Program Assistant - Exchange Programs

FHI 360
  • Location
    Washington, D.C.
  • Sector
    Commercial
  • Experience
    Early Career
  • Posted
    Mar 27

Position description

The Global Connections Department designs and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders around the world through programs such as SUSI.  SUSI provides university students an opportunity to build tangible leadership skills, form social networks and strengthen their thematic knowledge of the institutes through community service activities, workshops, a study tour and discussions with U.S. peers. Additionally, the academic exchange explores the influence, principles and values of democracy, individual rights, freedom of expression, equality and diversity, and tolerance in contemporary American life.  Improves the student's potential to participate successfully in the socio-economic development of their countries and increases their chances of competing for and participating in future U.S. exchange and study programs.

 

Sports diplomacy programs are an effective way to engage priority audiences, including at-risk youth, women, minorities, people with disabilities, and non-English speakers. The Sports Visitor and Sports Envoy Programs (SVSEP) use sports to support U.S. foreign policy goals and promote key U.S. values on and off the field about the importance of education, community engagement, and respect for diversity. The Sports Visitor Program is a sports-based international exchange that represents American excellence, leadership, and key lessons learned in sports broadly – from playgrounds to professional leagues. Sports Envoys are U.S. citizen current or retired professional and amateur athletes and coaches who travel overseas to engage audiences that do not normally have access to American sporting icons, values, and best practices. Sports Envoys lead youth clinics and team building activities, as well as share lessons learned on and off the playing field about the importance of education, community engagement, and respect for diversity.

 

Study of the U.S. Institutes for Student Leaders (SUSI), and other exchanges.  SUSI provides university students an opportunity to build tangible leadership skills, form social networks and strengthen their thematic knowledge of the institutes through community service activities, workshops, a study tour and discussions with U.S. peers. Additionally, the academic exchange explores the influence, principles and values of democracy, individual rights, freedom of expression, equality and diversity, and tolerance in contemporary American life, improves the student's potential to participate successfully in the socio-economic development of their countries, and increases their chances of competing for and participating in future U.S. exchange and study programs.

Hiring of this position is contingent upon FHI 360 receiving funding awards

 

Job Summary:

The Program Assistant provides administrative support to program officers working on Study of the United States Institute Program for European Leaders (SUSI) and the Sports Visitor and Sports Envoy Programs (SVSEP).

Essential Job Functions:

  • Make logistical arrangements for groups of international visitors to the United States, including travel, hotels, ground transportation, catering, and coordination with partners;
  • Assist in the development and monitoring of project budgets; process and track project expenditures; produce financial documents;
  • Produce project materials, including but not limited to arrival packets, name badges and administrative documents;
  • Maintain project files and database and provide general project support;
  • Brief international participants on administrative procedures and logistical arrangements pertaining to projects;
  • Collect and maintain documentation for DS-2019’s;
  • Travel on programs, as required;
  • Perform other duties, as assigned.

Required Skills & Qualifications:

  • Associate degree required, bachelor's degree preferred; a minimum of 1 year of work experience in office setting preferred.
  • Proven organizational skills and ability to manage multiple tasks with a HIGH degree of accuracy; ability to work independently and as a team member, take initiative, meet deadlines, and be flexible.
  • Strong computer skills including use of databases and proficiency in Microsoft Office and Excel
  • Strong oral and written communication skills; demonstrated professionalism in written correspondence.
  • Demonstrated strong interpersonal and cross-cultural communication skills, and interest in international exchanges.

 

Hiring is contingent upon FHI 360 receiving funding awards

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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