Program Coordinator for Strategic Thinkers Program at SAIS

JHU School of Advanced International Studies (SAIS)
  • Location
    Washington, D.C.
  • Sector
  • Experience
    Early Career / Mid Career
  • Posted
    May 15

Position description

Working title: Program Coordinator of the Strategic Thinkers Program (STP)

Employee group: Non-Exempt

Salary Range: $50K to $58K

Location: Washington, DC - Dupont Circle, 1740 Massachusetts Avenue, NW

Position Summary

The Program Coordinator of the Strategic Thinkers Program will work for the Director/Lead faculty member of the STP.  S/he will be responsible for supporting curriculum planning, co-curricular activities, programs and services for the STP.  A heavy emphasis will be on maintaining the contract through proper reporting and maintenance of government and contracting requirements.  The Program Coordinator will also assist in grant/government proposal writing and/or renewal of the STP or other related proposal programs. 

Johns Hopkins SAIS recently procured a government contract to run a specialized strategic thinkers program within the current Master of International Public Policy (MIPP) degree.  Twelve students will be recruited annually to take part in the program.  The 12 students will enroll in four specialized cohort courses.  The remaining four will be integrated into the MIPP curriculum.  The contract is currently active with the first cohort of students joining in August 2019 and is scheduled to run through July 31, 2022. 

Duties & responsibilities

  • Curriculum and Program Planning and Assessment
    • Work with the Director/Lead Instructor to support the preparation and implementation of the curriculum
    • Order books, case studies and curricular items
    • Handle students evaluations of program courses
    • Evaluate the curriculum for improvements
    • Review student learning outcomes, identify evaluation methods and benchmarks, establish tools to aid in data analysis, and report on outcomes
    • Prepare the curricular and program assessment as per government requirements
    • Provide support needed for any program changes
    • Advise students as needed
  • Managing STP Events and Programs
    • Research programs and activities
    • Work with external vendors for best pricing 
    • Book travel arrangements
    • Reserve rooms and venues
    • Set-up events and programs
    • Recruit and secure speakers and guests
    • Support the Staff Rides and War Games
  • Coordination and Management for the Government Grant
    • Track expenditures and reconcile financial records
    • Manage regular and timely financial and substantive reporting
    • Assist with grant/government proposal writing and renewal
    • Work with the Director to create semi-annual and end of year reports on the progress of the program
  • Budgeting
    • Manage and process invoices
    • Process reimbursements
    • Submit program reimbursements through Wide-Area Workflow system (WAWF), a system that allows web-based accessibility to match the contract, invoice, receiving report, and payment documentation
    • Balance the budget annually
  • General Administrative Support
    • Provide general administrative support to the Director/Lead Instructor as needed
    • Schedule meetings
    • Supervise student workers—as needed
    • Duties as assigned


Minimum qualifications

  • High school diploma/GED required.
  • Five years of progressively responsible related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Events management and program planning
  • Exceptional administrative and organizational skills to work effectively in a dynamic, deadline-oriented environment that requires balancing multiple assignments simultaneously on a daily basis
  • Ability to prioritize and move between different and varied tasks
  • Excellent oral and written communications skills and attention to detail
  • Ability to interact effectively with individuals from diverse cultures

Preferred qualifications:

  • Bachelor's degree strongly preferred.
  • Previous experience with grants or contract management and budgeting highly favored
  • Experience with Wide-Area Workflow (WAWF) or related application
  • Experience working in a University setting
  • Excellent computer literacy desired—ideal candidate would be a skilled Internet researcher, proficient in Microsoft Office (including Excel), and able to easily learn JHU-specific software systems such as SA

Application instructions

All applications must be made via the Johns Hopkins University jobs portal.  Here is the direct link to the job posting on the Johns Hopkins Jobs portal:

NOTE: Please complete the application and include a resume and cover letter on the Johns Hopkins Jobs Portal.    

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