Executive Assistant, Office of Communications

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Sep 26

Position description

Executive Assistant, Office of Communications. New York. Posting Date: 09/24/2020. Deadline: 10/07/2020

Do you want to help make the world a better place with your knowledge of communications and executive support? We're seeking a New York-based Executive Assistant to support our chief communications officer through a wide variety of tasks from administrative tasks to media monitoring.

The Open Society Foundations works to build vibrant and inclusive democracies whose governments are accountable and open to the participation of all people. We are active in more than 120 countries, making us the world's largest private funder of independent groups working for justice, democratic governance, and human rights.

The Communications team plays a central role in the work of the Open Society Foundations by coordinating and strengthening the public presence of the global network and by helping to advance critical program issues. Communications works to raise Open Society's public profile by promoting the network's many noteworthy achievements as well as responding to attacks from opponents of open society around the world. The department employs media outreach, digital, social media, publications, and internal communications to assist dozens of Open Society foundations and programs in their communications efforts.

As an Executive Assistant at Open Society, you will:

  • Perform administrative functions that support the work of the Chief Communications Officer including but not limited to drafting and processing correspondence, placing and screening calls, scheduling, and directing messages to other staff as necessary
  • Monitor the press and compile daily press clips
  • Coordinate the CCO's travel arrangements
  • Reconcile complex monthly expenses and expense reports of the CCO and input contracts and payments for the department
  • Answer general informational requests including website and mail
  • Provideoperational/administrativesupport as needed


What we are looking for:

  • Three to five years of relevant experience and/or training; or equivalent combination of education and experience
  • Prior experience supporting senior level executives and media monitoring experience in global institutions
  • Outstanding English-language writing, verbal, and editing abilities, as well as excellent research skills
  • Flexible, capable of working simultaneously on a wide range of tasks and projects, and able to meet competing deadlines
  • Meticulous attention to detail
  • Integrity, diplomacy, and ability to handle confidential matters


Desirable (but not required):

  • Additional languages and translation experience
  • Demonstrated advanced computer skills and accounting basics
  • Familiarity with print and digital media
  • Demonstrated concern for social justice issues and interest in the work of the Open Society Foundations


What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts.
  • Top-notch benefits and perksdesigned for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more .
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.


See what a day in the like of an Open Society colleague is like.

If this sounds like the position you have been looking for, please submit your cover letter and CV; we look forward to learning more about you.

Please note, this position is not eligible for work authorization sponsorship.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.