Project Officer

Bio-Based Industries Joint Undertaking
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Feb 13

Position description

Reference (to be quoted in all your communication regarding this post): BBI/2018/1/FGIV/PO
Contract Agent – FGIV M/F

The Bio-based Industries Joint Undertaking (BBI JU) is a public-private partnership between the European Commission and the Bio-based Industry Consortium (BIC). The BBI JU is established in Brussels under European Union law for a period up to 31.12.2024. The Bio-based Industries JU implements a Joint Technology Initiative aimed at promoting investment in the development of a sustainable bio-based industry sector in Europe.

The objective of the Joint Technology Initiative on Bio-based Industries is to implement a research and innovation programme in Europe that assesses the feasibility of the establishment of sustainable and competitive bio-based value chains. These activities will be carried out through collaboration between stakeholders from the research community along entire bio-based value chains, including primary production, processing industries and end-users. The BBI JU encourages the participation of SMEs to ensure their full involvement in the programme.

The BBI JU will organise competitive calls for proposals to support and facilitate research, innovation and deployment activities, which will play an essential role in achieving its objectives. Close synergies with other European Union policies in areas such as industrial competitiveness and SMEs, agriculture, energy and environment, and with the European Structural and Investment Funds or Rural Development related actions will be developed.

The Joint Technology Initiative will engage up to € 3.7 billion for the period 2014 – 2024.

The working language of the BBI JU is English.

For further information, please consult the following website:


The Project Officer shall, under the supervision of the Head of Programme Unit of the BBI JU, be responsible for the implementation of the Multiannual and Annual Work Plans, for the organisation of competitive calls and evaluations of project proposals, as well as for the management of the entire project cycle. He/she shall deal with several European Union procedures. The post will also entail contacts with Industry and Research Communities.


The Project Officer shall in particular be responsible for:

  • Ensuring timely preparation of the Grant Agreements with the support of financial and legal staff, leading to Grant Agreement signature in accordance with H2020 rules;
  • Following-up project implementation, monitoring contractual obligations via the supervision of reporting activities, conducting checks and reviews, attending project meetings and dealing with amendment requests;
  • Ensuring the timely delivery of project results as well as their communication and dissemination;
  • Contributing to the promotion of BBI JU activities through active participation to info sessions, to networking events and other communication events;
  • Ensuring that calls for proposals are published, coordinate and moderate the evaluation of proposals;
  • Contributing to the Call Coordination process, if needed;
  • Contributing to the BBI JU annual activity report drafting in areas under his/her direct responsibility;
  • Undertaking additional tasks as required in the interests of the service.


Candidates will be considered for the selection phase on the basis of the following criteria to be fulfilled by the closing date for applications.

2.1. General conditions

  • Be a national of a Member State of the European Union;
  • Be entitled to his or her full rights as a citizen;
  • Have fulfilled any obligations imposed by the applicable laws concerning military service;
  • Meet the character requirements for the duties involved;
  • Have a thorough knowledge of one of the official EU languages and a satisfactory knowledge of another of these languages to the extent necessary for the performance of their duties (candidates are invited to specify in their CV any language certificates they have obtained which can demonstrate their language skills);
  • Be physically fit to perform the duties linked to the post1;
  • Be registered in the EPSO/CAST/P/2017/Project/Programme Management/FGIV.

2.2. Education2

  • Have a level of education which corresponds to completed university studies of at least 3 years attested by a diploma.


Candidates selected on the basis of the above eligibility criteria will then be evaluated according to the following selection criteria:

3.1 Essential

  • Proven professional experience of at least three years in project management following the award of the diploma;
  • Experience in managing research programs at EU, national or international level;
  • Proven knowledge of project/program management processes;
  • Excellent written and oral communication skills in English (native English speakers will be required to demonstrate the ability to work in a second language at the interview stage);
  • Proven ability to work in a team in a multicultural, international and multidisciplinary environment;
  • Excellent analytical, problem solving and organizational skills;
  • Strong sense of responsibility, commitment and co-operation;
  • Ability to establish and develop good inter-personal relations with a broad range of stakeholders in cross-cultural environments;
  • Excellent negotiation, presentation and networking skills;
  • Ability to multitask, to prioritise and to meet tight deadlines;
  • Good social skills and ability to communicate effectively;
  • Excellent knowledge of standard computer applications (Word, Excel, Outlook, PowerPoint Access, Internet, etc).

3.2 Asset

  • Professional experience acquired in liaison with EU funding schemes in particular FP7 and H2020;
  • Familiar with EU procedures, rules and regulations;
  • Knowledge and experience about the European institutions.

Failure to comply with the eligibility and essential selection criteria will result in a disqualification of the applicant concerned.


The successful candidate will be required to make a declaration of commitment to act independently in the public interest and to make a declaration in relation to interests which might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.


A Selection Board is nominated by the Appointing Authority of the BBI JU.

BBI JU will recruit via the EPSO permanent CAST for this selection procedure.

As a recruiter BBI JU has access to the database of CVs and is able to shortlist a number of candidates whose profiles best suit the vacant post.

Already tested candidates can be directly invited for an interview whilst those who are not tested or only partially tested can be invited to take tests organised by EPSO.

  • After selecting all relevant CVs in the EPSO Recruiter Portal, each CV will be checked in order to verify that it meets the eligibility criteria;
  • All eligible applications will be evaluated by a Selection Board based on the selection criteria defined in this vacancy notice and a short-list will be draw up;
  • The best-qualified candidates, those who obtained the highest number of points within the evaluation, will be short-listed for an interview. Only candidates who successfully passed the EPSO test will be invited for an interview and may also be required to undertake an additional written test;
  • During the interview, the Selection Board will examine each candidate’s profile and will assess their relevancy to the post;
  • Candidates will be requested to bring with them on the day of the interview and written test photocopies of all the supporting documents for their educational qualifications and employment necessary to prove that they meet the eligibility criteria. BBI JU has the right to disqualify applicants who fails to submit all the required documents;
  • Following the written tests and the interviews, the Selection Board will recommend to the Appointing Authority the most suitable candidate(s) for the post to be placed on a reserve list. The minimum threshold to be placed on the reserve list is 70% of the total points;
  • The reserve list will be presented to the Appointing Authority who may decide to convene the candidates for a second interview and ultimately will appoint the successful candidate(s) to the post(s).

Candidates are reminded that the different selection committees’ works are confidential. It is forbidden to candidates to make direct or indirect contact with their members or to ask anybody else to do so on their behalf.


The Executive Director of the Joint Undertaking will select the successful candidate and offer the post.

A binding commitment can only be made after the verification of all conditions and will take the form of a contract signed by the Executive Director.

The reserve list may be used in order to fulfil positions within the BBI JU.

Candidates should note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.

The reserve list for this post will be valid until 31 December 2019 and may be extended at the discretion of the Appointing Authority of the BBI JU.

Application instructions

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