willingness and ability to learn additional applications as needed
- Commitment to diversity and to serving the needs of a diverse population
Alternating Friday/Saturday hours:
- This position requires work on alternating Saturdays when MAGP courses are in session (typically two Saturdays per month).
- On weeks when MAGP offers Saturday courses, the Academic Director of MAGP will work with the program coordinator to set a mutually acceptable 20-hour work schedule.
Physical requirements for job:
- Ability to sit in a normal seated position for extended periods of time.
- Reaching by extending hand(s) or arm(s) in any direction.
- Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
- Communication skills using the spoken word.
- Ability to see within normal parameters.
- Ability to hear within normal range.
- Ability to lift 50-100 lbs (with assistance); lifting and carrying printed publications and supplies
- Bending, kneeling and/or standing during events and/or presentations
All applications must be made via the Johns Hopkins University jobs portal. Here is the direct link to the job posting on the Johns Hopkins Jobs portal:
NOTE: Please complete the application and include a resume and cover letter on the Johns Hopkins Jobs Portal.