Associate Program Manager

  • Location
    Arlington, Virginia
  • Sector
  • Experience
    Mid Career
  • Posted
    Jul 10

Position description

Under the supervision of the Program Manager, the home office  Associate Program Manager (APM) will serve as a central member of the home office project management unit (PMU). The APM helps manage client contracts, supports project field operations, and coordinates home office program activities. The APM supports overall operational, contractual and financial management of the project, and coordination and management of field office operational staff. S/he serves as AECOM’s operational representative to client technical and contracting officers for several projects. The APM may supervise one Program Coordinators, providing guidance, training, and mentorship as part of the PMU or the broader team. In addition, the APM may support business development efforts as necessary. The APM will report to either the Program Manager or Senior Program Manager.

By brief way of background, USAID’s Palestinian Energy Project (PEP) aims to advance the Palestinian energy sector to support affordable and sustainable energy independence in the West Bank and Gaza. The project focuses to improve the Palestinian Authority’s efforts to modernize and diversify the Palestinian electricity sector. The project focuses on improving access to and reliability of electrical services by strategically incorporating renewable energy, which will increase the Palestinian Authority’s control of its electrical supply and improve affordability over time.

Essential Responsibilities:

  • Contribute to overall project management from award through closeout, including contractual compliance, financial management, and oversight of project personnel and subcontractors


  • Be familiar with relevant policies and procedures including: US and project host country laws and regulations; AECOM policies and procedures; USAID regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures

  • Provide contractual quality assurance, control, and compliance, with guidance from the PM and Contracts Administrator as required.

  • Assist with drafting, branding, and archiving project deliverables, including communication pieces like success stories, reports, work plans, etc. established by the contract and sent to the Development Experience Clearinghouse or the Prime Contractor


  • Play a key role in project start-ups and closeouts, including planning, record management, and traveling to the field as appropriate. Oversees disposition of non-expendable equipment and other project assets during closeout.

  • Lead recruitment and personnel management of long- and short-term consultants, including development and execution of employment contracts, scopes of work, and collection of all supporting documentation

  • Track and manage subcontract and consultant issues such as period of performance, invoices, etc. May serve as principal AECOM point of contact with U.S. and third country-based subcontractors’ contract representatives as requested. Develops subcontracts, facilitates communication with field and home office project leads, and reviews and approves subcontractor invoices.

  • Provide in country support to the field team as needed.


  • Assist PM/SPM with project financial management, including monthly review and approval of field office expenditures, preparing budget modifications, client invoices, and ensuring necessary back up documentation is complete and accurate.

  • Plays key role in monitoring project budgets, and compiling accrual, pipeline, and cost-to-complete reports for both AECOM and clients as necessary.

Business Development

  • Support business development, as required, through research, writing proposal sections, recruitment, partner identification and management, and the development of past-performance and qualifications statements.

Management Responsibilities

  • Train, mentor and supervise Project Coordinators and interns (if applicable) and delegate tasks to project team members.

  • Proactively engage in self-driven professional development, learning and growth, including taking courses on AECOM University, attending events, developing technical skills, etc.


  • 3 years of relevant professional experience providing project support and management, minimum 1 year with the home office of an international development organization

  • Bachelor’s degree in related field, including International Relations, Political Science, Government, Economics, Business, International Development, or relevant work experience required

  • Experience working on proposal development and business development

  • Experience in backstopping USAID projects and extensive knowledge of USAID regulations and policies (including AIDAR and FAR regulations)

  • Strong verbal and written communications skills, including delivering formal and informal presentations and drafting and editing deliverables

  • Strong interpersonal skills, ability to work independently and in a team

  • Attention to detail; good organizational and prioritization skills

  • Budget development and management skills

  • Willingness to mentor junior level staff

  • Willingness to travel and work overseas on short term technical assignments up to 25%, sometimes at short notice

  • Fluency in English

Preferred Qualifications

  • Advanced degree in relevant field

  • Experience in energy (preferably in the areas of renewable energy, policy, sector reform)

  • Experience living and/or working abroad

  • Previous staff management experience

  • Language ability in Spanish, French or Arabic

Application instructions

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