Program Officer

World Learning
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jun 07

Position description

World Learning seeks a Program Officer to support the implementation of the Alumni Thematic International Exchange Seminars (Alumni TIES), a program funded by the U.S. Department of State. This position provides an opportunity to reengage with U.S. and international exchange alumni in a range of fields, learn about key U.S. foreign policy issues in each region of the world, and support follow-on projects through the administration of small grants to alumni.

World Learning administers the Alumni Thematic International Exchange Seminars (Alumni TIES) on behalf of the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA). Through the Alumni TIES program, approximately 320 alumni of U.S. government-sponsored exchange programs will engage in three-day seminars in different regions of the world and the United States to amplify the impact of their exchange program and encourage continued connections with other alumni around the globe. Working closely with the Office of Alumni Affairs at the Bureau of Educational and Cultural Affairs, World Learning designs and implements the seminars; handles all logistics related to the seminars, including site selection, travel, and per diem funding; and manages the Alumni TIES Small Grants program which provides an opportunity for alumni to take action and make a positive difference in communities around the world.

The ideal candidate will have a proven ability to manage multiple tasks, work both independently and collaboratively, and communicate clearly and effectively with diverse partners and stakeholders. An interest in working with people from other cultures and backgrounds and a positive, proactive attitude are essential. This position is part of World Learning’s Global Exchange Unit, which implements a diverse professional exchange portfolio.

The start date for this position is July 30, 2018. The position is funded through August 31, 2020, and may be extended based on satisfactory performance and the availability of funding. Only candidates receiving interviews will be contacted.


  • Serve as the seminar program lead on four seminars from November 2018 to August 2020 (alternating with the Senior Program Officer);
  • Define learning goals, program topics, and potential resources for the seminar themes for skill-building workshops, panel discussions, and keynote speakers;
  • Design effective seminar programs that address the goals and participant needs/interests;
  • Procure and manage cost-effective services, venues, and logistical needs (catering, transportation, printed materials, site requirements) for each seminar;
  • Develop and maintain budgets for four seminars;
  • Travel to seminar locations to facilitate the Alumni TIES Seminars in collaboration with staff from the Office of Alumni Affairs;
  • Create and edit a program book and other materials for each seminar, including program notes, schedule, information, and participant bios;
  • Plan and conduct regular check-in calls with DOS and partner organizations;
  • Supervise social media activity promoting connections among participants and maintain an active professional presence on program social networking sites;
  • Assist with the curriculum development of an online grants management course;
  • Create, distribute, collect and analyze evaluations for the participants, assisting the Senior Program Officer with the overall monitoring and evaluation of the program; and 
  • Serve as the representative for World Learning on selected Alumni TIES small grants review committees.

Members of World Learning’s staff also have access to various professional development opportunities, including skill-building workshops, shadowing sessions with internal and external entities, and brownbag lunches on various topics relevant to international education and exchange.


We seek candidates with excellent attention to detail, who thrive in collaborative settings, and who are committed to international exchange. You should have:   

  • eligibility to work in the U.S.;
  • master's degree and one year of related work experience in an office environment, or bachelor's degree and 2+ years of relevant experience;
  • Professional experience with event planning and logistics coordination; 
  • Demonstrated experience designing programs or courses;
  • Broad general knowledge of domestic and foreign policy issues and excellent research skills;
  • A high level of accuracy, attention to detail, and organizational ability; 
  • Demonstrated creativity and flexibility in troubleshooting and designing programs with limited resources;
  • Strong cross-cultural and communications skills, including public speaking and interpersonal skills;
  • Excellent written and oral communication skills in English;
  • Experience with social media tools and platforms, preferably in a professional context;
  • Ability to travel in the United States and internationally, for approximately one week per seminar; 
  • Computer and Internet proficiency, including Excel, Word, Publisher or InDesign, PowerPoint, and other web-based tools; 
  • Supervisory and/or workflow direction experience.

Application instructions

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