Org. Setting and Reporting
This position is located in the Liaison and Partnership Office of UNODC in Mexico (LPOMEX), in Mexico City. The Programme Management Officer will work under the guidance and direct supervision of the UNODC Representative in Mexico.
The Programme Management Officer will be responsible for assisting the UNODC Representative on programme management and operations oversight, field office management and security, as well as policy advice to national counterparts at the federal, state and municipal level. The incumbent will lead the work of the Programme Coordination Unit, overseeing programme planning, implementation and development. Furthermore, he/she will supervise and guide the work of the Operations Unit and provide LPOMEX Representative with strategic information and documentation for policy advice and partnership-building purposes.
Within delegated authority, the incumbent will perform the following specific duties:
Programme Management (40%):
- Oversee the LPOMEX programmatic area by coordinating programme planning, development, monitoring and evaluation, and reporting activities. Ensure that all Office’s activities are programmed and implemented from a single approach perspective, avoiding overlaps and information loopholes;
- Ensure that drugs/crime related issues are embedded in key UN programmatic frameworks (i.e. Agenda 2030) and instruments (i.e. Common Country Analysis/United Nations Development Assistance Framework);
- Coordinate and oversee the timely preparation and the quality of work plans, substantive and financial reports, quarterly, semi-annual and annual Field Office Reports, as well reports prepared by the projects either to UNODC headquarters or donors; Provide quality assurance and oversight of project documents and oversee results-based management and evaluation;
- Develop, implement and evaluate assigned programmes/projects;
- Maintain regular programmatic consultations with LPOMEX managers and support staff, national partners and ensure that donor funding agreements are timely honoured;
- Coordinate partnership-building efforts and periodically update the resource mobilization strategy with a medium/long-term vision in line with UNODC strategy and Government requests;
- Manage the Office correspondence by coordinating the drafting of letters, memos, notes verbales, etc. and ensuring that written inputs are of high quality standards;
- Lead and/or participate in needs assessment, programming, and other technical missions to evaluate and elaborate technical assistance projects, programmes and activities in the different thematic areas of the LPOMEX.
Operations Oversight (20 %):
- Oversee and guide the work of the Operations Unit: directly supervising the work of the Operations Officer, the preparation of operations reports, ensuring integrity of and timely substantive and financial reporting, acting as certifying officer, establishing and/or enhancing procedures, standards and systems to ensure effective, efficient and timely delivery; Monitor and coordinate the management of office budget and programme resources;
- Supervise the overall progress of ongoing activities in the country to ensure the effective project/progamme delivery and use of funds, as well as consistency, substantively, technically and financially with the objectives set forth in the programming tools; Keep UNODC headquarters informed on developments and progress made.
Field Office Management and Security (20 %):
- In accordance with established policies and delegated authority, support the LPOMEX Representative in the management of financial and human resources assigned to the Office, ensuring appropriate coverage, guidance and supervision of staff and efficient and effective use of such resources;
- Act as LPOMEX quality assurance focal point on programme, operations and policy advice issues: working in close cooperation with senior and middle managers, as well as project managers; determining and ensuring the implementation of in-house quality procedures and standards; assessing stakeholders’ requirements and ensuring that these are met; acting as a catalyst for change and further performance improvement in those areas; coaching and supervising managers and support staff;
- Assist the LPOMEX Representative in the implementation of local security management decisions taken by the Designated Official (DO) and Security Management Team (SMT) including appropriate security and safety measures and arrangements for LPOMEX staff, personnel, eligible family members as well as for all premises and operations in the country, in coordination with security officials from the local United Nations Department of Safety and Security (UNDSS), and with advice from the UNODC Focal Point for Field Security at Headquarters Vienna, as appropriate.
Policy Advice (20%):
- Support the LPOMEX Representative in his policy advice work with governmental institutions, parliamentarians, civil society organizations, think tanks, private sectors and the media, by promoting adherence to and ensuring consistency with the terms of the United Nations conventions, drug control treaties, the Conventions against Transnational Organized Crime (UNTOC) and Corruption (UNCAC) and the international instruments to counter terrorism, as well as with the recommendations of the 2016 United Nations Special Session on the World Drug Problem (UNGASS);
- Coordinate the development, compilation and periodic review of talking points, by collecting and summarizing key challenges, international standards, lessons learned and good practices in the areas under UNODC mandate in Mexico;
- Research, analyze and present information gathered from diverse internal and external sources; organize and prepare written outputs, e.g. briefing notes, talking points, speeches, background papers, analysis, sections of reports, studies and inputs to publications, etc.;
- Perform other work related duties as required.
- Professionalism: Has in-depth knowledge and understanding of theories, concepts and approaches relevant to drug control, crime prevention and criminal justice, including the mandates of the United Nations Office on Drugs and Crime. Has knowledge of policies and processes related to programme/project development, implementation, administration and evaluation as well as technical cooperation programming and budgeting. Has very good research, analytical and evaluative skills and the ability to communicate in a clear and concise manner and to articulate ideas correctly and in a convincing way. Is able to identify and analyze issues and contribute to the solution of complex problems/issues. Is able to apply sound judgement, plan own work, coordinate the work of others and manage conflicting priorities. Has knowledge of local and regional political issues and is able to adapt to the local environment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently;
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Empowering others: Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work. Encourages others to set challenging goals. Holds others accountable for achieving results related to their area of responsibility. Genuinely values all staff members’ input and expertise. Shows appreciation and rewards achievement and effort. Involves others when making decisions that affect them;
- Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports staff when they make mistakes. Actively supports the development and career aspirations of staff. Appraises performance fairly.
- An advanced university degree (Master’s degree or equivalent) in law, international relations, social sciences or related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of seven years of progressively responsible professional work experience in programme management, administration or technical cooperation on drugs and/or crime prevention and/or criminal justice related area is required. Solid expertise in drug control and rule of law issues is required. Several years of direct, hands-on experience coordinating and leading the implementation of programmes and projects, including field assignment, is required. Work experience in UNODC, UN agencies/funds/programmes or other relevant international organizations and institutions is highly desirable. Proven experience of administrative, financial and human resources management of an office or team consisting of highly skilled professionals is desirable.
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in Spanish and English is required.
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