Program Associate

Ford Foundation
  • Location
    Jakarta, Indonesia
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    May 28

Position description

Program Associates support a team of program staff who are working toward a shared team/regional strategy. Program Associates hold a variety of responsibilities related to the research, analysis and coordination of programmatic activities with a primary focus on the portfolio of grants made to support the team's strategy.

The Associate plays a critical role in supporting team learning and strategy by providing research and analysis, raising questions and tracking progress made towards outcomes, external context shifts, and the health of the field and organizations the program supports.

The Program Associate fosters engagement across a program team, has a high level view of how the grantmaking of individual program officers on a team contribute to the team’s strategic outcomes, and encourages learning and evaluative thinking across the team. In addition to supporting the needs of their team, Program Associates also play a role in identifying cross-programmatic learning opportunities in collaboration with the Office of Strategy and Learning (OSL).

RESPONSIBILITIES

  • Participate in and contribute to strategy development processes and monitor the level of strategic alignment of grants;
  • Monitor strategic alignment and coherence of grantmaking portfolio to support team's implementation of strategy;
  • Periodically review the portfolio coding to ensure integrity and consistency;
  • Conduct research linked to strategy and grantmaking for the Director and program team members using a variety of external and internal resources (e.g., commercial online subscription databases, other web-based reference sources, Foundation information systems, and Foundation archives); consult external experts or other resources as per the research protocol;
  • Support the Director and program team in analyzing data and identifying trends;
  • Summarize research findings in written documents, databases, presentations, or multimedia formats;
  • Support grantee and network convenings through agenda design and planning, prepping meeting materials, note-taking, synthesizing, and follow up, general project management, and archiving key meeting materials;
  • For convenings and site visits, develop and prepare background research and meeting materials;
  • Working with the Office of Strategy and Learning, create, implement and update learning tools for team learning and to share with other programmatic teams;
  • Curate and share information and knowledge from team;
  • Develop relationships with internal and external stakeholders to facilitate the Foundation’s work;
  • At the direction of manager, attend relevant meetings/conferences to gather information and knowledge to advance the foundation’s work;
  • Assist team members in responding to requests for information or other documentation from the various departments of the Foundation and from others outside of the Foundation;
  • Serve as back-up to Program Assistants and Grants Managers, as needed.

 

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Qualifications

  • 3-5 years’ experience working in program related support capacity in social development sector;
  • A baccalaureate degree; Master’s Degree preferred or equivalent combination of education and experience in a related field;
  • Strong proficiency with data collection, review, analysis and reporting;
  • Strong proficiency with the use of software platforms and high degree of comfort with multiple technology applications, including Excel, Word, PowerPoint and databases. Exceptional organizational and communications skills;
  • Client-service orientation;
  • Demonstrated ability to work successfully in multi-faceted, multitasking environment;
  • Demonstrated ability to be a productive member of a community of people at work, respecting differences while working toward shared goals, comfort with periods of ambiguity, constructive participation in ongoing organizational development.

PHYSICAL REQUIREMENTS

  • This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer;
  • Alignment to Culture and Values;
  • Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency;
  • Personal qualities of humility, capacity for self-reflection, and a sense of humor;
  • Discretion and ability to handle confidential issues;
  • Action-orientated and entrepreneurial self-starter who can work well independently and in teams.

Application instructions

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