International Conference Officer

U.S. Mission to the United Nations
  • Location
    Hybrid, D.C.
  • Sector
    Government
  • Experience
    Mid Career / Advanced
  • Posted
    May 23

Position description

Open to all U.S. citizens. You are encouraged to read the entire announcement before you submit your application package. Your application may not get full consideration if you do not follow the instructions as outlined. More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade and office occur.

Summary

The Major Events Division (S/CPR/ME) is located within the Office of the Chief of Protocol and serves as a logistics office for major international summits and peace talks supported by DoS. The division is responsible for creating, staffing, and executing the management logistics platform upon which these events are planned.

The incumbent is employed under a personal services contract (PSC) to serve as summit/event International Conference Officer providing technical expertise to the planning, management and administrative/logistical support of major events conducted by the Department.

This announcement will be open from May 20, 2024. Any application received after 11:59pm on June 17, 2024 will not be considered.

Responsibilities

  • The incumbent serves expert planner, analyst and action officer on a summit/major event logistics team under a Personal Services Contract (PSC), reports to the Division Chief of the Major Events Division (S/CPR/ME).
  • Performs a wide range of planning, programming and coordination work for assigned major events, summits and conferences conducted by the Department.
  • Works with a wide range of officials, of both DoS other agencies, to formulate, identify, and coordinate conference/meeting spaces requirements along with all associated logistical requirements.
  • Develops and negotiates complete scope of work and staffing pattern for support team to allow the U.S. to successfully carry out its duties in hosting the summit/event; and applies strong project management skills in managing all facets of planning concurrently.
  • Provides instruction to the FAC-COR certified team members and acquisitions team on the development of statements of work or memorandum of agreements for different venues, equipment, and personnel resources; negotiates changes to orders on behalf of S/CPR/ME.
  • Receives and interprets calls and inquiries associated with die summit/event, especially as it relates to funding of U.S. participants involved in conferences and ministerial budget allocations; and prepares instructions for other offices and bureaus. Interprets calls received from other Bureaus, missions, and Departmental agencies that are summit/event related, e.g.., the Department of Treasury and Congress.

Telework Eligible: Yes

Travel Required: 40% Travel Required

Requirements: The PSC is required to obtain and maintain certification as a International Conference Officer (ICO).

Qualifications

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. 

It is your responsibility to provide such evidence when applying.  Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials. 

NOTE: Applicants applying for the GS-13 grade level must have at least 1 full year of experience which provided you with the knowledge, skills, and abilities to perform the duties of the position.

Qualifying specialized experience must demonstrate the following:

  • Experience applying principles and practices, as well as wide range of qualitative and quantitative analytical techniques to provide advice and guidance in the planning and coordination of all logistical and program budgetary aspects of major agency events and summits. 
  • Experience in applying project management skills in order to manage a wide range of supporting functions for assigned events and related management responsibilities.
  • Experience with scheduling and coordinating a wide range of activities and functions for major events, meetings, and conferences.

EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) – U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee’s information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.

Other Information

  • The incumbent must be able to obtain and maintain a Secret security clearance. 
  • Once the incumbent is hired through the PSC, s/he obtains a security clearance and a department email address; however, the incumbent’s status is one of Leave Without Pay until s/he is asked to begin work on a summit or other event.  The nature of the work while on the PSC in support of a summit or other major international event is intermittent and the timeframe for these events is variable due to the unpredictable nature of foreign policy planning.  Once the incumbent has accepted a position to work on a summit or other event when offered, the incumbent’s salary begins and is sustained for the duration of the agreed upon timeframe.  While on contract the incumbent has three opportunities to turn down the option to work on a summit or other event before the PSC is cancelled and someone else is hired to ensure an active summit/major event team roster is maintained. 
  • The position is considered a telework eligible position.  The supervisor may allow the contractor to telework if so improves the productivity, effectiveness, quality, or timeliness of work.  Approval to telework will be consistent with published department policy.
  • A financial disclosure may be required if the incumbent performs duties as a COR.

HOW YOU WILL BE EVALUATED

Your qualifications will be evaluated on the following knowledge, skills and abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

  • Ability to formulate, identify, and coordinate conference/meeting requirements.
  • Ability to coordinate program budgetary requirements to achieve a successful summit or other event.
  • Knowledge of scope of work for support team to carryout duties surrounding summit or other events.
  • Ability to instruct FAC-COR team members and acquisition teams on statements of work.

Evaluation:

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience(s) and education (if applicable) as it relates to this job opportunity. In order to fully evaluate your application and receive proper credit, your resume should include: (1) paid and non-paid experience, job title, dates held (month and year for qualifying purposes to receive credit), number of hours worked per week, and salary (2) knowledge of the subject matter and technical skills pertinent to this position; (3) specific duties performed that fully detail the level and complexity of the work; and (4) names and phone numbers of your current and/or previous supervisor(s). Your resume should contain sufficient information to make a valid determination that you fully meet the specialized experience requirements as stated in this job opportunity announcement for the grade level for which you are applying. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of consideration.

 

Applicants must meet the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Your qualifications will be evaluated on the specialized experience, other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume.

Conditions of Employment

  1. Must be able to obtain and maintain a Secret security clearance.
  2. U.S. Citizenship is required.
  3. Verification of employment eligibility in the United States is required.

Application instructions

All required documents listed below by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

  1. Resume showing relevant work/volunteer experience, education and training. Include the start and end dates (from month/year to month/year) and the number of hours per week worked/volunteered. Your resume serves as the basis for qualification determinations.
  2. Transcripts, if applicable and you are qualifying based on education.  See the Qualification and Education sections of this announcement for more information. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.
  3. Current and recent eligible DOS employees (per 3 FAM 2313.4(a)(5)), including current employees applying under a non-competitive hiring authority, must submit a SF-50 (Notification of Personnel Action) that shows: effective date, position title, series, grade, salary, tenure, position occupied, full promotion potential, and name of agency to the following mailbox with your application: [email protected]
  4. Current and recent eligible DOS employees are strongly encouraged to submit a copy of their most recent (i.e., usually within the last 18 months) final (i.e., not a mid-year review) official (i.e., signed by the rating official and in original format) annual performance appraisal for the hiring manager’s consideration. If a performance appraisal is not available, you may provide a statement and/or a statement from your supervisor explaining the reason one is not available and your servicing HR Office contact information (name, email address, phone number).  Please send to the following mailbox with your application: [email protected]

Failure to provide all the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Additional information

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or [email protected]

If interested, please email your resume and any additional documents to [email protected].

Documents for request --- Please send all supporting documentation to [email protected] and place International Conference Officer, GS-301-13, in the subject line of the email.

  • Resume or CV
  • SF-50
  • Notification of Personnel Action
  • Additional Documentation

Please be sure to indicate you saw this position on Globaljobs.org