American Friends seeks an enthusiastic Alumni Relations and Annual Fund Program Coordinator. Working as a team, the two Program Coordinator positions are responsible for the day-to-day implementation of key programs of American Friends, including alumni engagement in activities, major gifts and annual fund programs, fellowship recruitment, and coordination of major events and publications. With responsibilities for alumni engagement, event planning, support for the major gifts program and the annual fund, prospect research, and database management and reporting, the Program Coordinator executes American Friends programs and seeks to leverage AFAvH’s activities, contacts, and outreach programs to reinforce one another and advance the mission and goals of the institution. The position description outlines broad areas of responsibility. Specific tasks will shift as needed in response to plans, timelines, and changes in programs and priorities.
Reporting to: Chief of Operations
Alumni Engagement and Support
- Organize and coordinate the design, promotion, and logistics for events, either AF or alumni initiated, to serve and engage program alumni and promote the visibility, prestige, and intellectual contributions of Humboldtians and Humboldt fellowships.
- Manage the alumni database and ensure that it is consistently up-to-date and accurate.
- Create content for newsletters, the website, and other promotional tools to showcase alumni, their achievements, and issues of alumni interest.
- Maintain the website and utilize social media to maximize alumni storytelling, information sharing, recognition, and engagement.
- Support initiatives developed by the American Friends Alumni Council and/or American Friends leadership to expand the engagement of US alumni.
- Participate in professional conferences and recruit alumni to participate in promotional events.
- Assist with communication to and support of “Humboldtians on Campus.” Assist with the recruitment of new HoCs.
- Cultivate relationships with alumni in line with promotional activities.
- Support logistics and special materials for other key American Friends events.
Fundraising Support for Major and Annual Gift Programs
- Responsible for fundraising support functions for start-up development program on deadline with priority focus on cultivating new and increasing giving from the Board, AFAvH individual alumni donors, and current AFAvH alumni non-donors.
- Manage support for key development goals and initiatives including but not limited to Board campaign, in person external call programs for the purpose of cultivation and solicitation of major gifts, annual fund direct mail or multi-ask initiatives, special functions, events, and goals.
- Drive, formulate, and recommend strategies for new prospects and opportunities based on high-quality research efforts, an understanding of the AFAvH mission and goals and international events and news. Strategies relate to top donor prospects, Board nominations, and prospects and methods to build a fortified donor program.
- Lead coordination of annual fund based on development plans, research findings, major gifts campaign, activities, and events calendar. Recommend synergisms between program components and lead in and follow up communications.
- Within development goals, determine and execute on deadline prospect profiles, call reports, gift agreements, special correspondence, and acknowledgment processing along with related functions. Provide chief support for Board member and leadership travel: pre-trip, during trip, and for follow up.
- Adhere to compliance and ethical standards; engage best practices, strong research and high level analytic, interpretive, summarizing, writing, and presentation functions in all work.
- Assist with budget preparation, the processing of bills, and basic financial statements.
- As needed, assist with research, materials preparation or logistical support for special initiatives, outreach activities of the President, Board members, or alumni.
- Provide general administrative support as needed to ensure the smooth and efficient management of the office and consistent high-quality, responsive support of the Board and other volunteer leaders.
- Supervise and support the positive professional development of American Friends interns.
- Participate in organizational planning and evaluation; provide regular progress updates and reports on initiatives and activities to ensure quality, flag challenges, and achieve goals.
- BA required. Study in a field relevant to the work of the American Friends, German, communications, or nonprofit management a plus.
- Development, annual fund, alumni engagement and/or prospect research experience in a university setting or with a nonprofit and its membership or constituency.
- Strong technical aptitude, with experience in database management, website management, advanced Excel functions, and mass email applications highly desired.
- Experience with WealthEngine, Salesforce, WordPress, and MailChimp a plus.
- Excellent problem-solving skills, strategic mindset, and dedication to accuracy in work product.
- Cross-cultural competency is highly desired; functional German language skills a plus.
- Strong written and oral communication skills.
- Experience in marketing, branding, or advertising.
- One to three years’ experience in writing and development of newsletters, features, proposals, or promotional materials, working with networks, database management, and coordinating special events or programs.
- Excellent organizational abilities with sharp attention to details and logistics, keen sense of how individual activities support the institution’s larger goals.
- Excellent interpersonal skills and ability to develop and maintain a wide range of relationships and partnerships with professionalism and responsiveness.
- Self-motivated and able to work well independently and demonstrate initiative.
- Ability to work and contribute to a small team and a flexible, “can do” attitude to getting things done.
- Commitment to the mission of American Friends.
Please note that this is an entry-level position for individuals with up to 2-4 years of post-collegiate work experience.
Email a cover letter describing your interest in the position, relevant experience, and qualifications; a resume; a one-to-two-page writing sample; and three references with contact information. No phone inquiries, please.
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